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UBS ACCOUNTING
EXERCISE 1 (PART 1)
Lesson objectives:
1. Create company data file
2. Set company name and accounting period
3. Create and delete charts of accounts
4. Maintain opening balance
5. Organise batches

A. Create company data file

Create a company data file for Abu Sdn Bhd

 Click Add Button

 Key in the company name
 Key in Abu at the directory

B. Set company name and accounting period

The following are the details of Abu Sdn Bhd

Address: No 123, Taman Perindustrian Megah,

85000 Segamat, Johor
Accounting year: 1/1/2019-31/12/2019
Starting period: 1
Closing period: 12

Set Company Name & Accounting

Period.
 Housekeeping
 Setup
 General Setup
 Enter Co. Name & Address
 Enter Last Accounting Year Closing Date
 Enter Starting and Closing Period
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C. Create charts of account

Create the following charts of accounts
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Steps: Create chart of account (GL)

 General
 General Ledger A/C Maintenance
 Click at ADD button
 Key in the Chart of Account
 Click at SAVE button
 Click at EXIT button
 To view all accounts, go to General – Print Chart of Accounts

D. Create charts of accounts Debtors & Creditors

Steps: Create charts of accounts Debtors

 Debtors
 Debtors file maintenance
 Click Add
 Key in the particulars
 Click save
Steps: Create charts of accounts Debtors

 Creditor
 Creditors file maintenance
 Click Add
 Key in the particulars
 Click save

E. Delete charts of accounts

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Delete the charts of accounts marked

Steps: Delete charts of acccounts
General ledger accounts
General Ledger General ledger account maintenance search the accounts to be
deleted click delete  click yes
Debtors accounts
Debtors  Debtors file maintenance search the accounts to be deleted click delete
 click yes
Creditors accounts
Creditors  Creditors file maintenance search the accounts to be deleted click
delete  click yes

F. Enter opening Balance

Steps: Enter Opening Balance

General Ledger: General Enter opening Balance

G. Organise batches
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Batch No Batches
1 Purchases Journal – Jan’19
2 Returns Outward – Jan’ 19
3 Sales Journal – Jan’19
4 Returns Inward – Jan’19
5 Bank Receipts – Jan’19
6 Bank Payments – Jan’19
7 Cash Receipts – Jan’19
8 Cash Payments – Jan’19
9 General Journal – Jan’19

Steps: Organise Batches

 Transactions
 Organise Batches
 Click at ADD button
 Click at EXIT button
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EXERCISE 1 (PART 2)
Lesson objectives:
1. Enter transactions using ADD and QUICK method
a. Cash sales
b. Cash purchases
c. Credit purchases
d. Credit sales
e. Return inward
f. Return outward
g. Payment of expenses
h. Journal Entry
2. Edit transaction
3. Delete transaction
4. Do month processing
5. Unlock batch
6. Print report
7. Backup and restore files

Before you proceed to enter the transaction check whether you have setup the correct
starting period and accounting year:
Steps: General setup

 Housekeeping
 Setup
 General setup
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H. Enter transaction

Enter Transactions: Add Entry

 Transactions
 Transactions File Maintenance
 Click at ADD button
 Type the Batch No.
 Type the period
 Key in the transactions
 Click at SAVE button
 Click at EXIT button

Enter Transactions: Quick Entry

 Transactions
 Transactions File Maintenance
 Click at QUICK button
 Select a Master Account code
 Type the Batch No.
 Type the Period
 Key in the transactions
 Click at SAVE button
 Click at EXIT button

The followings are the cash sales and the amount was debited to cash account. Key in
the transaction in Batch 7.

Date Description Document No Amount

1/1/2019 Cash sales CS001 2,500
2/1/2019 Cash sales CS002 5,000
3/1/2019 Cash Sales CS003 750
4/1/2019 Cash Sales CS004 1,000

The followings are the cash purchase and the amount was paid by cheque. Key in the
transaction in Batch 6.

Date Description Document No Amount

1/1/2019 Cash Purchase CP 1,000

Abu Sdn Bhd purchased from the following creditors on credit. Key in the transaction in
Batch 1.

Date Description Document No Amount

1/1/2019 Kee & Sons Inv 5010 20,000
2/1/2019 Wisma Sdn Bhd Inv 0020 30,000

The followings are credit sales and record these transactions in Batch 3.

