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MATERIALS MANAGEMENT
CONFIGURATION DOCUMENT
This document will help fresh consultants and help them to realize the MM module
configuration steps and simplify it.
Table of Contents
General Setting...................................................................................................................... 6
Set Countries........................................................................................................................... 6
Currencies............................................................................................................................... 7
Units of Measurement.............................................................................................................8
Organisation Structure............................................................................................................. 9
Definition of MM Organizational Elements..............................................................................9
Plants...................................................................................................................................... 9
Purchasing Organisation.......................................................................................................12
Storage Locations.................................................................................................................. 13
Assigning Plants To Company Code.....................................................................................14
Assign Purchasing Organization To Company Code.............................................................15
Assign Purchasing Organization to Plant...............................................................................16
Assign Purchasing Organization to Reference Pur. Org........................................................16
Master Data.......................................................................................................................... 17
Material Master...................................................................................................................... 17
Make Global Setting.............................................................................................................. 17
Maintained Company Code For Material Management..........................................................17
Define Attributes of Material Types........................................................................................18
Assign Material Types to Special Created Transaction........................................................20
Number Ranges to Material Type..........................................................................................21
Define Material Groups.......................................................................................................... 23
Material Management Step by Step Configuration
GENERAL SETTING
SET COUNTRIES
Remove Postal Code Req. Entry, P.O. box Code Req. Entry Checking from Following
Countries
AE, AU, CA, CH, CN, DE, ES, FI, FR, GB, HK, IE, IT, JP, MY, NL, PH, RO, RU, SE, SG, US, ZA
Material Management Step by Step Configuration
CURRENCIES
IMG Path: General Settings Currencies Define Translation ratio for Currency
Translation
Remove "EURX" from field Alt Ref. Against ex rate = 'M' from = 'INR' to = 'EUR' if any
Material Management Step by Step Configuration
UNITS OF MEASUREMENT
BAG Bag
SET Set
Truck
TRP Load
ST Items
ROL Roll
RM Ream
NO Nos
Material Management Step by Step Configuration
ORGANISATION STRUCTURE
PLANTS
The plant is assigned to a single company code. A company code can have several
plants.
Several storage locations in which material stocks are managed can belong to a
plant.
A plant can have several shipping points. A shipping point can be assigned to several
plants.
A plant has its own material master data. You can maintain data at plant level for the
following views on a material master record in particular: MRP, Purchasing, Storage,
Work scheduling, Production resources/tools, Forecasting, Quality management,
Sales, Costing.
material valuation
If the valuation level is the plant, the material stocks are valuated at plant level. If
the valuation level is the plant, you can define the material prices for each plant.
Each plant can have its own account determination.
inventory management
Material Management Step by Step Configuration
MRP
Material requirements are planned for each plant. Each plant has its own MRP data.
Analyses for materials planning can be made across plants.
production
costing
PURCHASING ORGANISATION
STORAGE LOCATIONS
A storage location is the place where stock is physically kept within a plant.
