Manage worksheets and workbooks (10-15%) o Click Find All to see all occurrences, or click Find Next to

Import data into workbooks find them one by one.

Import data from Text/CSV file: • Navigate to named cells, ranges, or workbook elements
1. Go to the Data tab on the ribbon. • Navigate to Named Cells or Ranges:
2. Click on Get Data > From Text/CSV. o Click the Name Box in the top-left corner above the
3. Navigate to the location of your Text/CSV file and select it. worksheet grid.
4. Click Import. o Type the name of the named range or cell reference and
5. Excel will open the Power Query Editor where you can preview press Enter.
your data. • Navigate to Other Workbook Elements:
6. Make any necessary transformations or adjustments in the Power o Press Ctrl + G to open the Go To dialog box.
Query Editor. o Select the desired element (such as worksheets, named
7. Once you're satisfied, click Close & Load to import the data into ranges, comments) from the list.
your Excel workbook. o Click OK.
Import data using Power Query: • Insert and remove hyperlinks
1. Go to the Data tab on the ribbon. • Insert Hyperlinks:
2. Click on Get Data > From File > From Text/CSV. o Select the cell or text where you want to insert the
3. Navigate to the location of your Text/CSV file and select it. hyperlink.
4. Click Import. o Go to the Insert tab.
5. Excel will open the Power Query Editor where you can preview o Click on Hyperlink in the Links group.
your data. o In the Insert Hyperlink dialog box, enter the address for the
6. Make any necessary transformations or adjustments in the Power hyperlink.
Query Editor. o Click OK.
7. Once you're satisfied, click Close & Load to import the data into • Remove Hyperlinks:
your Excel workbook. o Select the cell containing the hyperlink(s).
Navigate within workbooks o Right-click and choose Remove Hyperlink from the
• Search for data within a workbook context menu.
• Use the Find Tool: or
o Press Ctrl + F to open the Find and Replace dialog box. o Select the cell containing the hyperlink(s).
o Type the text you want to search for. o Go to the Home tab.
o Click on the Clear dropdown in the Editing group.
o Choose Remove Hyperlinks.

Format worksheets and workbooks
• Modify page setup
• Go to the Page Layout tab.
• Click on the Page Setup dialog box launcher (the small
arrow in the bottom right corner of the Page Setup group).
• In the Page Setup dialog box, you can modify various
settings:
o Orientation: Choose between Portrait or Landscape.
o Margins: Set the top, bottom, left, and right margins.
o Print Area: Specify the range of cells you want to print.
o Print Titles: Set rows or columns to repeat on each printed
page.
o Page Order: Select the order in which pages are printed.
o Sheet Options: Choose to print gridlines, headings, or draft
quality.
o Page Setup: Adjust scaling, paper size, and print quality.
• Adjust row height and column width
• Select the row(s) or column(s) you want to adjust.
• For Row Height:
o Right-click on the selected row(s).
o Choose Row Height from the context menu and enter the
desired height in the dialog box.
o Or, go to the Home tab, click on the Format dropdown in
the Cells group, and choose Row Height.
• For Column Width:
o Right-click on the selected column(s).
o Choose Column Width from the context menu and enter
the desired width in the dialog box.
o Or, go to the Home tab, click on the Format dropdown in
the Cells group, and choose Column Width.
• Customize headers and footers
• Go to the Page Layout tab.
• Click on the Page Setup dialog box launcher.
• In the Page Setup dialog box, go to the Header/Footer tab.
• In the Header/Footer tab, you can:
o Customize Headers and Footers: Click on the Custom
Header or Custom Footer buttons to enter text or insert elements
like page numbers, date, time, etc.
o Change Header/Footer Layout: Use the options to change
the layout of the header and footer.
o Different First Page: Check this option if you want a
different header/footer on the first page.
o Apply to: Choose where to apply the header/footer changes
(entire workbook, current sheet, etc.).
Customize options and views
• Customize the Quick Access toolbar
• Locate the Quick Access Toolbar at the top-left corner of
the Excel window.
