QUESTIONS

1. What are the different authorization_status can a requisition have?

2. Can an approved requisition be viewed in the Requisition form?
3. Can an approved requisition be revised?
4. Why is there no list of values for items in the requisition form after they have been
defined in the item master?
5. Is the Supplier item field a validated field?
6 How can you have specific Requestor defaulted on Requisition form ?
7 Can I change the item number in requisition lines after saving the record?
8. What all control actions I can perform on a requisition through Document Control
Window?
9. What is the authorization_status of a requisition after Finally closing it?
10. Can I cancel or finally close any requisition from Document Control Window?
11. What happens if the requisition cancelled of finally closed through Document Control
Window and encumbrance is on?
12. How can I confirm that my requisition has sufficient funds?
13. How can I find out, which all requisition lines have went into purchase order.
14. What does the status Pre-Approved mean, and how does a document reach this
status?
15. When you try to 'Save' a requisition, the following message appears:
PO_ALL_POSTING_NA
16. While forwarding requisition for approval, error APP-14056: User exit po
find_forward returned error.
17. Unable to enter Project information on the Distribution line of a Requisition.
18. When a requisition is autocreated to a purchase order, supplier information is not
populated in the purchase order header.
19. The system does not allow you to change the Price and / or quantity of an approved
Requisition line before AutoCreating a Purchase Order.
20. Cannot find a Document in the Notifications form which has been forwarded by an
intermediate Approver.
21. Cannot find cancel requisition option in requisition summary form.
22. You are allowed to update 'Destination Type' from 'Inventory' to 'Expense' in the
requisition form.
23. Clicking on the LOV to select an employee to forward the document gives error:
FRM-41830: List Of Values contains no entries
24. The requisition can be saved without the need-by date field being populated.
25. In the Enter Purchase Order form and in the Enter Requisitions form, the List of
Values in the Items field is not retrieving some of the items
26. The items with destination type as Inventory have the destination type as Expense
defaulting in the Enter Requisitions form.

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QUESTIONS & ANSWERS

1. What are the different authorization_status can a requisition have

Approved, Cancelled, In Process, Incomplete, Pre-Approved, Rejected, or Returned.

2. Can an approved requisition be viewed in the Requisition form?

No, an approved requisition cannot be viewed in the Requisition form. Approved or In

Process requisitions can only be viewed in the Requisition Summary form. Only
Requisitions, which have Incomplete, Returned, and Rejected status, can be viewed from
Enter Requisition form.

3. Can an approved requisition be revised?

No, an approved requisition cannot be revised

4. Why is there no list of values for items in the requisition form after they
have been defined in the item master?

The list of values should be available. Please review Supplier-Purchasing information for
the Financial Options to ensure the correct organization has been selected for the
Inventory Org. Setup-> Organizations->Financial Options->Supplier-Purchasing

5. Is the Supplier item field a validated field?

No, the supplier item field is not a validated field. It is for reference only.
6 How can you have specific Requestor defaulted on Requisition form ?

In order to have a specific requestor default onto the requisitions form, the user will
have to set the following in the user will have to set the following in the user's requisition
preferences.
Navigation: /Purchasing ->Requisitions -> Requisitions
Go to special ->preferences
Click in the requestor field
Choose a requestor from the list of values
Click the 'apply' button , a message ' new preferences now in effect.'
Close the requisitions form
Re-open the requisitions form
Click in the lines region, the requestor from requisition preferences should appear in the
requestor field. The requisition preferences are only valid while working on it , user
needs to re enter requisition preferences each time he starts the applications.

7 Can I change the item number in requisition lines after saving the record?

User is not allowed to change the item number of a saved record in Oracle Purchasing's
Requisition Form. If user finds that the item entered by him in a saved record is wrong
then he has to delete that record and enter a new record for the required item. User is
allowed to change the Type, Description, UOM, Quantity, Price, Need by date in a
saved record in the Enter Requisition form. Also he can change the item category if
item number of the saved record in the Enter Requisition Form is NULL.

8. What all control actions I can perform on a requisition through

Document control window?

Cancel and Finally close

9. What is the authorization_status of a requisition after Finally closing it?

When we finally close the requisition from Requisition Summary form the
authorization_status of the requisition does not change. Instead it's closed_code
becomes 'FINALLY CLOSED'.

10. Can I cancel or finally close any requisition from Document Control
Window?

No. Purchasing lets you cancel or final close a requisition or requisition line before
your manager approves it or before a buyer places
it on a purchase order.
No control actions can be performed on an Incomplete requisition. You cannot Finally
close a 'Pre-Approved' Requistion.

11. What happens if the requisition cancelled of finally closed through

 Document Control Window and encumbrance is on?

If you are using encumbrance or budgetary control, Purchasing automatically creates

negative debit encumbrance entries for the cancelled requisitions. When you final close
a purchase order, Purchasing creates credit entries which reverse the encumbrances.

12. How can I confirm that my requisition has sufficient funds?

Go to (M)Special->Check for funds.

13. How can I find out, which all requisition lines have went into
purchase order.

In Requisition Summary form (M)Special-> View Purchase Order. In the 'Special'

Menu itself you can see the option 'View Sales Order'.

14. What does the status Pre-Approved mean, and how does a document reach
this status?

The status of Pre-Approved is the outcome of a person forwarding a document for

approval even though the forwarding person has the necessary authority to
approve it. The document may have been forwarded by mistake or for business reasons.
It is not possible to perform a rceipt against a document with a
status of Pre-Approved.

15. When you try to 'Save' a requisition, the following message appears:

PO_ALL_POSTING_NA

This happens when you do not have a valid code combination for the accounts defaulting
on the distribution account. Ensure that the account has a valid
code combination.