Material Management Step by Step Configuration
MASTER DATA
MATERIAL MASTER
IMG Path: Logistics - General Material Master Basic Settings Material Types
Assign Material types to Special Created Transaction
Material Management Step by Step Configuration
IMG Path: Logistics - General Material Master Basic Settings Material Types
Define Number Ranges for Each Material Types
000000000000110000 000000000000119999 X
000000001000000000 000000009999999999 X
Group: ABC-SCRAP
ZSCR ABC-Scrap
Material Management Step by Step Configuration
000000000100000000 000000000199999999 X
000000000000130000 000000000000139999 X
000000000000900000 000000000000909999 X
000000000001000000 000000000001099999
000000000000120000 000000000000129999 X
000000010000000000 000000019999999999 X
Material Management Step by Step Configuration
IMG Path: Logistics - General Material Master Settings for Key Fields Define
Material Groups
100 Explosives
110 Drill Bits/Rods/Acc.
120 Grinding Media
130 Chemicals
140 Oil & Lubricants
150 Consumable Stores
160 Consumable Own Mfd
170 Packing Materials
180 Equip. Spares
190 Steel - Construction
200 Cement-Construction
210 Cement not for Const
220 Construction-Other
230 Coke
240 Electrical Goods
250 Miscellaneous
510 ORE - RM
511 CONCENTRATE-RM
550 WASTE-PW
801 ZINC - FG
802 LEAD - FG
803 SILVER - FG
804 CADMIUM - FG
805 COPPER CATHODE - FG
806 SULPURIC ACID - FG
Material Management Step by Step Configuration
Material Management Step by Step Configuration
IMG Path: Financial Accounting Financial Accounting Global Settings Tax on Sales
/ Purchases Basic Settings Define Tax Jurisdictions
IMG Path: Financial Accounting Financial Accounting Global Settings Tax on Sales
/ Purchases Basic Settings Specify Structure for Tax Jurisdictions
VENDOR MASTER
IMG Path: Financial Accounting Accounts Receivable & Accounts Payable Vendor
Accounts Master Data Preparations for Creating Vendor Master Data
Define Account Groups with Screen Layout (Vendors)
GROUP NAME
ABC-Service Vendor
ZCON Contractor
ZE01 ABC-Employees
ZH01 ABC-Vendors ( Expenses)
ABC-Overseas Vendor
ZIMP (Supplier)
ABC-Domestic Vendor
ZIND (Supplier)
ZPLT ABC-Plants
ZTRP ABC-Transporters
Material Management Step by Step Configuration
IMG Path: Financial Accounting Accounts Receivable & Accounts Payable Vendor
Accounts Master Data Preparations for Creating Vendor Master Data
Create Number Ranges for Vendor Group
IMG Path: Financial Accounting Accounts Receivable & Accounts Payable Vendor
Accounts Master Data Preparations for Creating Vendor Master Data
Assign Number Ranges to Vendor Account Group
ZE01 ABC-Employees Z1
ZH01 ABC-Vendors ( Expenses) Z5
ZIMP ABC-Overseas Vendor (Supplier) Z2
ZIND ABC-omestic Vendor (Supplier) Z1
ZPLT ABC- Plants Z4
ZTRP ABC-Transporters Z6
Material Management Step by Step Configuration
PARTNER DETERMINATION
PAYMEN
T
TERMS DESCRIPTION
Z000 Due within 30 Days
Z001 Within 7 days Due net
Payable in two instalments (0001 and
Z002 Z001)
Z004 Advance payment
Z005 90% within 30 days/bal in 90 days
Z006 Due within 90 Days
Z008 Due within 60 Days
Material Management Step by Step Configuration
Material Management Step by Step Configuration
IMG Path: Material Management Purchasing Vendor Master Check Inco terms
Inco
T Description Cty
CFR Costs and freight X
CIF Costs, insurance & freight X
Carriage and insurance paid
CIP to X
CPT Carriage paid to X
DAF Delivered at frontier X
DDP Delivered Duty Paid X
DDU Delivered Duty Unpaid X
Delivered ex quay (duty
DEQ paid) X
DES Delivered ex ship X
ESM Ex-Smelter- HZL X
ESP Ex-Stock Point- ABC X
EXW Ex Works X
FAS Free Alongside Ship X
FCA Free Carrier X
FH Free house
FOB Free on board X
FOR Free on Road X
UN Not Free
Material Management Step by Step Configuration
PUR.GRP DESCRIPTION
A00 PURCHASE - RAM
A01 STORES - RAM
A10 MILL ELECTRI - RAM
A11 MILL INSTRU - RAM
A12 MILL MECHAN - RAM
A13 MILL ORE DRESS-RAM
A14 ENVIRONMENT - RAM
A20 MINING - RAM
A21 SURVEY - RAM
A22 VOCATI TRAIN - RAM
A23 MECH. - HVSC - RAM
A30 TECHNICAL SRV-RAM
A31 INFORMTECHNO - RAM
A32 INDUSTL ENGG - RAM
A40 CIVIL - RAM
A41 CENT WORKSHOP-RAM
A42 ELECTR GEN - RAM
A43 INSTRUME GEN - RAM
A44 DG SET - RAM
A45 LIGHT VEHICLE GARA
A50 PROCESS LAB - RAM
A51 KAYAR - RAM
A52 GEOLOGY - RAM
A60 PERS & ADMIN - RAM
Material Management Step by Step Configuration
BATCH MANAGEMENT
IMG Path: Logistic General Batch Management Specify Batch Level & Status
Management
Material Management Step by Step Configuration
MATERIAL MANAGEMENT
IMG Path: Material Management General Setting for Material Management Set
Material Block for Goods Movements
When material master data is read for the first time during a goods movement, this
indicator specifies that tables MARC (plant data) and MBEW (accounting data) are locked
exclusively until the goods movement has been fully posted.
Another user cannot maintain the material during this time. This ensures that the goods
movement is valuated correctly and that the stock quantities and values are updated
correctly. The disadvantage is the long period of time for which the lock is set (from the time
the material master data is first read when the goods movement is entered through to
completion of the update posting).
Material Management Step by Step Configuration
PURCHASING
IMG Path: Material Management Purchasing Define Default Values for Buyers
In this step, you can change the standard settings of certain fields and functions for each
user. You define individual default values and assign them to certain user master records.
You assign default values that you maintained in Customizing to a user by entering the key
of the default value in the user master record under the parameter ID "EVO".
INDICATOR TAB
Select “A” : Update With or without Plant for Purchase Order & Quotation.
Material Management Step by Step Configuration
RFQ/QUOTATION
Remove Tik from T-D COND against all the Document Type for Activating Purchasing Pricing
Procedure to Quotation.
Material Management Step by Step Configuration
RELEASE PROCEDURE
EDIT CHARACTERISTIC
In this step, you create characteristics for a release procedure for requests for quotations
(RFQs).
