E-GP - Purchasing Module

User Manual
April, 2021

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 CONCEPTS OBJECTIVE SECTION
Quotation Request
Preparation of Request for 1.1
quotation document

The communication
between the supplier and
the PE Purchase initiation
to Awarding

Evaluation Assess purchase quotations and

KEY T other requirements submissions
against specifications

Awarding Awarding an purchase offer to the

applier

KEY TERMS

Quotation
Compliance
Solicitation
Schedule
Evaluation Criteria
Technical specification
ERMS

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BLANK PAGE

KEY TE

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Table of Contents

1. Purchasing 3
1.1. Purchasing Features 3
1.1.1. QUOTATION REQUIST 4
1.1.2. SOLICITATION 35
1.1.3. AWARDING 65

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1. Purchasing

Understanding Purchasing Module

The Purchasing module is used to manage an end-to-end purchasing process,

beginning from Quotation request through solicitation, evaluation and awarding. It
CORE PURPOSE
also allows the procuring entity to modify or amend a specification in the quotation
request.

E-Purchasing is mainly about taking a care of purchase plans and requisitions in a standard
purchasing/procurement process. It can be Shopping, catalog purchasing or auctioning, each
with its own peculiar procedure of operation and control. If purchasing is going to be from a
planned procurement, then the specifications are going to be fetched the plan itself or if it is
going to be a new purchase requisition, then the procurement officer of the PE will be entitled
to define new item specification.

The overall purchasing process can be depicted in figure 1 below

TENDERING

CONTRACT MANAGEMENT
PLANNED APPs
PROCUREMENT

CATALOG PURCHASING

PURCHASE PRs
REQUISITION
AUCTIONING

Figure 1: Purchasing as one method of procurement

1.1.Purchasing Features

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  Quotation Request
 Solicitation
 Evaluation
 Awarding
 Amendment

These are the main features of the purchasing module; each feature has a sequence of
steps and activities, each with a purpose to complete the whole feature. The detail steps
and instruction to use those features is discussed in subsequent sections

1.1.1. QUOTATION REQUIST

EXPLORE QUOTATION REQUIST

This feature allows the procuring entity to prepare a quotation request for items of procurement
and publish the same to invite interested and competent suppliers. This sub module has options to
create, update, submit, delete, approve, assign team, initiate packages, revise, adjust and publish.

These activities can only be done on the system by a user with appropriate access role. Table 1
below shows the list of activities along with their respective access role.

Table 1: Request for Quotation activities with their respective access role

Activity Access Role

Create package

Update package
S Senior Procurement Office
D Delete package

Assign purchasing teams

Submit package

A Approve the package

Adjust the package Procurement Unit Head

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 Initiate Quotation Request Purchasing Setting O

Update Quotation Request Purchasing Setting Technical Expert /team leader/

Initiate Quotation Request Evaluation Team Setting

Delete Quotation Request Evaluation Team Setting

Save Quotation Request Evaluation Team Setting

Initiate Quotation Request documentary evidence

Delete Quotation Request documentary evidence

Initiate Quotation Request Awarding setting

Update Quotation Request Awarding setting

Initiate Quotation Request Criteria

Update Quotation Request Criteria

Delete Quotation Request Criteria

Initiate Quotation Request Schedule

Initiate Quotation Request Schedule Requirement

Update Quotation Request Schedule of Requirement

Delete Quotation Request Schedule Requirement

Initiate Quotation Request Schedule Classification

Quotation Request Submit to Invitation

Create Invitation Quotation Request

Quotation Request Submit to Revision

Quotation Request Revision Technical Expert

Quotation Request Submission Technical Expert /team leader/

Quotation Request Purchasing Approval Procurement Unit Head

Quotation Request Publication Technical Expert /team leader/

The detailed procedure to perform the above listed activities is discussed as follows;

CREATE PACKAGE

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ACCESS ROLE: Senior Procurement Officer
NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and the senior procurement officer’s home page
will appear
Click on the “Packaging” Menu
GET READY: To create a new package using the system, perform the steps discussed as follows;

1. Click on “New” button you will land on a quotation request form and list of available lots
as shown in the figure below;

Figure 2: Create a Quotation Request screen

2. Click on the “Add” icon from the lot list

3. Enter Name
4. Enter Description
5. Enter Award Type to be either Item based or Lot based
6. Procurement Method, Applicable Rule, Market type and Procurement category will be
automatically fetched from planning phase, as shown in the figure below;

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 Figure 3: Create Quotation Request form
7. Click on “Save” button and request will be saved

UPDATE QUOTATION REQUEST

ACCESS ROLE: Senior Procurement Officer

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and the Senior Procurement Officer home page will
appear
Click on the “Packaging” Menu
GET READY: To update the quotation request, perform the steps discussed as follows;

1. Click on the arrow from the right side of the listed quotation requests you want to
update
2. Make changes on the filed you want to update as shown in the figure below;

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 Figure 4: Update Quotation Request form

3. Click on the “Update” button

DELETE QUOTATION REQUEST

ACCESS ROLE: Senior Procurement Officer
NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on the senior procurement officer
home page
Click on the “Packaging” Menu
GET READY: To delete a quotation request, perform the steps discussed as follows;
1. Click on the arrow from the right side of the listed Package you want to delete
2. Click on the “Delete” button as shown in the above figure 3 and a confirmation message
appears
3. Click on the “Yes” button to confirm

ASSIGN PURCHASING TEAMS

ACCESS ROLE: Senior Procurement Officer
NAVIGATION: Land on the login page of the system
Enter a valid username and password

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 Click on the “Login” button and you will land on the senior procurement officer
home page
Click on the “Packaging “Menu
GET READY: To assign purchasing teams, perform the steps discussed as follows;
1. Click on the arrow from the right side of the listed Package you want to assign
purchasing team or the ‘Purchasing Teams’ card will show up once you saved the
‘Quotation request’ form.
2. Click on “Add” button as shown the figure below;