• Click on the dropdown arrow at the end of the Quick
Access Toolbar.
• To add a command to the Quick Access Toolbar:
o Select More Commands... from the dropdown menu.
o In the Excel Options dialog box, select the command you
want to add from the left-hand list and click Add >>.
o Click OK to apply the changes.
• Display and modify workbook content in different views
• Go to the View tab.
 • Under the Workbook Views group, you have several • Go to the File tab.
options: • Under Info, you can:
o Normal: Default view showing gridlines, row and column o Check Document Properties: View and modify properties
headers, and data. like author, title, and subject.
o Page Layout: Shows how your worksheet will look when o Protect Workbook: Protect the workbook structure or
printed. encrypt with a password.
o Page Break Preview: Displays page breaks and allows you o Inspect Workbook: Check for personal information and
to adjust them. hidden content.
• Click on the desired view to switch between them. o Manage Versions: Save, view, and restore previous
• Freeze worksheet rows and columns versions of the workbook.
• Select the row below and the column to the right of o Add a Digital Signature: Digitally sign the workbook to
where you want to freeze. confirm its authenticity.
• Go to the View tab. • Display formulas
• In the Window group, click on Freeze Panes. • Press Ctrl + ` (grave accent) to toggle between displaying
• Choose one of the options: formulas and their results.
o Freeze Panes: To freeze both rows and columns. Configure content for collaboration
o Freeze Top Row: To freeze the top row. • Set a print area
o Freeze First Column: To freeze the first column • Select the range of cells you want to set as the print area.
• Change window views • Go to the Page Layout tab.
• Go to the View tab. • In the Page Setup group, click on Print Area.
• In the Window group, you can: • Choose Set Print Area.
o Switch Windows: If you have multiple workbooks open, • Save workbooks in alternative file formats
you can switch between them. 1. Go to the File tab.
o Arrange All: Arrange all open workbooks vertically, 2. Click on Save As.
horizontally, or in a tiled view. 3. Choose the desired location to save your file.
o New Window: Open a new window for the current 4. In the Save As dialog box, select the desired file format from the
workbook. dropdown menu. Common alternative formats include:
o Split: Split the current window into panes.  Excel Workbook (*.xlsx)
 Excel Macro-Enabled Workbook (*.xlsm)
• Modify basic workbook properties  PDF (*.pdf)
 CSV (*.csv)
 Text (*.txt)
5. Click Save.
• Configure print settings
• Go to the File tab.
• Click on Print.
• Adjust the settings in the Print pane:
o Printer: Choose the printer you want to use.
o Print Range: Select the range you want to print, such as
"Print Active Sheets" or "Print Selection".
o Copies: Specify the number of copies.
o Page Orientation: Choose between Portrait or Landscape.
o Margins: Adjust the margins if needed.
o Page Setup: Click on "Page Setup" to access more options
like paper size, scaling, etc.
• Click Print to print the document.
• Inspect workbooks for issues
• Go to the File tab.
• Click on Info.
• Under the Inspect Workbook section, click on Check for
Issues.
• Select Inspect Document from the dropdown menu.
• In the Document Inspector dialog box, check the options
you want to inspect for, such as Comments, Document Properties,
etc.
• Click Inspect.
• Review the inspection results and click Remove All to
remove any identified issues if necessary.
Manage data cells and ranges (20-25%)
Manipulate data in worksheets
• Paste data by using special paste options
• Copy the data you want to paste.
• Select the cell(s) where you want to paste the data.
• Right-click and choose Paste Special or use the keyboard
shortcut Ctrl + Alt + V.
• In the Paste Special dialog box, you have various options:
o Values: Paste only the values from the copied cells.
o Formats: Paste only the formatting.
o Formulas: Paste only the formulas.
o Transpose: Switches rows and columns.
o Paste Link: Paste a link to the copied data.
o Other options such as Add, Subtract, Multiply, etc., for
mathematical operations.
• Select the desired option and click OK.
• Fill cells by using Auto Fill
• Enter data into a cell.
