SeIubtir ot tbe Sbilfutifles

Depurtment of @lucution
OFFICE OF THE UNDERSECRETARY FOR FINANCE

MEMORANDI'M
ouF-2024-O103
13 March 2024

FOR I'NDERSECRETARIES
ASSISTANT SE'CRETARITS
BUREAU AND SERVICE DIRECTORS
RDGIOITAL DIRDCTORS
RBGIONAL AND DTVISION FINANCE OI.T'ICERS

FROM
t
Un for ce

SUBJECT PROGRAMS, ACTMTIES AND PROJEICTS (P/A/Ps) TO BE

MONITORED BY EPMO IN FY 2024 AND CHANGES IN TIIE EPMO
SUB.ARO MOMTORING SYSTEM

As part of DepEd's ongoing comrnitment to transparency, accountability, and effective

governance in the basic education systems, the Education Programs Management Office
(EPMO) shall include selected P/A/Ps in its Sub-Allotment Release Order (Sub-ARO)
Monitoring System. This intensive and high-frequency monitoring of select P/A/Ps aims
to provide timely and accurate information on budget utilization to the Secretary, Executive
Committee (EXECOM), and program marlagers, faciiitating an informed decision-making
process.

The existing EPMO Sub-ARO Monitoring System shall now include not only the Sub-AROs
issued from the downloaded funds from the Central Offrce to the iield offices but also Sub-
AROs issued by the regional office to their lower operating units from the regional oflices'
dlrectly released funds. The list ofP/A/Ps to be monitored is reflected in Annex "A" of this
memorandum.

In addition, due to the recent restrictions in the Google Workspace, particularly for frles
that a-re stored in ttre Google Drive, please be advised that the EPMO wlll migrate the
Monitorlng sheets of the Reglon from Google sheets to Microsofi! sharePoint Ercel.
The updated links for the Monitoring Sheets per Region can be found in the attached Annex
l,

Moreover, the timelines on the encoding of newly issued Sub-AROs, obligations and
disbursements incurred, as well as the submission of vetted reports, the subsequent
directives, as previously mentioned in ouF Memorandum No. ouF-2o21-O871, are hereby
updated:

OFFICE/PIRSONNIL TIMELINE
PROCESS
IN.CHARGE
1) Transition of the Regional
EPMO ]0trarcln 2024
Monitoring Sheets from

Address: 2F Rizal Bldg., DepEd complex Meralco Avenue, PasiS City

o$eo Telephone Nos.: (02) 8633-9342 TeleFax No; (02) 8638-3703
Email Address: usec.financebpm@deped.gov.ph
 Google Sheets to Microsoft
Sharepoint Excel
2l Creation of additional
monitoring sheets for the
rnonitoring of FY 2O24 Sub-
AROs issued by t1e Central
O{trce and Regional Offlces
charged under the
downloaded funds and
directly released funds to the
Re on (refer to Annex "A ).
3) Submission of the list of
"baby" Sub-AROs of selected
EPMO monitored P/A/Ps
charged to the downloaded
funds from the Centra,l Office
ald the directly released
funds to the Region (refer to
Annex "A") to EPMO issued Region
Finance/Budget Every last week of
by the Regional Offices to the Month
Schools Division Offices or Officers
Schools. The template for the
list of Sub-AROs issued by
the Regional Office can be
downloaded at
: l' : 'r -i :

4) Encoding of additional Sub-

AROs issued by the Central
Oftice and t-] e received Sub- EVery 1't week of the
EPMO
AROs issued by the Regional morrth
Ofiices into the regional
monit sheets.
5) Updating of Sub-ARO Region and/or
monitoring sheets of Division uatil the 10th day of
obligatiofls and Flnance/ Budget the month
disbursements incurred Officers
6) Processing of the updated EPMO
Every 1ltb day of the
regional monitoring sheets. month
7) Submission of tlle vetted Region
regional monitoring sheet Flnance/Budget Every 15tb day of the
signed by t1le Regional Oflicers
nonth
Director to EPMO.
8) Dissemination of the Sub-
ARO Budget Utilization
Reports (BUR) of EPMO EPMO
Every 15th day of the
morritored P/A/ Ps to the month
EXECOM, Program Teams,
arrd Regional Of{ices.