Date Description Document No Amount

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5/1/2019 Santronic Computer Inv 0101 3,000

6/1/2019 United Company Inv 0102 2,500
7/1/2019 Lim Motor Inv 0103 3,500
8/1/2019 Wisma Sdn Bhd Inv 0104 2,000

Record the following credit note for goods returned.

Date Description Document No Amount

8/1/2019 Kee & Sons (Batch 2) CN 2021 1,000
10/1/2019 Wisma Sdn Bhd (Batch 4) CN 0101 200
Hint: Create Retun Inward a/c 5010/000 and Return Outward a/c 6011/000

Abu Sdn Bhd purchased the following using cheques. Record the transaction in Batch 6.

Date Description Document No Amount

10/1/2019 Furniture BPV 0101 1,500
11/1/2019 Computer BPV 0102 2,500
12/1/2019 Printer BPV 0103 300
13/12/2019 Stationeries BPV 0104 500

The following expenses are paid using cash. Record the transactions in Batch 8

Date Description Document No Amount

20/1/2019 Rent CPV 0101 2,000
25/1/2019 Petrol CPV 0102 400
28/1/2019 Salaries CPV 0103 2,500

Enter the following journal entry transactions in Batch 9

Date Description Document No Amount

31/1/2019 Depreciation JE 0101 67
The monthly depreciation is RM25 for furniture & fittings and RM42 for office equipment.
Hint: Create the depreciation account 9090/000 and accumulated for furniture & fittings
2010/100 and accumulated depreciation for office equipment 2020/100.
I. Edit Transaction
 Change the sales to Santronic Computer on 5/1/2019 from RM3,000 to RM3,100.
 Abu Sdn Bhd Purchase a motorbike RM2,000 on 31/1/2019 by using cash, try to
straight away enter transaction by using Quick Entry. Use 2030/000 as the motor
vehicles accounts. Can you add the account while adding the transaction?
Edit Transactions (Normal)
 Transactions
 Print Batch of Transactions
 Select the Batch No.
 Click at 0K button
 Click at EDIT button

Edit Transactions (V. Edit)

 Transactions
 Click SEARCH button
 Select Batch No.
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 Click V. Edit button

 Click SAVE button after edit

J. Delete Transactions
There was no cash sale of RM750 on 3/1/2019 (CS003). Delete this transaction.
Step 1
 Transactions
 Print Batch of Transactions
 Select the Batch No.
 Select the Transaction

Step 2
 Type Ref. No. “**********”
 Type Debit & Credit = Zero
 Click at SAVE button
 Click at EXIT button

Step 3
 Housekeeping
 File Organisation
 Click 0K button
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K. Maintain Stock
The closing stock was RM48,218.95
Maintain Opening & Closing Stock
Values (To produce Trading, Profit & Loss Account)
 General
 Maintain Stock Value
 Click at ADD button
 Press ENTER to call out all 3 stock account number
 Maintain stock value. Click at EXIT button

L. Do the month end processing. What is the effect of month end processing?
Month End Processing
 Periodic
 Close Month Account
 Password "UBS"
 Click at 0K button

Key in this payment by cash transaction in Batch 8. Are you able add the transaction?

Date Description Document No Amount

13/12/2019 Sundry expenses CPV 0104 650

Unlock Batch 8 and key in the transaction. Are able to add the transaction?
Step 1: Administrative Tools
 Housekeeping
 Administrative Tools
 Password 'UBS"
 Click at YES button

Step 2: Change period allowed

 Click at "Tools" tab

 Change period allowed from 2 to 1

Step 3: Unlock Batch

 Click at "Tools" tab
 Select Change Batch Lock Status & Pin No. & double click or click at APPLY
button
 Delete information in L. Trans. & L. Status
 Click at EXIT, APPLY and EXIT button
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K. Generate the following reports

 Charts of accounts
 Trial Balance
 Profit or Loss Account for the month ended 31/1/2019
 Balance sheet as at 31/1/2019
 Bank accounts
 Cash Accounts
 Batch Summary
Steps:

Print chart of account

 General
 Print chart of account
 ok

Print Trial Balance/Profit &

Loss Account/Balance Sheet
 Reports
 Trial Balance/ Profit & Loss Account / Balance Sheet
 Select Period, click at 0K button

Print Account/Ledger
 Reports
 View Ledger
 Select Period & Account code
 Click at 0K button

Print Batch Summary

 Transaction
 Print Batch Summary
 Click Ok

L. Back up
Backup/Restore files
 File
 Backup & Restore
 Click at Backup button