• Hover over the bottom-right corner of the cell until you see
a small square (the fill handle).
• Click and drag the fill handle across the cells you want to
fill.
• Release the mouse button.
• Insert and delete multiple columns or rows
Insert Columns or Rows:
1. Select the column(s) or row(s) adjacent to where you want to
insert.
2. Right-click and choose Insert.
 Alternatively, go to the Home tab, in the Cells group, click on
Insert, and select Insert Sheet Columns or Insert Sheet Rows.
 Delete Columns or Rows: 3. In the Alignment group, click on the Merge & Center dropdown.
1. Select the column(s) or row(s) you want to delete. 4. Choose Unmerge Cells.
2. Right-click and choose Delete. • Modify cell alignment, orientation, and indentation
 Alternatively, go to the Home tab, in the Cells group, click on • Select the cell(s) you want to modify.
Delete, and select Delete Sheet Columns or Delete Sheet Rows. • Go to the Home tab.
• Insert and delete cells • In the Alignment group, you can:
Insert Cells: o Change Horizontal alignment (left, center, right).
1. Select the cell(s) adjacent to where you want to insert cells. o Change Vertical alignment (top, middle, bottom).
2. Right-click and choose Insert. o Click on the Orientation dropdown to change the text
 Alternatively, go to the Home tab, in the Cells group, click on orientation.
Insert, and select Insert Cells. o Increase or decrease Indentation.
3. In the Insert dialog box, choose whether to shift cells down or to • Format cells by using Format Painter
the right, and click OK. • Select the cell with the formatting you want to copy.
Delete Cells: • Go to the Home tab.
1. Select the cell(s) you want to delete. • In the Clipboard group, click on the Format Painter button
2. Right-click and choose Delete. (paintbrush icon).
 Alternatively, go to the Home tab, in the Cells group, click on • Click on the cell(s) where you want to apply the formatting.
Delete, and select Delete Cells. • Wrap text within cells
3. In the Delete dialog box, choose whether to shift cells up or to the • Select the cell(s) you want to wrap text in.
left, and click OK. • Go to the Home tab.
Format cells and ranges • In the Alignment group, click on the Wrap Text button.
• Merge and unmerge cells • Apply number formats
Merge Cells: • Select the cell(s) you want to format.
1. Select the cells you want to merge. • Go to the Home tab.
2. Go to the Home tab. • In the Number group, click on the dropdown list to choose
3. In the Alignment group, click on the Merge & Center dropdown. different number formats such as Number, Currency, Percentage,
4. Choose Merge Across or Merge Cells to merge the selected cells. Date, etc.
• Apply cell formats from the Format Cells dialog box
Unmerge Cells:
• Select the cell(s) you want to format.
1. Select the merged cell(s).
2. Go to the Home tab.
 • Right-click and choose Format Cells from the context
menu.
• In the Format Cells dialog box, you can format various
aspects of the selected cells, including Number, Alignment, Font,
Border, Fill, Protection, etc.
• Apply cell styles
• Select the cell(s) you want to apply a cell style to.
• Go to the Home tab.
• In the Styles group, click on the Cell Styles dropdown.
• Choose a style from the list.
• Clear cell formatting
• Select the cell(s) you want to clear the formatting from.
• Go to the Home tab.
• In the Editing group, click on the Clear dropdown.
• Choose Clear Formats.
Define and reference named ranges
• Define a named range
• Select the range of cells you want to name.
• Go to the Formulas tab.
• In the Defined Names group, click on Define Name.
• In the New Name dialog box:
o Enter the desired name for the range in the Name field.
o Optionally, specify the scope for the named range
(Workbook or Worksheet).
o Verify that the Refers to field displays the correct range.
• Click OK.
• Name a table
• Select the range of cells you want to convert into a table.
• Go to the Insert tab.
• In the Tables group, click on Table.
• In the Create Table dialog box, ensure that the range is
correctly selected.
• Check the box for "My table has headers" if your data has
column headers.
• Click OK.
Summarize data visually
• Insert Sparklines
• Select the cell(s) where you want to insert Sparklines.