Moreover, to facilitate easier communication between EPMO ald regional offices ald to
update EPMO's directory of the Finalce/Budget Officers, we kindly request the details of
the Finance/Budget Of{icers in charge of updating the Monitoring Sheets by accomplishing
the form that carr be downloaded through the same link used for the submission of the list
ofissued Sub AROS by the Region at tt
#1
Page 2 oJ 6/ Progr.lns, Acti,ities, and Project! p/ A/ Ps)
to be motLitored bg EPMO In FY 2024D.,-
Lastly, since the sub-ARo report will be upioaded and updated through Microsoft
SharePoint Excel, all officers in charge of the Sub Aro Monitoring are requted to use their
offrcial DepEd Microsoft accounl.

For questions/clarifications, please contact Mr. Rlchard Mel Dalleg through email at
richard.daileg@deped.eov.ph copy furnish epmo@deped.gov.ph or through mobile number
+63 950-719-6382.

Respectfully requesting for your compliance.

Thank you.
lE

Page 3 of 6/ Programs, Actiuities, and Projects (P/ A/ Ps)

to be monitored bA EPMO In FY 20242a,.
 ANNEX "A"

PAPs T0 BE MONITORED IN THE EPMO Fy 2024 SUB-ARO MONITORING

SYSTEM

INDICATIVE AMOUNT
PAPs TO BE MOIYITORED IN FY 2024 AMOUNT FOR DIRECTLY
DOUINLOADING RELEASED
T0 ROs
1. Basic Education Facilities Fund
(BEFF)
7.478
2. Basic Education Curriculum 3.26B
(BEC)
3. Quick Response Pund (QRF) 3B

4. Last Mile Schools Program (LMSP) 3B

5. Operation of Schools (School 1.58
MOOE)
6. Textbooks and other Instructional
2.608
Materials (T&IMs)
7. Learning Tools and Equipment
1.35E}
(LTE)
8. Flexible Learning Options (FLO) l.2tB 2.698
a) Alternatiue Leanning Sgstem
(ALS)
507M 61M
b) Learning Resources (LR) 700M 2.638
9. General Management and 817M
Supervision (GMS)- MOOE
10. School-Based Feeding Program
(sBFP)
447M tt.26B
11. DepEd Computerization Program
95M
(DCP)
12. Inarner Support Program (LSP) TBD

13. Child Protection Program (CPP) TBD

14. Disaster Preparedness and
2B
Response Program (DPRP)
INDICATTVE TOTAL 24.698 15.958

Page 4 of6/ Program.s, Actir-tities, dnd Projects (P/A/ Ps)

to be ntDnitored bA EPMO In FY 2O24U
 ANNEX "B"

MONITORING LINK OF SELECTED PIA/PS PER RBGIoN

REGION LINK QR

I httos: // .IV/Rl.SUBARO-M ITORING

il httos: //bit. lvlR2-SUBARO-MONITORING

Et#efiE
III httos: i /bit. lv/R3-SU BARO-MONITORING
ffi
rnr4{1trrn
w-A httDs: //bit, IVi R4A.SU BARO.MONITORING
ffi
IV-B httDs:1/bit. Iv/R4B.SUBARO- MONITORING

v https : //bit. lu'R5-su BARo-MoNITORING

VI httos : //bit. lvi R6-SUBARO-MONITORING 'ffi#

VII https : //bit. lv/R7-SUBARO-MONITORING

EiJTSfiEI
VIII httos : //bit. lv/R8-SU BARO-MONITORING
ffid
EitrilfiE
IX https: //bit. lvi R9-SU BARO-MONITOR.iNG #irffift
Hffi
x https : /i blt. ly/R10-SU BARO-MONITORING
ffi
XI https: //bit. ly/R1 1-SUBARO-MONIIORING
ffi
Poge 5 of6/ LYogram,s, Adtuittes, qnd Projects (P/ A/ Ps)
to be monitored. bg EPMO In FY 2O24d
 ANNEX "B"

REGION LINK QR

xil https: //bit.ly/R12-SUBARO-MONITORING

ET"+ffiHE
XIII https:/ibit.lvlR13-SUBARO-MONITORING
ffi
riLf*E rit

CAR https: //bit. ly/CAR-SU BARO-MONITORING

ffiffi
NCR https://bit.lv/NCR-SUBARO-MONITORING

Page 6 of 6/ Program-s, Actiuities, and Proiects (P/ A/ Ps)

to be nwnitored bA EPMO In Fy 2024frr.