Classification characteristics are the criteria for a release Condition. If the criteria of a
release condition are satisfied, the associated release strategy is assigned to the purchasing
document (e.g. purchase order or RFQ).
In communication structure CEKKO you will find all the fields that can be used as
characteristics for a release condition (e.g. BSART for the order type and GNETW for the
total order value).
1. Create a characteristic for each field from communication structure CEKKO that is to be a
criterion for your release strategy. You have a free choice of names for the characteristic.
2. Enter the table name and the field name on the tab page Additional data (for example,
table CEKKO for field GNETW).
3.Check the data for the chosen field on the tab page Basic data.
If you want to enter several values or a value interval for a characteristic, set the multiple
values indicator in the area Value assignment.
Material Management Step by Step Configuration
Note
Value intervals can only be specified for numerical values (e.g. an interval of 10,000 to
15,000 for the value of the purchase order.
4. Check the texts for the field on the tab page Descriptions.
5. You can maintain default values for a characteristic on the tab page Values.
If you maintain values here, these values will be displayed as input help under Create
Procedure with Classification Release Strategy Classification. If you wish to use not
only the input help but also other values, you must select the Additional values indicator.
Note
You can also maintain ' ' as a default value. For example, for account assignment: ' ' for stock
material, 'k' for cost center, and 'a' for asset.
6. If you want to restrict the use of a characteristic to particular class types, specify the
relevant class types on the tab page Restrictions. For example, class type 032 for the release
strategy.
Following Characteristic Created as per HZL Requirement. Enter Required Data in Basic Data,
Additional Tab as per Requirement.
BASIC DATA
CHARACTERISTIC = Z_EKKO_POORG
DESCRIPTION = Purchasing Organization
STATUS = Released
VALUE ASSIGNMENT = Check Multiple Values
Material Management Step by Step Configuration
Material Management Step by Step Configuration
ADDITIONAL TAB
BASIC DATA
CHARACTERISTIC = Z_EKKO_DOCCATEGORY
DESCRIPTION = Purchasing document category
STATUS = Released
VALUE ASSIGNMENT = Check Multiple Values
VALUES TAB
ADDITIONAL TAB
TABEL NAME = CEKKO
FIELD NAME = BSTYP
Material Management Step by Step Configuration
BASIC DATA
CHARACTERISTIC = Z_EKKO_DOCTYPE
DESCRIPTION = Order type (Purchasing)
STATUS = Released
VALUE ASSIGNMENT = Check Multiple Values
ADDITIONAL TAB
BASIC DATA
CHARACTERISTIC = Z_EKKO_GNETW
DESCRIPTION = Total net order value
STATUS = Released
VALUE ASSIGNMENT = Check Multiple Values
VALUES
0.00 - 50000.00 INR
> 50000.00 INR
ADDITIONAL TAB
Material Management Step by Step Configuration
BASIC DATA
CHARACTERISTIC = Z_EKKO_CURR
DESCRIPTION = Currency Key
STATUS = Released
VALUE ASSIGNMENT = Check Multiple Values
ADDITIONAL TAB
TABEL NAME = CEKKO
FIELD NAME = WAERS
Material Management Step by Step Configuration
EDIT CLASSES
In this step, you create classes for a release procedure for requests for quotations (RFQs).
You use a class to group together characteristics that are to constitute a release condition
for a release strategy. In the step we assign this class to the release strategy.
ACTIVITIES
1. Create a class with the class type 032. You have a free choice of names for the new
class (e.g. REL_RFQ for the release of RFQs).
2. Assign a name for the new class on the tab page Basic data.
3. You can view an error message if different characteristics with identical values have
been assigned to a class. To be able to do so, select the Check with error message
indicator in the Same classification area.
4. If appropriate, select terms to be used as search criteria in searches for your class on
the Keywords tab page.
5. Assign your characteristics to the class via the tab page Characteristics.
Material Management Step by Step Configuration
CLASS = ZABC_REL
CLASS TYPE = 032
BASIC DATA
CHAR TAB
In this step, you set up the release procedure for Purchasing Documents. (Note that in this
context "releasing" means "approving", or giving the "green light" to a document.)
Activities
Here you define the following:
Release group
Release codes
Release indicators
Release strategy
RELEASE GROUP
Here you create the Release Codes you need for your release strategy and assign the codes
to your release group. If a release code is to be used
RELEASE CODES
Here you create the release codes you need for your release strategy and assign the codes
to your release group.
RELEASE INDICATOR
Via the following settings, you can define the release indicators you need for your release
procedure:
The Released indicator is used to specify whether messages (RFQ documents in output
format) may be transmitted for an RFQ with this indicator. The Changeability indicator
shows the effect of changes to the RFQ (a change to an RFQ may require a new release
strategy to be determined, for instance). By means of the Value change field, you can
specify that the release strategy is to be re-started if an RFQ is changed and the value of an
RFQ item thereby increases by a certain percentage (e.g. 10%). Set the Changeability
indicator to "4 - Changeable, new release in case of new strategy or value change" or "6 -
Changeable, new release in case of new strategy or value change/outputted" and enter a
percentage in the Value change field.