• Go to the Insert tab.
• In the Sparklines group, choose the type of Sparkline you
want to insert: Line, Column, or Win/Loss.
• In the Create Sparklines dialog box:
o Data Range: Select the range containing the data you want
to visualize.
o Location Range: Specify where you want the Sparklines to
appear.
• Click OK.
• Apply built-in conditional formatting
• Select the range of cells you want to apply conditional
formatting to.
• Go to the Home tab.
• In the Styles group, click on Conditional Formatting.
• Choose one of the built-in conditional formatting options,
such as:
o Highlight Cells Rules: Apply formatting based on cell
values (e.g., greater than, less than, between).
o Top/Bottom Rules: Highlight top or bottom values.
o Data Bars: Add data bars to visually represent cell values.
o Color Scales: Apply color scales to show the relative values
in the cells.
 o Icon Sets: Display icons based on cell values (e.g., arrows, • Hover over a style to preview it, then click to apply.
shapes, flags). • Convert tables to cell ranges
• Select the desired formatting option and customize the
criteria if needed. 1. Click anywhere inside the table to activate the Table Tools
• Remove conditional formatting Design tab.
• Select the range of cells with conditional formatting you 2. In the Tools group, click on Convert to Range.
want to remove. 3. A prompt will appear asking if you want to convert the table to a
• Go to the Home tab. normal range.
• In the Styles group, click on Conditional Formatting. 4. Click Yes.
• Choose Clear Rules. Modify tables
• Select Clear Rules from Selected Cells to remove • Add or remove table rows and columns
conditional formatting from the selected range, or choose Clear Add Rows or Columns:
Rules from Entire Sheet to remove all conditional formatting 1. Click anywhere inside the table to activate the Table Tools Design
from the worksheet. tab.
Manage tables and table data (15-20%) 2. In the Table Tools Design tab, go to the Table Style Options group.
Create and format tables 3. To add rows:
• Create Excel tables from cell ranges  Click on the Total Row checkbox to insert a new row at the bottom
• Select the range of cells you want to convert into a table. of the table.
• Go to the Insert tab. 4. To add columns:
• In the Tables group, click on Table.  Right-click on any table header cell and choose Insert from the
• In the Create Table dialog box, ensure that the correct range context menu.
is selected and that the "My table has headers" checkbox is checked  Or, click on any table header cell, then go to the Table Tools Design
if your data has headers. tab, and click on Insert Above or Insert Below to add a new
• Click OK. column.
• Apply table styles Remove Rows or Columns:
• Click anywhere inside the table to activate the Table 1. Select the rows or columns you want to remove.
Tools Design tab. 2. Right-click and choose Delete from the context menu.
• In the Table Styles group, you'll see various predefined  Or, go to the Table Tools Design tab and click on Delete Rows or
table styles. Delete Columns in the Tools group.
• Click on the dropdown arrow to see more styles. • Configure table style options
 • Click anywhere inside the table to activate the Table
Tools Design tab.
• In the Table Tools Design tab, go to the Table Style Options
group.
• Check or uncheck the options according to your
preferences:
o Header Row: Show or hide the header row.
o Total Row: Show or hide the total row.
o First Column: Format the first column differently.
o Last Column: Format the last column differently.
o Banded Rows: Apply alternating row colors.
• Insert and configure total rows
• Click anywhere inside the table to activate the Table
Tools Design tab.
• In the Table Tools Design tab, go to the Table Style Options
group.
• Check the Total Row checkbox to insert a new row at the
bottom of the table.
• In the Total Row, you can:
o Use the dropdowns in each column to select a function to
calculate totals, such as SUM, AVERAGE, COUNT, etc.
o Click on the cell in the Total Row and type a formula
manually if needed.
o Right-click on the Total Row and choose from predefined
functions under "Total Row Formulas".
Filter and sort table data
• Filter records
• Click anywhere inside the table to activate the Table
Tools Design tab.
• In the Table Tools Design tab, go to the Sort & Filter group.