Figure 5: purchasing Teams

3. Select personnel you want to add personnel as shown in the figure below;

Figure 6 personnel selector pop up page

4. Click on the “Done” button to save or click on the “Cancel” to abort

5. Click on the Team leader check box in front of the Team member to set it as Team
leader, refer figure below;

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 Figure 7: select team leader page

6. Click on the “Save” button

SUBMIT PACKAGE
ACCESS ROLE: Senior Procurement Officer
NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the Login button and the senior procurement officer home page will
appear
Click on the “Packaging” Menu
GET READY: To submit the package created in the system, perform the steps discussed as
follows;
1. Click on the arrow from the right side of the listed Package you want to submit
2. Click on the “Submit” button as shown in the figure below;

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 Figure 8: submit page

APPROVE THE PACKAGE

ACCESS ROLE: Procurement Unit Head

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and the procurement Unit Head’s home page will
appear
Click on the “Packaging” Menu
GET READY: To approve the package submitted to the system, perform the steps discussed as
follows;

1. Click on the arrow from the right side of submitted package lists you want to approve

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 2. Click on the “Approval” tab
3. Enter the status and you will land on a form as shown in the figure below;

Figure 9: Approval page

4. Click on the “Approval” button

ADJUST A PACKAGE

ACCESS ROLE: Procurement Unit Head

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and the procurement Unit Head’s home page
will appear
Click on the “Packaging” Menu
GET READY: To adjust the package submitted to the system, perform the steps discussed as
follows;
1. Click on the arrow from the right side of submitted package lists you want to adjust
2. Click on the “Approval” tab
3. Enter the status and you will land on a form as shown in the figure below;

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 Figure 10: Adjust page

4. Click on the “Adjust” button

INITIATE QUOTATION REQUEST PURCHASING SETTING

ACCESS ROLE: Technical Expert/Team Leader/
NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and the technical expert/team leader’s home
page will appear
Click on the” Initiation”
GET READY: To initiate purchasing setting using the system, perform the steps discussed as
follows;
1. Click on the arrow from the right side of approved package lists you want to initiate
2. Click on the “Setting” side menu under the ‘Quotation Request Menu’, refer the figure
below;

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 Figure 11 setting page

3. Click on the “Expand “button of Purchasing Setting

4. Enter the Bid currency
5. Select Bid Clarification Deadline and the Submission Deadline, refer figure below

Figure 12: Purchasing Setting page

6. Click on the “Save” button

UPDATE QUOTATION REQUEST’s PURCHASING SETTING

ACCESS ROLE: Technical Expert/Team Leader/

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NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and the technical expert/team leader’s home page
will appear
Click on the “Initiation” Menu
GET READY: To update purchasing setting the using the system, perform the steps discussed as
follows;
1. Click on the arrow from the right side of approved package lists you want to update
2. Click on the “Setting” menu
3. Click on the “Expand” button of Purchasing Setting
4. Make changes on the filed you want to update as shown in the figure below;

Figure 13: update purchasing setting

5. Click on the “Update” button

CREATE A QUOTATION REQUEST EVALUATION TEAM

ACCESS ROLE: Technical Expert/Team Leader/
NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the Login button and the technical expert/team leader’s home page will
appear

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 Click on the “Initiation” Menu
GET READY: To add evaluation team setting the using the system, perform the steps discussed
as follows;
1. Click on the arrow from the right side of approved package lists you want to assign
2. Click on the” Setting” menu
3. Click on the “Expand” button of Evaluation Teams and you will land on a page as shown
the figure below;

Figure 14: assign evaluation team page

4. Click on the “Add” button

5. Check-in the check box in front of the team member you want to, refer the figure
below;

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 Figure 15: Personnel selector pop up screen

6. Click on “Done” button to save the Or

7. Click on “Cancel” button to discard it
8. Click on ‘Save’ button to save team members list.

DELETE QUOTATION REQUEST EVALUATION TEAM MEMBER

ACCESS ROLE: Technical Expert/Team Leader/
NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and the technical expert/team leader’s home page
will appear
Click on the “Initiation” Menu
GET READY: To delete evaluation team setting using the system, perform the steps discussed
as follows;
1. Click on the arrow from the right side of approved package lists you want to delete
2. Click on the “Setting” menu
3. Click on the “Expand” button of Evaluation Teams and you will land on a page as shown
in the figure below;

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 Figure 16: delete assignment page

4. Click on the “Delete” icon and a confirmation message appears

5. Click on the “Yes” button to confirm

CREATE A QUOTATION REQUEST DOCUMENTARY EVIDENCE

ACCESS ROLE: Technical Expert/Team Leader/
NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and the technical expert/team leader’s home page will
appear
Click on the “Initiation” Menu
GET READY: To set documentary evidence setting, perform the steps discussed as follows;
1. Click on the arrow from the right side of approved package lists you want to initiate
2. Click on the “Setting” menu
3. Click on the “Expand” button of Documentary Evidence and you will land on a page as
shown in the figure below;

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 Figure 17: Add documentary evidence page

4. Click on the “Add” button

5. Select Document Type and enter the description and you will land on a form as shown in
the figure below

Figure 18: Add documentary evidence form

6. Click on “Done” button to add the documentary evidence Or

7. Click on “cancel” button to discard it
8. Click on ‘Save’ button to save the Documentary evidence

DELETE DOCUMENTARY EVIDENCE QUOTATION REQUEST

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ACCESS ROLE: Technical Expert/Team Leader/
NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and the technical expert/team leader’s home page will
appear
Click on the “Initiation” Menu
GET READY: To set documentary evidence setting the using the system, perform the steps
discussed as follows;
1. Click on the detail icon from the listed approved package you want to initiate
2. Click on the “Setting” menu
3. Click on the “Expand” button of Documentary Evidence
4. Click on the “Delete” icon as shown in the above figure 17 and a confirmation message
appears
5. Click on the “Yes” button to confirm