The following release indicators are necessary for every release procedure:
Release indicator for initial status. If the RFQ is subject to a release strategy, it must
normally be released before it can be transmitted to the vendor. Therefore, when an RFQ is
created, it is assigned a release indicator that blocks it from being outputted in message
form. The Released indicator must not be selected for this indicator. Release indicator for
released status
This indicator is assigned to the RFQ when it is released. The Released indicator must be
selected for this indicator.
RELEASE STRATEGY
With the release prerequisites, you specify the order in which the individual release points
(individuals or departments) represented by the release codes may release the document.
Example
The following table shows release prerequisites for a strategy with four release codes.
Code/Release prerequisite
01 02 03 04
01 - [] [] []
02 [x] - [] []
03 [x] [x] - []
04 [x] [x] [x] -
In this release strategy, the codes 01, 02, 03, and 04 must successively release the RFQ.
Read the table from left to right. For instance, the third line for release code 03: For code
03, release via code 01 and code 02 is a prerequisite. That is to say, the RFQ must be
released via codes 01 and 02 before it can be released via code 03.
Release statuses
Here you specify the status an RFQ has after certain release points have affected release.
Specify which release indicator/status an RFQ is to have after having been released via a
certain release code.
Classification
Material Management Step by Step Configuration
In classification, you maintain the values assigned to the characteristics. Via the
characteristics and their values, you specify the RFQs to which your release strategy is
assigned.
Maintain values (individual values or intervals) for your characteristics.
Example
Two characteristics and their values have been maintained in classification for release
strategy 'EA':
- Document type - 'NB - standard purchase order'
- Total value - above 10,000
All POs with the document type 'NB' and a total value in excess of $10 ,000 are thus subject
to a release procedure with the release strategy 'EA'.
Release simulation
The release simulation function enables you to check which status an RFQ will achieve with
your release strategy if release is effected by a certain release point.
Choose "Simulate release" and release the document with the desired release code by
double-clicking. The system shows you which status the RFQ now has as a result of this
release.
RELEASE STRATEGIES
CLASSIFICATION
RELEASE STATUS
CLASSIFICATION
RELEASE INDICATOR
PURCHASE REQUISITION
In this section, you make the system settings for purchase requisitions.
In this step, you maintain the number ranges for purchase requisitions.
The System manages Purchases Requisitions as documents. We can group requisitions into
any number of document types.
We maintain the associated Number Ranges in the step Define Number Ranges under
"Purchasing
Select the Required Document type & assign link document types to which selected
requisition used as a reference.
CATEGORY
ZGSP K ZIND K
ZGSP L ZIMP L
ZGSP L ZIND L
ZGSP S ZLVR
ZGSP S ZIND S
ZGSS D ZSRV D
ZGSS D ZSGS D
ZGSS D ZSRV D
ZIMP ZBSR
ZIMP ZIMP
ZIMP ZLOC
ZIMP ZRCR
Material Management Step by Step Configuration
Material Management Step by Step Configuration
Material Management Step by Step Configuration
Material Management Step by Step Configuration
For all external Purchasing Documents and purchase requisitions, we can specify the input
attributes of fields by using field selection keys.
PURCHASE ORDER
In this step, you make the system settings for Purchase Orders.
In this step, you maintain the number ranges for Purchase Order
When processing a purchase order, the system checks whether the effective price of a PO
item shows variances compared with the valuation price stored in the material master
record. In addition, it checks whether the specified cash discount value is admissible.
Variances are allowed within the framework of tolerance limits. If a variance exceeds a
tolerance limit, the system issues a warning or error message.
In the SAP System, the types of variance are represented by the tolerance keys. For each
tolerance key, we can define percentage and value-dependent upper and lower limits per
company code.
MAKE NEW ENTRY WITH COMPANY CODE = 1000 AND TOLERANCE KEY = PE
Material Management Step by Step Configuration
MAKE NEW ENTRY WITH COMPANY CODE = 1000 AND TOLERANCE KEY = SE
Material Management Step by Step Configuration
In this step, we maintain the shipping data for plants for stock transfer processing. Here we
maintain the customer number of the receiving plant. This customer number is used in SD
shipping processing to identify the goods recipient (ship-to party)
Sales organization
Distribution channel
Division
With this data, the system determines the shipping data for the material to be transferred
(e.g. the shipping point).