16. While forwarding requisition for approval, error APP-14056: User exit po
find_forward returned error.

There is no Forward Method specified in the setup. The FIND_FORWARD function

cannot find any rules to determine the forward to person.

Navigate to the Document Types Form (POXSTDDT) in Purchasing Responsibility.

Setup -> Purchasing -> Document Types.
Select the document type of Requisition (Internal or Purchase) and make sure
that the field 'Forward Method' is not blank. If it is blank, set it to either
Hierarchy or Direct, then save.
17. Unable to enter Project information on the Distribution line of a Requisition.

You cannot enter project information for inventory destinations (unless you have Project
Mfg installed).
Setting Destination Type = Expense will resolve the problem. You will then be able to
enter information in the remaining Project related fields.

18. When a requisition is autocreated to a purchase order, supplier information is not

populated in the purchase order header.

This happens when a requisition number is entered in the Find Requisition Lines
window and document is autocreated. But if you enter the requisition number and
supplier details in the Find Requisition Lines window and autocreated the document to
purchase order. The purchase order now contains supplier details in the purchase order
header.

Supplier information at the requisition level is actually a suggested Supplier, and the
buyer has an option to decide which supplier to pick on the PO header. Also, if you try to
Autocreate multiple requisitions with different Suppliers Autocreate would not know
which supplier to use. Hence the vendor information cannot be defaulted. This is the
standard functionality of Oracle Applications.

Workarounds -

1 - Enter the suggested supplier on the 'Find Requisition Lines' Search Criteria window
and this is populated on PO header when autocreated.

2 - Enter the supplier information in the 'Select Purchase Order' zone.

19. The system does not allow you to change the Price and / or quantity of an approved
Requisition line before AutoCreating a Purchase Order.

When you are using Encumbrance Accounting, by enabling the Budgetary Control flag
for a set of books, the system automatically creates encumbrances from Requisitions,
Purchase Orders and other transactions originating from modules such as Purchasing &
Payables.

In this case, the funds are checked at the Requisition Level. You cannot change the Price
and Quantity once the requisition has been approved. This is the Standard functionality of
Oracle Applications.

After Autocreating a Purchase Order, you can change the quantity and price.
20. Cannot find a Document in the Notifications form which has been forwarded by an
intermediate Approver.

Several things with Oracle Workflow can cause documents to be stuck 'in process',
however, this particular issue deals with duplicate data in your HR system.

Using your SysAdmin responsibility, navigate to Security-->User-->Define and perform

a query on the Person field using the employee name of the approver you are trying to
forward the document to.

This should return a record for only 1 user. If the employee is assigned to more than 1
user name, Workflow will not know who to deliver the notification to and
the document will hang with a status of 'in process'.

21. Cannot find cancel requisition option in requisition summary form.

Please check for the sql script poxdocon.sql. This can be found under the
following directory:

$PO_TOP/admin/import/poxdocon.sql

You then have to run the script by logging on to SQL*PLUS as APPS/(PASSWORD).

The control options will be created once you run the above script and you can then view
all the Control Options under 'Special' in the Requisition Summary form after you log on
to Applications once again.

22. You are allowed to update 'Destination Type' from 'Inventory' to 'Expense' in the
requisition form.

If you setup destination type as "Inventory" in the item setup and in the Requisitions
form if you change the destination type to "Expense", then this will override the
destination type setup in item setup. The Destination type will carry over from the
Requisition into the Purchase Order when autocreating.

23. Clicking on the LOV to select an employee to forward the document gives error:
FRM-41830: List Of Values contains no entries

You need to run the following sql:

SQL> select can_preparer_approve_flag, default_approval_path_id

from po_document_types_all
where document_type_code = 'REQUISTION';
If the results return a NULL value for can_preparer_approve_flag then you need to
perform the following :

Path : /Purchasing -> Setup -> Purchasing Document Types

In the document window type window use Requisition in the type field. Enable "Owner
Can Approve" check box save it disable it save it and enable
it. This is to set the flag accordingly. Now save the record. Now when you enter a
requisition and forward the requisition for approval you can have LOV in the forward
field.

24. The requisition can be saved without the need-by date field being populated.

Line items that are put on requisitions must be planned. It is necessary that the items are
planned in order for the need-by date to be enforced.
[Step-by-step solution:]
GUI - Query the item in the Item Master
- Choose the General Planning sub-region
- Make the item planned

Char - Navigate - Items - Update

- Query up item
- In Item Details region choose select
- Make the item planned
25. In the Enter Purchase Order form and in the Enter Requisitions form, the List of
Values in the Items field is not retrieving some of the items

In the Enter Purchase Order form and the Enter Requisitions forms, the List of Values
(LOV) in the Items field is not based on what organization your
purchasing responsibility is pointing to. Instead, it is based on the Inventory
Organization entered in the Financial Options form underSupplier - Purchasing.

In the Enter Purchase Order form and the Enter Requisitions forms, the List of Values
(LOV) in the Items field is not based on what organization your purchasing
responsibility is pointing to. Instead, it is based on the Inventory Organization entered in
the Financial Options form under Supplier - Purchasing.

Changing the Inventory Organization defined in the Financial Options to the Item Master
organizations will permit you to select those items.

26. The items with destination type as Inventory have the destination
type as Expense defaulting in the Enter Requisistions form.

The defaults do not come in for a requisition, if the inv_organization_id column is blank
in HR_LOCATIONS table and does not get populated. The inv_organization_id is
linked to location and this in turn is linked to employee and which explains why when
you enter the item in requisition form the organization and Ship-To Location field were
not get populated and therefore the destination type was not coming as inventory. You
have to populate inv_organization_id in HR_locations table which will resolve the
problem.