• Click on the Filter button. This will add filter dropdowns to
each column header.
• Click on the filter dropdown arrow in the column header
you want to filter.
• Select the filter options you want to apply. You can:
o Choose specific values to include or exclude.
o Sort the values in ascending or descending order.
o Use Text Filters or Number Filters for more specific
criteria.
o Clear filters or select all to remove filtering.
• Sort data by multiple columns
• Click anywhere inside the table to activate the Table
Tools Design tab.
• In the Table Tools Design tab, go to the Sort & Filter group.
• Click on the Sort button.
• In the Sort dialog box, you can:
o Select a column to sort by from the "Sort by" dropdown.
o Choose whether to sort in ascending or descending order.
o Add additional levels of sorting by clicking on the "Add
Level" button.
o Specify sorting options for each level.
• Click OK to apply the sorting.
Perform operations by using formulas and functions (20-25%)
Insert references
• Insert relative, absolute, and mixed references
Relative References:
Relative references change when you copy the formula to another
location. For example, if you copy a formula one cell down and one
cell to the right, the references will adjust accordingly.
1. Type the formula in a cell.
2. Use cell references without adding any dollar signs. For example, if
you want to sum the values in cells A1 and A2, use the formula
=A1+A2.
Absolute References:
Absolute references do not change when you copy the formula to
another location. You can lock the row, column, or both using
dollar signs ($).
1. To lock a column, add a dollar sign before the column letter. For
example, to reference column A absolutely, use $A1.
2. To lock a row, add a dollar sign before the row number. For
example, to reference row 1 absolutely, use A$1.
3. To lock both column and row, use $A$1.
Mixed References:
Mixed references lock either the column or the row, but not both.
1. To lock the column and allow the row to change, use $A1.
2. To lock the row and allow the column to change, use A$1.
• Reference named ranges and named tables in formulas
Named Ranges:
1. Type the formula in a cell.
2. Use the named range as you would use a cell reference. For
example, if you have a named range "SalesData" representing cells
A1:A10, you can use =SUM(SalesData) to sum those values.
Named Tables:
1. Type the formula in a cell.
2. Use the column names from the table to reference data. For
example, if you have a table named "SalesTable" with a column
named "Amount", you can use =SUM(SalesTable[Amount]) to
sum the values in that column.
Calculate and transform datas
1. Perform calculations using AVERAGE(), MAX(), MIN(), and
SUM() functions:
 AVERAGE(): Calculates the average of a range of cells.
Example: =AVERAGE(A1:A10) calculates the average of the
values in cells A1 through A10.
 MAX(): Returns the largest value in a range of cells.
Example: =MAX(A1:A10) returns the maximum value from cells
A1 through A10.
 MIN(): Returns the smallest value in a range of cells.
Example: =MIN(A1:A10) returns the minimum value from cells
A1 through A10.
 SUM(): Adds up all the numbers in a range of cells.
Example: =SUM(A1:A10) adds up the values in cells A1 through
A10.
2. Count cells using COUNT(), COUNTA(), and
COUNTBLANK() functions:
 COUNT(): Counts the number of cells that contain numbers in a
range.
Example: =COUNT(A1:A10) counts the number of cells with
numbers in cells A1 through A10.
 COUNTA(): Counts the number of non-empty cells in a range.
Example: =COUNTA(A1:A10) counts the number of non-empty
cells in cells A1 through A10.
 COUNTBLANK(): Counts the number of empty cells in a range.
Example: =COUNTBLANK(A1:A10) counts the number of
empty cells in cells A1 through A10.
3. Perform conditional operations using the IF() function:
 IF(): Performs a logical test and returns one value if the test is true
and another value if the test is false.
 Example: =IF(A1>10, "Yes", "No") checks if the value in cell A1
is greater than 10. If true, it returns "Yes"; otherwise, it returns
"No".
Format and modify text
1. Format text using RIGHT(), LEFT(), and MID() functions:
 RIGHT(): Returns the last characters in a text string, based on the
number of characters specified.
Example: =RIGHT(A1, 5) returns the last 5 characters from cell
A1.