100 300
0 Head Office P1000 Udaipur Head Office 0 30 00 EN
200 Chanderia Lead & Zinc Chanderiya Lead and Zinc 300
0 Smelter P2000 Smelter 0 30 00 EN
210 300
0 Zinc Smelter Debari P2100 Debari Zinc Smelter 0 30 00 EN
220 300
0 Vizag Zinc Lead Smelter P2200 Vizag Zinc Lead Smelter 0 30 00 EN
300 300
0 Rampura Agucha Mines P3000 Rampura Agucha Mines 0 30 00 EN
310 300
0 Rajpura Dariba Mines. P3100 Rajpura Dariba Mines 0 30 00 EN
320 300
0 Zawar Mines. P3200 Zawar Mines 0 30 00 EN
410 300
0 Chandigarh Stock Point. P4100 Chandigarh Stock Point 0 30 00 EN
420 300
0 Hissar Stock Point P4200 Hissar Stock Point 0 30 00 EN
430 300
0 Faridabad Stock Point P4300 Faridabad Stock Point 0 30 00 EN
440 300
0 Sahibabad Stock Point P4400 Sahibabad Stock Point 0 30 00 EN
450 300
0 Jalandhar Stock Point P4500 Jalandhar Stock Point 0 30 00 EN
500 Marketing HO, Regional 300
0 Office P5000 Mumbai Marketing Head Office 0 30 00 EN
510 300
0 Kalamboli Stock Point P5100 Kalamboli Stock Point 0 30 00 EN
520 300
0 Nagpur Stock Point P5200 Nagpur Stock Point 0 30 00 EN
530 Kandla Port Stock Point / 300
0 Sale P5300 Kandla Port Stock Point 0 30 00 EN
600 300
0 Kolkata Stock Point P6000 Kolkata Stock Point 0 30 00 EN
610 300
0 Kolkata Stock Point P6100 Kolkata Stock Point 0 30 00 EN
620 300
0 Jamshedpur Stock Point P6200 Jamshedpur Stock Point 0 30 00 EN
710 300
0 Bangalore Stock Point P7100 Hyderabad Stock Point 0 30 00 EN
720 300
0 Hyderabad Stock Point P7200 Bangalore Stock Point 0 30 00 EN
730 300
0 Pondicherry Stock Point P7300 Pondicherry Stock Point 0 30 00 EN
740 Chennai Stock Point P7400 Chennai Stock Point 300 30 00 EN
Material Management Step by Step Configuration
0 0
Material Management Step by Step Configuration
Assign Delivery
Type and Checking Rules
The delivery type in Sales and Distribution (SD) determines how a delivery is handled. In the
SAP system, the delivery type 'NL' is used for stock transfers without a billing document.
Ship. Route
Cat Type SPlt DlvTy ChR sch. sch. Doc. type descr. Description Checking rule L1 L2 DTCon
ABC-Stk
F UB 2000 NL 1 transport Replenishment Dlv. Checking rule 01
ABC-Stk
F UB 2100 NL 1 transport Replenishment Dlv. Checking rule 01
ABC-Stk
F UB 2200 NL 1 transport Replenishment Dlv. Checking rule 01
ABC-Stk
F UB 3000 NL 1 transport Replenishment Dlv. Checking rule 01
Material Management Step by Step Configuration
ABC-Stk
F UB 3100 NL 1 transport Replenishment Dlv. Checking rule 01
ABC-Stk
F UB 3200 NL 1 transport Replenishment Dlv. Checking rule 01
ABC-Stk
F UB 4100 NL 1 transport Replenishment Dlv. Checking rule 01
ABC-Stk
F UB 4200 NL 1 transport Replenishment Dlv. Checking rule 01
ABC-Stk
F UB 4300 NL 1 transport Replenishment Dlv. Checking rule 01
ABC-Stk
F UB 4400 NL 1 transport Replenishment Dlv. Checking rule 01
ABC-Stk
F UB 4500 NL 1 transport Replenishment Dlv. Checking rule 01
ABC-Stk
F UB 5000 NL 1 transport Replenishment Dlv. Checking rule 01
ABC-Stk
F UB 5100 NL 1 transport Replenishment Dlv. Checking rule 01
ABC-Stk
F UB 5200 NL 1 transport Replenishment Dlv. Checking rule 01
ABC-Stk
F UB 5300 NL 1 transport Replenishment Dlv. Checking rule 01
ABC-Stk
F UB 6000 NL 1 transport Replenishment Dlv. Checking rule 01
ABC-Stk
F UB 6100 NL 1 transport Replenishment Dlv. Checking rule 01
ABC-Stk
F UB 6200 NL 1 transport Replenishment Dlv. Checking rule 01
ABC-Stk
F UB 7100 NL 1 transport Replenishment Dlv. Checking rule 01
ABC-Stk
F UB 7200 NL 1 transport Replenishment Dlv. Checking rule 01
ABC-Stk
F UB 7300 NL 1 transport Replenishment Dlv. Checking rule 01
ABC-Stk
F UB 7400 NL 1 transport Replenishment Dlv. Checking rule 01
Material Management Step by Step Configuration
In this step, we define which document type is to be used for a certain combination of
supplying plant and receiving plant. As the supplying and receiving plants belong to the
same company code, we choose the document type 'UB' or a comparable document type of
your own. A physical stock transfer is then carried out without a billing document.