DEFINE QUOTATION REQUEST AWARDING SETTING

ACCESS ROLE: Technical Expert/Team Leader/
NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the Login button and the technical expert/team leader’s home page will
appear
Click on the “Initiation” Menu
GET READY: To define the award setting of the quotation request, perform the steps discussed
as follows;
1. Click on the arrow from the right side of approved package lists you want to save
2. Click on the “Setting” menu
3. Click on the “Expand” button of awarding setting
4. Enter the Contract Type, Contract Method and Delivery Period, refer figure below

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 Figure 19: Award setting form

5. Check in the check box of PG Required, Performance guarantee is going to be required

for the purchase and the PG specific form details will show up, refer figure below.
5.1. Enter PG amount, PG currency, PG form and PG submission deadline

Figure 20: Award setting form

6. Click on the “Save” button to save the award setting

DEFINE QUOTATION REQUEST CRITERIA
ACCESS ROLE: Technical Expert/Team Leader/
NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the” Login” button and the technical expert/team leader’s home page
will appear

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 Click on the “Initiation” Menu
GET READY: To initiate criteria for the package using the system, perform the steps discussed as
follows;
1. Click on the arrow from the right side of approved package lists you want to initiate
2. Click on the “Criteria” menu and you will land on a page as shown in the figure below;

Figure 21: criteria page

3. Click on “Add” button

4. Enter Requirement and select Condition as shown in the figure below;

Figure 22: Add criteria form

5. Click on the “Done” button if you don’t want to click on the “Cancel” button

UPDATE QUOTATION REQUEST CRITERIA

ACCESS ROLE: Technical Expert/team leader/
NAVIGATION: Land on the login page of the system
Enter a valid username and password

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 Click on the “Login” button and the technical expert/team leader’s home page
will appear
Click on the “Initiation” Menu
GET READY: To update the criteria the package using the system, perform the steps discussed as
follows;
1. Click on the arrow from the right side of approved package lists you want to update
2. Click on the “Criteria” menu
3. Click on the “Edit” icon as shown in the above figure 21
4. Make changes on the detail fields you want to update
5. Click on the “Update” button

DELETE QUOTATION REQUEST CRITERIA

ACCESS ROLE: Technical Expert/team leader/
NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and the technical expert/team leader’s home page
will appear
Click on the “Initiation” Menu
GET READY: To delete criteria the package using the system, perform the steps discussed as
follows;
1. Click on the arrow from the right side of approved package lists you want to delete
2. Click on the “Criteria” menu
3. Click on the “Delete” icon as shown in the above figure20 and a confirmation message
appears
4. Click on the “Yes” button to confirm

DEFINE QUOTATION SCHEDULE

ACCESS ROLE: Technical Expert/team leader/

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and the technical expert/team leader’s home page
will appear
Click on the “Initiation” Menu

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GET READY: To define quotation schedule of the package, perform the steps discussed as
follows;
1. Click on the arrow from the right side of approved package lists you want to initiate
schedule
2. Click on the “quotation Schedule” menu
3. Select the updated date for each required list under “Revised due date” column to
define a new deadline.
4. Click on the “Done” button to complete the quotation schedule definition for each
activity.

Figure 23: quotation schedule form

5. Click on the “Save” button

DEFINE QUOTATION REQUEST SCHEDULE OF REQUIREMENT

ACCESS ROLE: Technical Expert/team leader/

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and the technical expert/team leader’s home page
will appear
Click on the “initiation” Menu

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GET READY: To define the schedule of requirement for the package, perform the steps discussed
as follows;
1. Click on the arrow from the right side of approved package lists you want to initiate
schedule
2. Click on the “Schedule of Requirement” menu as shown in the figure below;

Figure 24: schedule of requirement page

Note: List of specification from planning phase will be enlisted, if any. Refer figure 24
above.
3. Click on the “Add” icon to add a new specification and the ‘Technical responsiveness for
Item’ form will pop up, refer figure 25 below.
4. Enter the Attribute, Category, Requirement, Requirement Type and Condition

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 Figure 25: schedule of requirement form

5. Click on the “Done” button if you don’t want to click on the “Cancel” button

UPDATE QUOTATION REQUEST SCHEDULE OF REQUIREMENT

ACCESS ROLE: Technical Expert/team leader/

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and the technical expert/team leader’s home page
will appear
Click on the “Initiation” Menu
GET READY: To update quotation request schedule of requirement, perform the steps discussed
as follows;
1. Click on the arrow from the right side of approved package lists you want to update the
schedule
2. Click on the “Schedule of Requirement” menu
3. Click on the “Edit” icon as shown in the above figure 24
4. Make changes on the filed you want to update
5. Click on the “Update” button

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DELETE QUOTATION REQUEST SCHEDULE OF REQUIREMENT

ACCESS ROLE: Technical Expert/team leader/

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and the technical expert/team leader’s home page will
appear
Click on the “Initiation” Menu
GET READY: To delete the schedule of requirement the package using the system, perform the
steps discussed as follows;
1. Click on the arrow from the right side of approved package lists you want to initiate
schedule
2. Click on the “Schedule of Requirement” menu
3. Click on the “Delete” icon as shown in the above figure 24 and a confirmation message
appears
4. Click on the “Yes” button to confirm

DEFINE QUOTATION REQUEST CLASSIFICATION

ACCESS ROLE: Technical Expert/team leader/

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and the technical expert/team leader’s home page will appear
Click on the “Initiation” Menu
GET READY: To define classification of the quotation request, perform the steps discussed as
follows;
1. Click on the arrow from the right side of approved package lists you want to initiate
classification
2. Click on the “Classification” menu and you will land on the page as shown in the figure
below;

