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Business Partner SAP S/4 HANA insights

venkateshgolla
Active Participant

‎09-12-2019 12:32 PM

 21 Kudos

Business Partner Approach in SAP S/4 HANA

The following blog post provides an insight into the SAP S/4 HANA system and how
business partner setup must be done for migration.

I would like to share a glimpse of my current experience with SAP S/4 HANA migration.

Many of us always struggle where to start, how to start and finally ends with why to
start ?

Let us discuss, how to start/maintain a system with clean data and migrate to SAP S/4
HANA.

For a successful implementation of the data migration, it is vital that the system is
populated with a complete and accurate set of data from legacy systems that meets the
technical requirements of target systems and the business requirements of its users.

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In any project, appropriate understanding and analysis of the data of the source system
and the ‘to be’ system allows a program of data management actions to be defined and
implemented to produce a data set:

That maximizes the value of legacy data used in the new system

That makes data available to accelerate business benefit delivery

That meets the data demands of business processes

That meets the technical data demands.

Takes care of pain areas of the current data quality

With current project experience, I have divided into below categories

1. Analysis - of the system (source and target) and source data

2. Enrichment – the source data

3. Cleansing – the data

4. Consolidation – final output which is going to be migrated

SAP S/4 HANA offers you many new possibilities for managing your business partner
data. But many SAP customers realize: a smooth transition is impossible with the data as
it is – the quality is just too poor.

Companies found data migration is more difficult than expected, let us go through how
(with my knowledge)

Today, customer and supplier data might be distributed everywhere. Tomorrow, you
want it consolidated in one database (the “SAP Business Partner”)

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Eg: company ABCD may be having their businesses in different countries and
maintaining their transactional data in various databases and they have
decided to consolidate their customer data and supplier’s data at one point.

And here is a solution what are we talking about.

Issues generally what we face:

Countless duplicates make it very hard to identify the truly active business partners

Closer to go-live, companies discover that data is incorrect and incomplete,

automatic transactions do not go through; deliveries might end up at the wrong
address

As the go-live date looms, the time has run out to organize a manual data cleanup

In SAP S/4 HANA, Business Partner is the leading object and single-entry point to
maintain Business Partner, Customer, and Supplier (formerly known as Vendor) master
data. This is to ensure ease of maintenance of the above master data and to achieve
harmonization between them. Compared to classical ERP transactions, maintenance of
Customer and Supplier master data via Business Partner has multiple advantages. Some
of them are as follows:

Business Partner allows maintenance of multiple addresses with

corresponding address usages.

In classical transactions, one customer can only be associated with one account
group. But in Business Partner, multiple roles can be associated with the same
Business Partner.

Maximal data sharing and reuse of data which lead to easier data consolidation.

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General Data available for all different Business Partner roles, specific data is
stored for each role.

Maintenance of multiple relationships to the same Business Partner.

Maintenance of Time Dependency at different sub-entities roles, address,

relationship, bank data, etc.

Description:

There are redundant object models in the traditional ERP system. Here the vendor
master and customer master are used. The (mandatory) target approach in SAP S/4
HANA is the Business Partner approach.

Business Partner is now capable of centrally managing master data for business
partners, customers, and vendors. With current development, BP is the single point of
entry to create, edit, and display master data for business partners, customers, and
vendors.

Using RFC functions, we can target to load/migrate the data to SAP S/4 HANA.

There are standard RDP (Rapid Data Mart) functionalities were offered by SAP, it is the
best to part of creating business partners.

Like using CVI functions, we can create, edit and delete*(this is a huge topic could be
discussed, here deleting could be considered as limited to the individual roles).

In native application, it is not possible to migrate customer and vendor/supplier together

to the target system, the question arises here is: can we achieve this through a business
partner approach in SAP S/4 HANA?

The answer is: YES, we can.

The solution is: Maintaining with different roles in a business partner for supplier and
customer.

Ideally, for a customer- it will be FLCUXX(FLCU00/FLCU01)

As below:
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FLCU00 will be accounting and FLCU01 will be sales

In details:

How to navigate to Business partner?

Answer is:

Go to SAP screen and Tcode – BP

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Then you can find the next screen with business partners:

You can easily identify with roles, what are you dealing with:
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The base role should be a business partner- 000000- In general, you need to do nothing
here, it will automatically be created with other roles by default.

Let us see other roles here for customer and vendor integration:

1. Business Partner -000000

2. Customer- FLCUXX

1. Customer Account

2. Customer sales

3. Vendor -FLVNXX

1. Vendor accounting

2. Vendor purchasing

You can easily identify in below screen:

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The subcategory roles will be replaced XX with 00/01/02 follows (customization part).

In a nutshell, we can send these roles along with additional details which were required
like general data along with address, identification details, sales organizations, company
details, vendor general data, vendor purchasing information and maintaining
relationships(another tricky part and important for BPs)

The above-mentioned additional details will itself another big topic like, how to set up
sales orgs, purchase information, company details, etc, could be probably discussed in
the next blogs.

Learning credits: @arunkumar yadav

You can find more details here in the following link, how to configure too.

https://help.sap.com/viewer/a9e6035c747e4b30ade42462f2c5d9ab/6.05.16/en-

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US/d5f9c5536a51204be10000000...

In the next blog posts, we can discuss more on the processings.

That’s all about this blog post.

Happy Learning!!!

SAP Managed Tags:

SAP Data Services, SAP S/4HANA, SAP S/4HANA Finance,

SAP S/4HANA migration cockpit, SAP S/4HANA Public Cloud

Tags:

business partner Business Partner Approach customer and vendor

4 Comments

naveenvishal
Contributor

‎09-12-2019 3:55 PM

 1 Kudo

Excellent blog to start for BP. I wold like to see more details in subsequent blogs.

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venkateshgolla
Active Participant

‎09-12-2019 4:01 PM

 0 Kudos

Thanks naveenvishalindia for the support, definitely, I will post you my next blogs, a bit
more technical, could help you.

former_member654467
Explorer

‎04-12-2020 1:53 PM

 0 Kudos

Thank you Venkatesh Golla for the posting. What document is considered the correct
source for Business Partner creation. We are running into a a situation where the
Customer is created on Articles of Incorporation document and the Vendors (Suppliers)
are being created from the W-9 aka TIN. Have you experienced this situation and if so
how was it resolved?

venu_ch8
Active Contributor

‎03-22-2021 5:07 AM

 0 Kudos

https://community.sap.com/t5/enterprise-resource-planning-blogs-by-members/business-partner-sap-s-4-hana-insights/ba-p/13394671 10/14
4/19/24, 5:43 PM Business Partner SAP S/4 HANA insights - SAP Community

Good post

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