Depending on the supplying and issuing plants, you can also specify whether or not the
stock transfer is to be executed according to the one-step procedure. With the one-step-
procedure, the goods receipt in the receiving plant is posted at the same time as the goods
issue in the issuing plant.
Material Management Step by Step Configuration
Material Management Step by Step Configuration
2000 1000 F UB
2000 2000 F UB
2000 2100 F UB
2000 2200 F UB
2000 3000 F UB
2000 3100 F UB
2000 3200 F UB
2000 4100 F UB
2000 4200 F UB
2000 4300 F UB
2000 4400 F UB
2000 4500 F UB
2000 5000 F UB
2000 5100 F UB
2000 5200 F UB
2000 5300 F UB
2000 6000 F UB
2100 2000 F UB
2100 2100 F UB
2100 2200 F UB
2100 3000 F UB
2100 3100 F UB
2100 3200 F UB
2100 4100 F UB
2100 4200 F UB
2100 4300 F UB
2100 4400 F UB
2100 4500 F UB
2100 5000 F UB
2100 5100 F UB
2100 5200 F UB
2100 5300 F UB
2100 6000 F UB
2100 6100 F UB
2100 6200 F UB
2100 7100 F UB
2100 7200 F UB
2100 7300 F UB
Define the above Combination for All the Plants defined for HZL
Material Management Step by Step Configuration
CONTRACT
DO ITE N DO
C M NR.I R NO UPDA FIELD C
TYP INT NT EX EXT.A TE SELE CONTR VARIA VEND TYP
E DESCRIPTION . AS T LE GRP CT OL NT OR E
Quantity
MK contract 10 31 SAP MKK
ZCH ABC-Rate
O Contract 10 31 SAP WKK
ZCP ABC-Plant Rate
L Con 10 37 SAP WKK
ZCS ABC-Service
R contract 10 33 SAP WKK
Material Management Step by Step Configuration
Material Management Step by Step Configuration
ZIMP MK X
ZIMP MK K X X X
ZIMP ZCHO X
ZIMP ZCHO K X X X
ZIMP ZCPL X
ZIMP ZCPL K X X X
ZIMP K MK K X X
ZIMP K ZCHO K X X
ZIMP K ZCPL K X X
ZIND MK X
ZIND MK K X X X
ZIND ZCHO X
ZIND ZCPL
ZIND K MK K X X
ZMRP MK X
ZMRP MK K X X X
ZMRP ZCHO X
ZMRP ZCHO K X X X
ZMRP ZCPL X
ZMRP ZCPL K X X X
ZMRP K MK K X X
ZMRP K ZCHO K X X
ZMRP K ZCPL K X X
ZSRV D ZCSR D X
Material Management Step by Step Configuration
SCHEDULING AGREEMENT
In this step, you maintain the number ranges for Scheduling Agreement
DO DO
C ITE NR FIELD T-D C
TYP M NR.IN EX UPDAT SELEC CONTRO SLLN CON RELEAS VARIAN VENDO TYP
E DESCRIPTION INT. T AS T E GRP T L T D E DOC T R E
AB-Agr (No Rel
LP Doc) 10 35 SAP LPL
LPA Sch Agr-Rel Doc 10 35 SAP LPL
Transp. sched.
LU agmt. 10 35 SAP LUL T
ZCB
S ABC-Bulk Supply 10 35 SAP LPL
ZIMP ZCBS X
ZIMP ZCBS K X X X
ZIMP K ZCBS U X X
ZIMP U ZCBS X
ZIND ZCBS X
ZIND ZCBS K X X X
ZIND K ZCBS U X X
ZIND U ZCBS X
Material Management Step by Step Configuration
ZMRP ZCBS X
ZMRP ZCBS K X X X
ZMRP K ZCBS K X X
ZMRP U ZCBS X
Material Management Step by Step Configuration
CONDITION
The condition types are used to represent pricing elements such as prices, discounts,
surcharges, taxes, or delivery costs in the SAP System. These are stored in the system in
condition records.
In a price calculation schema (which may also be termed a "pricing procedure"), we collect
together all the condition types that are automatically to be taken into account by the SAP
System in the process of price determination with regard to a business transaction.
Note that we can only also enter manually the condition types that are contained in the
calculation schema.
We can alter the result of the price determination process in the purchasing document
manually. We can limit the change options for a condition type in this step.
If we define our own condition types, the key should begin with the letter Z, as SAP keeps
these name slots free in the standard system.
We should not change the condition types that are included in the standard SAP System
supplied.
Actions
1. Check the extent to which you can use the condition types those are included in the
standard SAP system supplied.