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 Figure 26: Classification page

3. Click on the “Add” button

4. Select the business classification you want to add as shown in the figure below;

Figure 27: List of Classifications to select from

5. Click on the “Done” button

QUOTATION REQUEST SUBMIT TO INVITATION

ACCESS ROLE: Technical Expert/team leader/

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and the technical expert/team leader’s home page
will appear
Click on the “initiation” menu

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GET READY: To submit to invitation quotation request the package using the system, perform
the steps discussed as follows;
1. Click on the arrow from the right side of approved package lists you want to submit
2. Click on the “Submit to invitation” button and the package will be ready for invitation
and a new tab ‘Invitation’ will appear next to the existing ‘Configurations’ tab

CREATE INVITATION QUOTATION REQUEST

ACCESS ROLE: Technical Expert/team leader/

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on the technical expert/team leader/
home page
Click on the “initiation” Menu
GET READY: To invite quotation request the package using the system, perform the steps
discussed as follows;
1. Click on the arrow from the right side of approved package lists you want to invite
2. Click on the “Invitation” tab
3. Click in the “Select date” button and Select invitation date click on the done button
4. Enter the required in the required fields

Figure 28: invitation form

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5. if the procurement method is “limited” you will land on the form as shown in the figure
below;

Figure 29: limited supplier page

6. Click on the “Add” button

7. Select the supplier as shown in the figure below;

Figure 30: supplier popup page

8. Click on the “Done” button if you don’t want to click on the “Cancel” button

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 9. Click on the “Save” button
10. Else, the procurement method is open
11. Click on the “Save” button

SUBMIT QUOTATION REQUEST TO REVISION

ACCESS ROLE: Technical Expert/team leader/

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and the technical expert/team leader’s home page will
appear
Click on the “Initiation” Menu
GET READY: To submit the quotation request to Revision, perform the steps discussed as
follows;
1. Click on the arrow from the right side of approved package lists you want to submit
2. Click on the “Invitation” tab
3. Click on the “Submit to revision” button as shown in the above figure 28

QUOTATION REQUEST REVISION

ACCESS ROLE: Technical Expert

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and the technical expert/without team leader’s home
page will appear
Click on the “purchase revision” Menu
GET READY: To revise quotation request the package using the system, perform the steps
discussed as follows;
1. Click on the arrow from the right side of approved package lists you want to revise
2. Click on quotation, invitation, items tabs and review each and you will land on the page
as shown in the figure below;

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 Figure 31: revision page

3. Click on the “Action button” and select one of the following options
3.1. Approve
3.2. Approve with comment or
3.3. Adjust with comment
QUOTATION REQUEST SUBMISSION

ACCESS ROLE: Technical Expert/ team leader/

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on the technical expert/ team leader
home page
Click on the “purchase submission” Menu
GET READY: To submit quotation request the package using the system, perform the steps
discussed as follows;
1. Click on the arrow from the right side of approved package lists you want to submit
2. Click on quotation, invitation, items, approval status tabs and review each and you will
land on the page as shown in the figure below;

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 Figure 32: Summation page

3. Click on the “Action button” and select one from the options
QUOTATION REQUEST PURCHASE APPROVAL

ACCESS ROLE: Procurement Unit Head

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on Procurement Unit Head home
page
Click on the “Purchase approval” menu
GET READY: To approve the submitted quotation request the package using the system,
perform the steps discussed as follows;
1. Click on the arrow from the right side of revised package lists you want to approve
2. Click on the “Approval” tabs
3. Click on the “View history” button, view history, and click on the “done” button
4. Click on the “Approve” button as shown in the figure below;

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 Figure 33 Approval page

ADJUST QUOTATION REQUEST PURCHASE

ACCESS ROLE: Procurement Unit Head

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on Procurement Unit Head home
page
Click on the “Purchase approval” menu
GET READY: To approve the submitted quotation request the package using the system,
perform the steps discussed as follows;
1. Click on the arrow from the right side of revised package lists you want to adjust
2. Click on the “Approval” tabs
3. Click on the “View history” button, view history, and click on the “done” button
4. Click on the “Adjust” button as shown in the above figure 33

QUOTATION REQUEST PUBLICATION

ACCESS ROLE: Technical Expert/ team leader/

NAVIGATION: Land on the login page of the system
Enter a valid username and password

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 Click on the Login button and you will land on the technical expert/ team leader
home page
Click on the initiation tab
GET READY: To publish quotation request the package using the system, perform the steps
discussed as follows;
1. Click on the arrow from the right side of revised package lists you want to publish
2. Click on the “publication” tab you will land on the page as shown in the figure below;

Figure 34: Publication page

3. Click on the “Publish” button

1.1.2. SOLICITATION

EXPLORE SOLICITATION

This module automates the actual purchasing process, where by suppliers are registered for a
purchase, submit their price quotation along with other relevant documents and details. Solicitation
module allows suppliers to register, bookmark, send compline, send a clarification request, submit
required documents, and prepare a quotation. These activities can only be done by users with
appropriate access role. The table below shows the activities along with the access roles as follows;

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Table 2: Solicitation activities with their respective access roles

Activity Access Role

Bookmark Active Purchase

Registration for limited

Supplier
Registration for open

Solicitation Clarification request

Solicitation Clarification Respond Head of procurement Entity

View Solicitation Clarification Respond Supplier

Attach documentary evidence

Delete documentary evidence

Create solicitation Quotation for item based Supplier

Update solicitation Quotation for item based

Delete solicitation Quotation for item based

Submit solicitation Quotation for item based

Submit solicitation Quotation for lot based

update solicitation Quotation for lot based

And how to perform the above-listed activities is discussed as follows;

