WEST RAND

DISTRICT MUNICIPALITY

Office of the Chief Financial Officer

MEMORANDUM
TO: Municipal Manager
COPY TO: Chief Financial Officer
FROM: Executive Director:
DATE: 22 January 2024
REF NO: 5/1/1 – 2024/2025

R EQUEST F OR S OURCING Q UOTATIONS :

…….

PURPOSE
The purpose of this memorandum is to obtain approval from the Municipal Manager to
purchase … … … …

DISCUSSION
The purchase of the … … …

DESCRIPTION OF GOODS PURCHASE / SERVICES RENDERED

A detailed description of the goods to be purchased or the services to be rendered.

a) The procurement of goods and services through the Supply Chain Management Policy is
provided by way of:
i. Procurements of a transaction value of up to R2 000 (VAT included) go through
petty cash.
ii. Three written price quotations for procurements of transaction value over R 2 001 up
to R 200 000 (VAT included).
iii. A competitive bidding process for:
• Procurements above a transaction value of R 200 000 (VAT included).

ESTIMATED AMOUNT
The estimated value for the above goods or services is R… … …

BUDGET
The estimated value for the above goods or services is R… … …
The following financial segments to be utilized:

Segment Description:
Function:
Funding (Source)
Item:

RECOMMENDATION THAT:

1. The Municipal Manager approves the request for the purchase of … … …

2. Supply Chain Management request to source out quotations from services providers
for … …

3. The Supply Chain Management policy be followed regarding the threshold values.

For any further information or assistance do not hesitate to contact me.

LS RAMAELE
CHIEF FINANCIAL OFFICER