Material Management Step by Step Configuration
2. Create new access sequences by copying and changing similar existing ones.
In doing so, you must specify the following:
Enter an alphanumeric key (which can have a maximum of 4 characters) for the condition
type, together with a descriptive text.
Specify an access sequence for the condition types. (For header conditions, you need not
specify an access sequence.)
3. Maintain the detail screen for the condition type.
Surcharge % on
A M ZA00 Net A C A X X A X X
Surcharge % on
A M ZA01 Gross A C C A X X A X X
ZAC
A M V ACTUAL VALUE B D A X X
A M ZB00 Surcharge (Value) B C A X X A X X
Surcharge/
A M ZC00 Quantity C C A X A X X X
ZCA Clearing Agent
A M C Charg B B B C X A X X A X X X X 2
ZCD
A M S Special customs B B B C X A X X A X X X X 2
A M ZCFC C & F (Inland) B B B C X A X X A X X X X 2
A M ZCIF CIF Value B B B C A X X A X X X X 2
ZCU
A M D Customs Duty B B B C X A X X A X X X X 2
ZCV
A M D CVD B B B C X A X X A X X X 2
ZDE Demurrage
A M M Charges B B B C X A X X A X X X X 2
A M ZEXS Excise in PO- HZL B D D D X
ZFO
A M 1 Forwarding % A B B C A X X A X X X X 2
ZFO
A M 2 Forwarding Value B B B C A X X A X X X X 2
Material Management Step by Step Configuration
In this step, you define the calculation schemas. In the MM area, a calculation schema - a
framework of steps used to calculate or determine something - is used among other things
to calculate costs, prices, period-end rebates, and taxes.
Note
In the calculation schema (pricing procedure), we specify which condition types are to be
taken into account in which sequence. In the price (or cost) determination process, the SAP
System automatically determines which calculation schema is valid for a business
transaction and takes into account, one after another, the condition types it contains.
The following calculation schemas are predefined in the standard system. You should not
change these schemas.
Control the price determination process in POs, quotations, and scheduling agreements.
Both calculation schemas require 2 condition types for the gross price: one for automatic
price determination (standard: PB00) and one for manual maintenance (standard: PBXX).
RM0001 and RM1001 Determine which condition types you can enter in purchasing
document headers with Time-Dependent Conditions (e.g. contracts).
RM0002, RM1002 determines which additional condition types you can enter in purchasing
document items with time-dependent conditions or in the Purchasing Info Record.
RMMP00 defines the condition type for determining the market price which can be entered
for each material.
Material Management Step by Step Configuration
ZRM200, ABC-Stock Transfer Document Controls the delivery cost determination process in
stock transport orders and stock transport scheduling agreements.
Enter a key (length max. six characters) for the schema you wish to create, and a descriptive
text.
For each schema, specify the condition types in the order of their usage, and maintain the
relevant data
Material Management Step by Step Configuration
Activities
Note:
You assign vendors to schema groups in the relevant vendor master records
In this step, you assign purchasing transactions and processes to a calculation schema; that
is, you specify the cases in which a certain schema is used.
SCHEMA
SCHEMA GRP GROUP
PORG VENDOR PROCEDURE DESCRIPTION
RM0000 Purchasing Document (Big)
1 RM1000 Purchasing Document (Small)
I1 ZJIMP1 ABC-IN: Import Purchasing
L1 ZJRM00 ABC-IN: Purchasing
S1 ZRM200 ABC-Stock Transfer Document
1 RM1000 Purchasing Document (Small)
1 1 RM1000 Purchasing Document (Small)
2000 ZJRM00 ABC-IN: Purchasing
2000 I1 ZJIMP1 ABC-IN: Import Purchasing
2000 L1 ZJRM00 ABC-IN: Purchasing
Material Management Step by Step Configuration
Material Management Step by Step Configuration
SCHEMA
GRP
PORG DOC.TYPE SUPPL PLANT PROCEDURE DESCRIPTION
LU ZRM200 ABC-Stock Transfer Document
UB ZRM200 ABC-Stock Transfer Document
In this step, you set the system to propose import screens for the subsequent maintenance
of purchase orders and purchasing outline agreements.
In this step, you can define the default values for the document type in certain transactions
If a purchase order is generated from a requisition, the document type is adopted from the
requisition.
Assign Form “ZMEDRUCK” which is a changed of original form “MEDRUCK” to Form field of
Out put Type NEU. NEU message type is used for generating output of Domestic Purchase
Order. New Changed program of “ZSAPFM06P” which is copy of sap standard program
“SAPFM06P” is assigned to message type “NEU”
Same way New Message type “NEUI” is created for generating messages (printout) for
Import Purchase Order. New Developed Form “ZIMP_MEDRUCK” assigned to message type
“NEUI”. New program “ZIMP_SAPFM06P” is assigned to message type “NEUI”.
Material Management Step by Step Configuration
Make new Message Type “NEUI” Purchase order (IMP) by copying existing message type
“NEU”
Material Management Step by Step Configuration
In this step, you define your message schema for the purchase order and assign it to the PO.