BOOKMARK ACTIVE PURCHASE

ACCESS ROLE: Supplier

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on the user home page
GET READY: To register the package using the system, perform the steps discussed as follows;
1. You will land on a page as shown in the figure below;

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 Figure 35: portal page

2. Click on the “Explorer” button from the catalog purchase card you will land as shown in
the figure below;

37
 Figure 36: bookmark page

3. Click on the “Bookmark” button

REGISTRATION FOR LIMITED

ACCESS ROLE: Supplier

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on the user home page
GET READY: To register the purchase using the system, perform the steps discussed as follows;
1. Click on the “My workspace” menu
2. Click on the “Catalog purchase “menu
3. Click On the “invitation” tab Select one from the purchase list, you want to register as
shown in the figure below;

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 Figure 37: Limited Registration page

4. Click on the “Register” button

REGISTRATION FOR OPEN

ACCESS ROLE: Supplier

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on the user home page
GET READY: To register the purchase using the system, perform the steps discussed as follows;
1. Click on the “Explorer” button from the catalog purchase card and you will land on a
form as shown in the figure below;

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 Figure 38: Bookmark page

2. Click on the “Show more” button from the purchase list you want to register and you
will land on a form as shown in the figure below;

Figure 39: Registration page

3. Click on the “Registration” button

SOLICITATION CLARIFICATION REQUEST

ACCESS ROLE: Supplier

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NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login”button and you will land on the user home page
Click on the “My workspace” menu
Click on the “catalog purchase” menu
GET READY: To clarify solicitation using the system, perform the steps discussed as follows;
1. Click on the “Registered” tab and select one from the registered list you want to clarify
2. Click on the “Clarification” menu you will land on a page as shown in the figure below;

Figure 40: classification page

3. Click on the” New” button

4. Enter the request in the required fields provided and you will land on a form as shown in the figure
below;

41
 Figure 41: Clarification form

5. Click on the “Submit” button

SOLICITATION CLARIFICATION RESPOND

ACCESS ROLE: Head of procurement Entity

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on the head of procurement entity
home page
Click on the “Solicitation” menu
GET READY: To respond to solicitation using the system, perform the steps discussed as follows;
1. Click on the arrow from the right side of summited list you want to respond

42
2. Click on the “Clarification” menu you will land on a page as shown in the figure below;

Figure 42: clarification page

3. Click on the “Expand” button of new question

4. Click on the “Add” icon from the listed question you want to respond to the answer

5. Enter the response in the response filed to the request and you will land on a page as
shown below;

43
 Figure 43: submit compliance form

6. Click on the “Submit” button

7. Click on the” Expand” button of answered question as shown in the figure below;

Figure 44: submit compliance form

8. Click on the “View” icon, you can view answer and question

9. Click on the “Close” button

VIEW SOLICITATION CLARIFICATION RESPONSE

ACCESS ROLE: Supplier

NAVIGATION: Land on the login page of the system

44
 Enter a valid username and password
Click on the “Login” button and you will land on the user home page
Click on the “My workspace” menu
Click on the “Catalog purchase” menu
GET READY: To view the response of solicitation using the system, perform the steps discussed
as follows;
1. Click on the registered tab and select the registered list you want to view response
2. Click on the “Clarification” menu
3. Click on the “Response” tab and view the response and you will land on a page the
figure shown below;

Figure 45: view response page

ATTACH DOCUMENTARY EVIDENCE SOLICITATION

ACCESS ROLE: Supplier

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on the supplier’s home page
Click on the “My workspace” menu
Click on the “Catalog purchase” menu

GET READY: To attach documentation evidence the package using the system, perform the
steps discussed as follows;

45
 1. Click on the “Registered” tab and select the registered list you want to attach the
document
2. Click on the “Documentation evidence” menu and you will land on a form as shown in
the figure below;
3. Click in select file button and attach the file

Figure 46: documentation evidence

4. Click on the “Save” button

DELETE DOCUMENTARY EVIDENCE

ACCESS ROLE: Supplier

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on the supplier’s home page
Click on the “My workspace” menu
Click on the “Catalog purchase” menu

GET READY: To delete document evidence using the system, perform the steps discussed as
follows;
1. Click on the “Registered” tab and select the registered list you want to attach a
document
2. Click on one of the lists you want to delete
3. Click on the “Delete” icon as shown in the above figure 46 and a confirmation message
appears

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 4. Click on the “Yes” button to confirm

SOLICITATION QUOTATION FOR ITEM BASED

ACCESS ROLE: Supplier

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on the supplier’s home page
Click on the “My workspace” menu
Click on the “Catalog purchase” menu

GET READY: To submit Quotation using the system, perform the steps discussed as follows;
1. Click on the “Registered” tab and select the registered list you want to submit
2. Click on the “Quotation” menu
3. Check-in check box you want to save and you will land on a form as shown in the figure
below;

Figure 47: submit Quotation page

4. Click on the “Save” button and you will land on a page as shown the figure below;

47
 Figure 48: Quotation submission page

5. Click on the “Add” button if you want to add an item

UPDATE SOLICITATION QUOTATION

ACCESS ROLE: Supplier

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on the supplier’s home page
Click on the “My workspace” menu
Click on the “Catalog purchase” menu

GET READY: To update Quotation using the system, perform the steps discussed as follows;
1. Click on the “Registered” tab and select the registered list you want to update the
quotation
2. Click on the “Quotation” menu
3. Click on the “Edit” icon as shown in the above figure 48 and make changes to the detail
fields
4. Click on the “Update” button

DELETE SOLICITATION QUOTATION

ACCESS ROLE: Supplier

NAVIGATION: Land on the login page of the system

48
 Enter a valid username and password
Click on the “Login” button and you will land on the supplier’s home page
Click on the “My workspace” menu
Click on the “Catalog purchase” menu