 LEFT(): Returns the first characters in a text string, based on the
number of characters specified.
Example: =LEFT(A1, 3) returns the first 3 characters from cell A1.
 MID(): Returns a specific number of characters from a text string,
starting at the position you specify.
Example: =MID(A1, 3, 5) returns 5 characters from cell A1,
starting from the 3rd character.
2. Format text using UPPER(), LOWER(), and LEN() functions:
 UPPER(): Converts all letters in a text string to uppercase.
Example: =UPPER(A1) converts the text in cell A1 to uppercase.
 LOWER(): Converts all letters in a text string to lowercase.
Example: =LOWER(A1) converts the text in cell A1 to lowercase.
 LEN(): Returns the number of characters in a text string.
Example: =LEN(A1) returns the number of characters in cell A1.
3. Format text using CONCAT() and TEXTJOIN() functions:
 CONCAT(): Joins several text strings into one text string.
Example: =CONCAT(A1, " ", B1) combines the text in cells A1
and B1 with a space in between.
 TEXTJOIN(): Joins multiple text strings into one text string, with
a specified delimiter.
Example: =TEXTJOIN(", ", TRUE, A1:A3) combines the text in
cells A1 to A3 with a comma and space as delimiter.
Manage charts (20-25%)
Create charts
• Create charts
• Select the data you want to include in the chart.
• Go to the Insert tab.
• In the Charts group, click on the desired chart type (e.g.,
Column, Line, Pie, etc.).
• Select the specific chart subtype you want to create (e.g.,
Clustered Column, Line with Markers, etc.).
• Excel will insert the chart into the worksheet.
• Create chart sheets
• Select the data you want to include in the chart.
• Go to the Insert tab.
• In the Charts group, click on the desired chart type.
• Instead of clicking on a specific subtype, click on the arrow
next to the chart type.
• Select Move Chart from the dropdown menu.
• In the Move Chart dialog box, select New sheet.
• Click OK.
Modify charts
• Add data series to charts
• Select the chart you want to modify.
• Go to the Chart Tools Design tab.
• In the Data group, click on Select Data.
• In the Select Data Source dialog box, click Add under
Legend Entries (Series).
• Enter the series name and the data range for the new series.
 • Click OK to add the new data series to the chart. Format charts
• Apply chart layouts
• Switch between rows and columns in source data • Select the chart you want to format.
• Select the chart you want to modify. • Go to the Chart Tools Design tab.
• Go to the Chart Tools Design tab. • In the Chart Layouts group, click on the desired layout
• In the Data group, click on Switch Row/Column. option.
o This will switch the rows and columns in the source data, o Excel provides various predefined layouts that adjust the
affecting how the chart is displayed. placement of chart elements, such as titles, legends, data labels, and
• Add and modify chart elements axes
Add Chart Elements:
1. Select the chart you want to modify. • Apply chart styles
2. Go to the Chart Tools Format tab. • Select the chart you want to format.
3. In the Current Selection group, click on the arrow next to the Chart • Go to the Chart Tools Design tab.
Elements dropdown. • In the Chart Styles group, click on the More button
4. Check the elements you want to add, such as: (represented by a small arrow) to see all available styles.
 Axes • Hover over a style to preview it, then click to apply.
 Data Labels
 Gridlines • Add alternative text to charts for accessibility
 Legend 1. Select the chart you want to add alternative text to.
 Titles 2. Right-click on the chart and choose Edit Alt Text from the context
 Trendlines menu.
 Error Bars, etc. 3. In the Alt Text pane, enter a descriptive title and description for the
Modify Chart Elements: chart.
1. Select the chart you want to modify.  The title should briefly describe the chart's content or purpose.
2. Go to the Chart Tools Format tab.  The description should provide more detailed information about the
3. In the Current Selection group, click on the arrow next to the Chart data and its significance.
Elements dropdown. 4. Close the Alt Text pane.
4. Click on the chart element you want to modify.
5. Format the selected element using the options provided in the
Format pane or the right-click menu.