Information Management

Fundamentals
Contents
• What is Data?
• Transformation of Data into Information using a Data Process
• What is Information?
• What is Management?
• What is Information Management? The Origins of Information Management
• Why is Information Management important?
• Managing your information saves you money
• Managing your information makes you money
• Managing your information keeps you out of trouble
• Goals of Information Management
• Information Management Strategies
Cont. Contents
• The Elements of Information Management
• The information life cycle
• Information Resources
• The Tools of Information Management
• Access, privacy and security information and the law
• Education for Information Management •
Conclusion
• Reference
• Questions and Answers
What is Data
• Information in raw or unorganized form(such as alphabets, numbers, or
symbols) that refer to, or represent, conditions , ideas, or objects. Data is
limitless and present everywhere in the universe. Most data is being
converted into a digital format
• Driven by user demand
• Facilitated by
• Increase in data processing capabilities
• Lower cost and increased speed of
storage
• Affordable and faster Network
• Who creates data?
• Individuals
• Businesses

Categories of Data
• Data can be categorized as
either structured or
unstructured data •
Structured
• Data Bases
• Spread Sheets
• Unstructured
• Forms
• Images
• Audio
• Movies
• Over 80% of Information is unstructured
What is Management
According to Theo Heimann, management has three different
meanings, • Management as a Noun : refers to a Group of Managers.
• Management as a Process : refers to the Functions of Management i.e. Planning,
Organizing, Directing, Controlling, etc.
• Management as a Discipline : refers to the Subject of Management.

Management is an individual or a group of individuals that accept responsibilities

to
run an organisation. They Plan, Organize, Direct and Control all the essential
activities of the organization. Management does not do the work themselves. They
motivate others to do the work and co-ordinate (i.e. bring together) all the work for

achieving the objectives of the organization. Management brings together all Six
Materials, Methods and Markets.
Ms i.e. Men and Women, Money, Machines,
They use these resources for achieving the
objectives of the organization such as
maximum sales and profits, business expansion, etc.
History of IM
Throughout the 1970s this was largely limited to files, file maintenance, and
the Life cycle management of paper-based files, other media and records.
With the proliferation of information technology starting in the 1970s, the

job of information management took on a new light, and also began to

include the field of data maintenance. No longer was information
management a simple job that could be performed by almost anyone. An
understanding of the technology involved, and the theory behind it became
necessary.
As information storage shifted to electronic means, this became more and

more difficult. By the late 1990s when information was regularly

disseminated across computer networks and by other electronic means,
network managers, in a sense, became information managers. Those
individuals found themselves tasked with increasingly complex tasks,
hardware and software. With the latest tools available, information
management has become a powerful resource and a large expense for many
organizations.
What is Information Management
Application of Management techniques to collect information,
communicate it within and outside the organization, and process it to
enable managers to make quicker and better decisions.

According to Wikipedia, Information management (IM) is the collection

and management of information from one or more sources and the
distribution of that information to one or more audiences. This
sometimes involves those who have a stake in, or a right to that
information. Management means the organization of and control over
the structure, processing and delivery of information.