GET READY: To delete Quotation using the system, perform the steps discussed as follows;
1. Click on the “Registered” tab and select the registered list you want to delete
2. Click on the “Quotation” menu
3. Click on one of the lists to be deleted
4. Click on the “Delete” icon as shown in the above figure 48 and a confirmation message
appears
5. Click on the Yes button to confirm

SUBMIT SOLICITATION QUOTATION

ACCESS ROLE: Supplier

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on the supplier’s home page
Click on the “My workspace” menu
Click on the “Catalog purchase” menu

GET READY: To submit Quotation using the system, perform the steps discussed as follows;
1. Click on the “Registered” tab and select the registered list you want to submit
2. Click on the “Quotation” menu
3. Click on the” +” icon and enter offer specification
4. Click on the “Save” button as shown in the above figure 48
5. Click on the “Submit” button as shown in the above figure 48

RESUBMIT SOLICITATION QUOTATION

ACCESS ROLE: Supplier

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on the supplier’s home page
Click on the “My workspace” menu

49
 Click on the “Catalog purchase” menu

GET READY: To Resubmit Quotation using the system, perform the steps discussed as follows;
1. Click on the “Registered” tab and select the registered list you want to resubmit
2. Click on the “Quotation” menu you will land on a page as shown in the figure below;

Figure 49: Resubmit page

3. Click on the “Resubmit” button

SUBMIT SOLICITATION QUOTATION FOR LOT BASED

ACCESS ROLE: Supplier

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on the supplier’s home page
Click on the “My workspace” menu
Click on the “Catalog purchase” menu

GET READY: To submit Quotation using the system, perform the steps discussed as follows;
1. Click on the “Registered” tab and select the registered list you want to submit
2. Click on the “Quotation” menu you will land on the page as shown in the figure below;

50
 Figure 50: lot-based page

3. Click on the “Submit” button

EXPLORER EVALUATION

This feature of the purchasing module allows evaluate the submitted supplier and send it to
awarding. Activities in this feature include submit to evaluation and save, update, compile, complete
by technical individual qualification assessment and team assessment technical qualification and also
technical responsiveness individual assessment and team assessment technical responsiveness.

These activities can only be done on the system when the user has access roles to do so. The table
below shows the activities along with the access roles as follows;

Table 3: Evaluation activity table

Activity Access Role

Submit to evaluation Senior procurement officer

Technical Qualification individual Assessment

Update Technical Qualification Individual Assessment

Compile Technical Qualification Individual Assessment Technical Expert

Complete Technical Qualification Individual Assessment

Team assessment Technical Qualification

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 Update Team assessment Technical Qualification Technical Expert/team leader/

Compile Team assessment Technical Qualification

Complete Team assessment Technical Qualification

Technical Responsiveness Individual Assessment Technical Expert

Update Technical Responsiveness Individual Assessment

Compile Technical Responsiveness Individual Assessment

Complete Technical Responsiveness

Individual Assessment

Team Assessment Technical Responsiveness

Update Team Assessment Technical Responsiveness

Compile team assessment technical responsiveness

Complete team assessment technical responsiveness Technical Expert/team leader/

Evaluate Financial Evaluation Assessment

Complete Financial Evaluation Assessment

And how to perform the above-listed activities is discussed as follows;

SUBMIT TO EVALUATION

ACCESS ROLE: Senior Procurement Officer

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on the Senior Procurement Officer
home page
Click on the “Submitted bidder” Menu
GET READY: To Submit supplier using the system, perform the steps discussed as follows;
1. Click on the arrow from the right side of submitted supplier list you want to submit
2. Click on the “Submit to evaluation” button as shown in the figure below;

52
 Figure 51: Submission page

TECHNICAL QUALIFICATION INDIVIDUAL ASSESSMENT

ACCESS ROLE: Technical Expert

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on the Technical Expert home page
Click on the “Evaluation” Menu
GET READY: To evaluate Technical Qualification individual Assessment using the system,
perform the steps discussed as follows;
1. Click on the arrow from the right side of the list you want to evaluate
2. Click on the arrow from the right side of the supplier to be evaluate
3. Click on each requirement from the list of requirements

53
 Figure 52: compile page

4. Click in the name of the documentary evidence submitted

5. Click in the “Assessment” box & Select one from the options
6. Enter Remark
7. Click on the “Save” button

UPDATE TECHNICAL QUALIFICATION INDIVIDUAL ASSESSMENT

ACCESS ROLE: Technical Expert

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on the Technical Expert home page
Click on the “Evaluation” Menu
GET READY: To update Technical Qualification individual Assessment using the system, perform
the steps discussed as follows;
1. Click on the arrow from the right side you want to evaluate
2. Click on the arrow from the right side of the supplier you want to update
3. Click on each requirement from the list of requirements
4. Make changes to the assessment
5. Click on the “Update” button

COMPILE TECHNICAL QUALIFICATION INDIVIDUAL ASSESSMENT

54
ACCESS ROLE: Technical Expert
NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on the Technical Expert home page
Click on the “Evaluation” Menu
GET READY: To compile Technical Qualification individual Assessment using the system, perform
the steps discussed as follows;
1. Click on the arrow from the right side you want to evaluate
2. Click on the arrow from the right side of the supplier you want to compile
3. Click on each requirement from the list of requirements
4. Click on the “Compile” button as shown in the above figure 52

COMPLETE TECHNICAL QUALIFICATION INDIVIDUAL ASSESSMENT

ACCESS ROLE: Technical Expert

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on the Technical Expert home page
Click on the “Evaluation” Menu
GET READY: To Complete Technical Qualification Individual Assessment using the system,
perform the steps discussed as follows;
1. Click on the arrow from the right side of the list you want to evaluate you will land on a
page as shown in figure below;

Figure 53: Complete page

55
 2. Click on the “Complete” button, after compiling each supplier
TEAM ASSESSMENT OF TECHNICAL QUALIFICATION

