24/04/2024, 10:21 Stock Audit – Documents to be obtained & Points to Consider

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Stock Audit – Documents to be obtained & Points to Consider (https://taxguru.in/chartered-

accountant/stock-audit-documents-obtained-points-consider.html)
 CA. Ramanujan Sharma (https://taxguru.in/author/ramanujan-ca_1331/)  25 Apr 2022 (https://taxguru.in/2022/04/25/)  27,804 Views  4
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In this article author has tried to throw some light on the procedure to be followed while
conducting stock and receivable audit in a brief manner:

Working capital finance in the form of cash credit against the security of hypothecation of stock
and debtors is one of the most common method of finance frequently adopted by various
bankers. The borrowers in such cases are expected to submit the details of stock available,
Balance of debtors and Creditors (Also known as unpaid stock) every month on the basis of
which Drawing Power after reducing the prescribed margin as mentioned in sanction letter is
calculated by the banks. Stock and debtors being the primary security, bankers for ascertaining
the genuineness & correctness of such statements appoint empanelled chartered accountant
firms to conduct stock audit specifically where the exposure (credit facilities) exceeds the
predetermined threshold limit (generally over INR 5 Crores). This threshold limit can be different
for every bank.

We as an auditor before starting audit should obtain the below mentioned documents:

Engagement letter from the Bank

Constitutional documents (deed, roc docs & certificate)

Management Representation Letter from the borrower

Last year Audited Financial Statement & Audit Report

Last 2 Years Stock Audit Report

Copies of concurrent audit reports related to period covered under audit

We as an auditor should consider the following points while conducting the Audit:

Appraisal Note

Sanction letter

Physical verification of the site

Invoices (sale & purchase)

Whether stock register is maintained properly like quantity, rate and values are mentioned properly.

Details of obsolete or nonmoving stock

Insurance of stock and bank clause on policy cover note. Also, policy cover not is available on record and all risks are covered
in the policy.

Latest Review or renewal of the account

Frequent overdrawing over Drawing power or sanctioned limit

Latest visit report by the bank branch officials

Display of bank board on the godown or site

Whether Drawing power calculation is correct (As per sanction letter) and DP register is updated regularly

Defects pointed out by the concurrent or internal auditors

Letter of intent

CIBIL or commercial report or external credit rating

Whether stock and book debt statement has been submitted on time (as per sanction letter)

Method of valuation followed for inventory with detailed working

Whether sales have been routed through bank accounts

Compliance of Income Recognition & Assets Classification Prudential norms (IRACP)
X
Scrutiny of Collateral property (Verification of original documents, Memorandum of Deposit, Valuation Report not more than 3
years old, legal search report (LSR/TSR), Insurance & CERSAI report)

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24/04/2024, 10:21 Stock Audit – Documents to be obtained & Points to Consider
List of debtor & creditor (direct confirmation as per SA:505)

Debtor aging as per sanction letter

Margin requirement as per sanction letter (25%, 40% as the case may be)

Challans paid of various statutory dues (ESIC, PF, Property Tax, GST, Any other Cess)

Total exposure i.e. Oher facilities availed by the client from bank

Charge on the stock and collateral property

Whether Gate register is maintained or note

Procedure and Physical verification of inventory by management as per para 3 of Companies Auditor’s Report Order, 2020
(CARO 2020)

GST return for the period covered under audit

For any inquiry you may write us on: ramanujan.ca@gmail.com

Disclaimer: The information provided by the author in the article is for general informational purposes only. All information provided is in the
good faith, however we make no representation or warranty of any kind, express or implied, regarding the accuracy, adequacy, validity,
reliability, availability or completeness of any information in the article.

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Name: CA. Ramanujan Sharma (https://taxguru.in/author/ramanujan-ca_1331/)

Qualification: CA in Practice
Company: N K R S & Co (Chartered Accountants)
Location: Gurugram, Haryana, India
Member Since: 25 Apr 2022 | Total Posts: 16 (https://taxguru.in/author/ramanujan-ca_1331/)

CA Ramanujan Sharma is a seasoned Practicing Chartered Accountant and the Managing Partner of M/s NKRS & Co. With extensive experience in
Management Consultancy, Auditing, Taxation, and Finance, including specialized skills in MIS and Cost Sheet analysis, he has established himself as a
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 4 Comments
P K MISHRA says:

Thank You so Much CA RAMANUJAN for Sharing Knowledge about STOCK AUDIT.

 April 30, 2022 at 12:44 pm (https://taxguru.in/chartered-accountant/stock-audit-documents-obtained-points- Reply

consider.html/#comment-122312099)

CA Ramanujan Sharma says:

Thanks Mishra Ji.

 May 6, 2022 at 12:37 pm (https://taxguru.in/chartered-accountant/stock-audit-documents-obtained-points- Reply

consider.html/#comment-122313284)

P ARAVINDHAN says:

Collateral is not very relevant in stock audit. Comments on the quality operations in the OCC account, reconciling the operations with GST returns
of borrower and also reconciling the operations with the Financial Statements , is more important

 April 26, 2022 at 10:25 am (https://taxguru.in/chartered-accountant/stock-audit-documents-obtained-points- Reply

consider.html/#comment-122311081)

CA Ramanujan Sharma says:

Thanks for your valuation suggestion. But the collateral is important when account is NPA.

 April 27, 2022 at 12:04 pm (https://taxguru.in/chartered-accountant/stock-audit-documents-obtained-points- Reply

consider.html/#comment-122311350)

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