ACCESS ROLE: Technical Expert/team leader/

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on Technical Expert/team leader/
home page
Click on the “Evaluation” Menu
GET READY: To evaluate Team assessment of Technical Qualification Evaluation using the
system, perform the steps discussed as follows;
1. Click on the arrow from the right side of the list you want to evaluate team assessment
qualification
2. Click on the arrow from the right side of the supplier list
3. Click on each requirement from the list of requirements you land on the page the figure
as shown below;

Figure 54: evaluate Team assessment of Technical Qualification

4. Click in the name of the documentary evidence submitted and preview

5. Click in the “Assessment” box & Select one from the options
6. Enter Remark

56
 7. Click on the “Save” button
COMMENT TEAM ASSESSMENT OF TECHNICAL QUALIFICATION

ACCESS ROLE: Technical Expert/team leader/

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on Technical Expert/team leader/
home page
Click on the “Evaluation” Menu
GET READY: To update Team assessment of Technical Qualification Evaluation using the
system, perform the steps discussed as follows;
1. Click on the arrow from the right side of you want to evaluate team assessment
qualification
2. Click on the arrow from the right side of the supplier
3. Click on each requirement from the list of requirements
4. Click on the “Comment” icon as shown in the above figure 54 you will land on a form as
shown below

Figure 55: comment form

5. and enter a comment

6. Click on the “Save” button or if not want to click on the cancel button
UPDATE TEAM ASSESSMENT OF TECHNICAL QUALIFICATION

ACCESS ROLE: Technical Expert/team leader/

57
NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on Technical Expert/team leader/
home page
Click on the “Evaluation” Menu
GET READY: To update Team assessment of Technical Qualification Evaluation using the system,
perform the steps discussed as follows;
1. Click on the arrow from the right side you want to evaluate team assessment
qualification
2. Click on the arrow from the right side of the supplier you want to update
3. Click on each requirement from the list of requirements
4. Make changes to the assessment
5. Click on the “Update” button
COMPILE TEAM ASSESSMENT OF TECHNICAL QUALIFICATION

ACCESS ROLE: Technical Expert/team leader/

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on Technical Expert/team leader/
home page
Click on the “Evaluation” Menu
GET READY: To compile Team assessment of Technical Qualification Evaluation using the
system, perform the steps discussed as follows;
1. Click on the arrow from the right side you want to evaluate team assessment
qualification
2. Click on the arrow from the right side of the supplier list you want to compile
3. Click on each requirement from the list of requirements
4. Click on the “Compile” button as shown in the above figure 54
COMPLETE TEAM ASSESSMENT OF TECHNICAL QUALIFICATION

ACCESS ROLE: Technical Expert/team leader/

NAVIGATION: Land on the login page of the system
Enter a valid username and password

58
 Click on the “Login” button and you will land on Technical Expert/team leader/
home page
Click on the “Evaluation” Menu
GET READY: To Complete Team assessment of Technical Qualification Evaluation using the
system, perform the steps discussed as follows;
1. Click on the arrow from the right side you want to evaluate team assessment
qualification you will land on a page as shown in the figure below;

Figure 56: Complete evaluation page

2. Click on the “Complete” button After compiling each supplier

TECHNICAL RESPONSIVENESS INDIVIDUAL ASSESSMENT

ACCESS ROLE: Technical Expert

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on the Technical Expert home page
Click on the “Evaluation” Menu
GET READY: To evaluate Technical Responsiveness Individual Assessment using the system,
perform the steps discussed as follows;
1. Click on the arrow from the right side you want to evaluate team individual assessment
2. Click on the arrow from the right side of the supplier you want to evaluate
3. Click on each requirement from the list of requirements

4. Click on the “view” icon from the left side on the requirements list

5. Click in the “Assessment” box & Select one from the options

59
 6. Enter Remark, you will land on a page in the figure as shown below;

Figure 57: Compile form

7. Click on the “Save” button

UPDATE TECHNICAL RESPONSIVENESS INDIVIDUAL ASSESSMENT

ACCESS ROLE: Technical Expert

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on the Technical Expert home page
Click on the “Evaluation” Menu
GET READY: To update Technical Responsiveness Individual Assessment using the system,
perform the steps discussed as follows;
1. Click on the arrow from the right side you want to evaluate team assessment
responsiveness
2. Click on the arrow from the right side of the supplier
3. Click on each requirement from the list of requirements
4. Click on the “view” icon from the left side on the requirements lists

5. Click on the “Update” button, if there is an update on the assessment

60
 COMPILE TECHNICAL RESPONSIVENESS INDIVIDUAL ASSESSMENT

ACCESS ROLE: Technical Expert

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on the Technical Expert home page
Click on the “Evaluation” Menu
GET READY: To compile Technical Responsiveness Individual Assessment using the system,
perform the steps discussed as follows;
1. Click on the arrow from the right side you want to evaluate team assessment
responsiveness
2. Click on the arrow from the right side of the supplier you want to compile
3. Click on each requirement from the list of requirements
4. Click on the “view” icon from the left side on the requirements list

5. Click on the “Compile” button as shown in the above figure 57

COMPLETE TECHNICAL RESPONSIVENESS INDIVIDUAL ASSESSMENT

ACCESS ROLE: Technical Expert

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on the Technical Expert home page
Click on “Evaluation” Menu
GET READY: To Complete Technical Responsiveness Individual Assessment using the system,
perform the steps discussed as follows;
1. Click on the arrow from the right side you want to evaluate team assessment
responsiveness
2. Click on the “Complete” button as shown in the above figure 57 After compiling each
supplier
TEAM ASSESSMENT OF TECHNICAL RESPONSIVENESS EVALUATION
ACCESS ROLE: Technical Expert/team leader/
NAVIGATION: Land on the login page of the system
Enter a valid username and password

61
 Click on the “Login” button and you will land on Technical Expert/team leader/
home page
Click on the “Evaluation” Menu
GET READY: To evaluate Team assessment of Technical Responsiveness Evaluation using the
system, perform the steps discussed as follows;
1. Click on the arrow from the right side you want to evaluate team assessment
responsiveness
2. Click on the arrow from the right side of the supplier you want to evaluate
3. Click on each requirement from the list of requirements

4. Click on the “view” icon from the left side on the requirements list

5. Click in the “Assessment” box & Select one from the options
6. Enter Remark, as shown in the figure below;

Figure 58: Complete Team assessment of Technical Responsiveness

7. Click on the “Save” button

UPDATE TEAM ASSESSMENT OF TECHNICAL RESPONSIVENESS EVALUATION

ACCESS ROLE: Technical Expert/team leader/

NAVIGATION: Land on the login page of the system
Enter a valid username and password

62
 Click on the “Login” button and you will land on Technical Expert/team leader/
home page
Click on the “Evaluation” Menu
GET READY: To update Team assessment of Technical Responsiveness Evaluation using the
system, perform the steps discussed as follows;
1. Click on the arrow from the right side you want to evaluate team assessment
responsiveness
2. Click on the arrow from the right side of the supplier you want to update
3. Click on each requirement from the list of requirements
4. Click on the “view” icon from the left side on the requirements list

5. Click on the “Update” button, if there is an update on the assessment

COMPILE TEAM ASSESSMENT OF TECHNICAL RESPONSIVENESS EVALUATION

ACCESS ROLE: Technical Expert/team leader/

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on Technical Expert/team leader/
home page
Click on the “Evaluation” Menu
GET READY: To compile Team assessment of Technical Responsiveness Evaluation using the
system, perform the steps discussed as follows;
1. Click on the arrow from the right side you want to evaluate team assessment
responsiveness
2. Click on the arrow from the right side of the supplier you want to compile
3. Click on each requirement from the list of requirements
4. Click on the “Compile” button as shown in the above figure 58
COMPLETE TEAM ASSESSMENT OF TECHNICAL RESPONSIVENESS EVALUATION

ACCESS ROLE: Technical Expert/team leader/

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on Technical Expert/team leader/
home page

63
 Click on the “Evaluation” Menu
GET READY: To complete Team assessment of Technical Responsiveness Evaluation using the
system, perform the steps discussed as follows;
1. Click on the arrow from the right side you want to evaluate team assessment
responsiveness
2. Click on the “Complete” button After compiling each supplier as shown in the figure
below;

Figure 59: Complete Technical responsiveness page

EVALUATE FINANCIAL EVALUATION ASSESSMENT

ACCESS ROLE: Technical Expert/team leader/
NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on Technical Expert/team leader/
home page
Click on the “Evaluation” Menu
GET READY: To evaluate Financial Evaluation Assessment using the system, perform the steps
discussed as follows;
1. Click on the arrow from the right side to evaluate Financial Evaluation Assessment
2. Click on the arrow from the right side of the supplier list you want to evaluate
3. Click on each requirement from the list of requirements
4. Click on the “Evaluate” button
COMPLETE FINANCIAL EVALUATION ASSESSMENT
ACCESS ROLE: Technical Expert/team leader/

64
 NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on Technical Expert/team leader/
home page
Click on the “Evaluation” Menu
GET READY: To complete Financial Evaluation Assessment using the system, perform the steps
discussed as follows;
1. Click on the arrow from the right side of Financial Evaluation Assessment
2. Click on the arrow from the right side of the supplier list you want to complete
3. Click on each requirement from the list of requirements
4. Click on the “Complete” button

1.1.3. AWARDING

EXPLORER AWARDING

This feature of the purchasing module allows the procuring entity to select and notify the supplier to
be awarded for a purchase and for the supplier to accept or reject the offer. Activities in this feature
include awarding suppliers, accept awards, and reject awarding.

These activities can only be done by the user with appropriate access roles. The table below shows
the activities along with the access roles as follows;

Table 4: Awarding Activity table

Activity Access Role

Awarding Supplier Technical Expert/team leader/

Accept Awarding Supplier

Reject Awarding

AWARDING SUPPLIER
ACCESS ROLE: Technical Expert/team leader/
NAVIGATION: Land on the login page of the system

65
 Enter a valid username and password
Click on the “Login” button and you will land on Technical Expert/team leader/
home page
Click on the “Awarding” Menu
GET READY: To award supplier using the system, perform the steps discussed as follows;
1. Click on the arrow from the right side of the quotation you want to award
2. Click on the “Award” button under each supplier you will land on a page the figure as
shown below;

Figure 60: Awarding page

3. Click on the “Yes” button to award the supplier

4. Click on the “No” button to cancel
ACCEPT AWARDING

ACCESS ROLE: Supplier

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on the supplier’s home page
Click on the “My workspace” menu
Click on the “Catalog purchase” menu

GET READY: To accept awarding Quotation using the system, perform the steps discussed as
follows;
1. Click on the “Registered” tab and select the registered list you want to award

66
 2. Click on the “Awarding notice” menu and you will land on a page as shown in the figure
below;

Figure 61: Award notice page

3. Click on the “Accept Award” Award button

REJECT AWARDING

ACCESS ROLE: Supplier

NAVIGATION: Land on the login page of the system
Enter a valid username and password
Click on the “Login” button and you will land on the supplier’s home page
Click on the “My workspace” menu
Click on the “Catalog purchase” menu

GET READY: To reject awarding Quotation using the system, perform the steps discussed as
follows;
1. Click on the “Registered” tab and select the registered list you want to award
2. Click on the “Awarding notice” menu
3. Click on the “Reject” Award button as shown in the above figure 61

67