The allowed message types for each message application (new printout, expediter, etc.) are
stored in a message schema. This enables the system to suggest the relevant message
automatically in a PO.
You must first define the message types and then enter them in a message schema.
Note
Only one schema and one message type can be assigned to the PO.
Copy “NEU” of Step 10 in step 50 for “NEUI” to print import purchase order.
Material Management Step by Step Configuration
Material Management Step by Step Configuration
In this step, you define the partner roles for the message types.
Activities
Specify which partner roles are allowed for the relevant message type.
Copies all the entries with message type “NUE” to “NEUI” for Import Purchase Order
printout.
Material Management Step by Step Configuration
VENDOR EVALUATION
In this section, you make the settings for vendor evaluation that apply to all purchasing
organizations:
Define criteria
In the step Define Purchasing Organization Data for Vendor Evaluation, you define
individual values for each purchasing organization.
Prerequisites
Note that different vendors can be evaluated by several purchasing organizations. To ensure
the comparability of these evaluations, the system settings must not differ. For example,
you may not allow different scoring ranges.
Material Management Step by Step Configuration
In this step, you define the weighting keys for the main criteria of vendor evaluation.
DEFINE CRITERIA
In this step, you define the criteria by which the system computes scores for vendors and
specify whether the scores for the sub criteria are computed manually, semi-automatically,
or automatically.
Recommendation:
You can define up to 99 main criteria. Make sure you limit the main criteria to the most
important ones, so that lists do not become too crowded. We recommend a maximum of
eight main criteria.
Activities
1. Enter all further criteria you need and maintain a description/name (this appears
on screens and in dialog boxes) and a short text (appears as column heading in
ranking lists).
2. specify the sub criteria for each main criterion via Goto -> Sub criteria.
For each sub criterion, enter the scoring method. If you have created a user exit for
the sub criterion, enter it.
Material Management Step by Step Configuration
Note
For each purchasing organization you then specify whether the main and sub criteria can be
maintained manually. You also determine the weighting of the sub criteria.
EVALUATION
CRITERIA DESCRIPTION SHORT TEXT
51 ABC Price PRICE
52 ABC Quality QUALIT
53 ABC Delivery DELIV.
54 ABC Service SERV.
55 ABC Service
In this step, you can define various types of list, each representing different main criteria or
the same main criteria in a different order.
Activities
Overall evaluation 1
51 ABC Price 2
52 ABC Quality 3
53 ABC Delivery 4
54 ABC Service 5
55 ABC Service 6
Material Management Step by Step Configuration
In this step, you define individual Vendor Evaluation System settings for each purchasing
organization
In the process, please note that all parameters must be maintained in order for the system
to be able to compute scores.
Control parameters
General parameters
o The best score that a vendor can achieve (applies to all subcriteria).
o The maximum number of days data may exist in the system and still be taken
into account in the vendor evaluation (applies to all subcriteria).
o The calendar used for the computation of on-time delivery performance and
adherence to the confirmation date.
o The form (layout set) used to generate the vendor evaluation sheet. If you
make no entry, the standard form MELDRUCK is used.
Price level
o Indicator showing whether or not the vendor is the only source of a material.
Complaints level
Material Management Step by Step Configuration
Quality audit
Smoothing factors
The smoothing factors for:
o The delivery date variance and the quality and timeliness of an externally
performed service.
Note
The parameters for the subcriterion "on-time delivery performance" are also applied to the
subcriterion "quantity reliability".
Material Management Step by Step Configuration
Evaluation criteria
Specify which main criteria apply to the purchasing organization and whether these may be
entered manually or changed after automatic determination. or each main criterion, define
the weighting of the subcriteria and specify whether they may be maintained manually.
Weighting
Define the composition of the weighting keys that are valid for this purchasing organization.
The weighting keys themselves are defined in the step Define Weighting Keys.
Points scores for automatic criteria
Here you define the scores for certain intervals of variances.
Material Management Step by Step Configuration
WEIGHTING KEY
POrg Wtg. key Cr Purch. org. descr. Short text Criterion Weightg.
SCORING
METHOD TEXT PERCENTAGE SCORE
2 Qty. reliability 100
2 Qty. reliability 2 95
2 Qty. reliability 10 80
2 Qty. reliability 15 60
2 Qty. reliability 20 40
2 Qty. reliability 30 10
2 Qty. reliability 99.9
2 Qty. reliability 1.0- 95
2 Qty. reliability 2.0- 90
2 Qty. reliability 5.0- 80
2 Qty. reliability 10.0- 65
2 Qty. reliability 15.0- 40
2 Qty. reliability 20.0- 10
2 Qty. reliability 99.9- 1
3 On-time del. 100
3 On-time del. 1 90
3 On-time del. 2 95
3 On-time del. 10 80
3 On-time del. 20 60
3 On-time del. 30 40
3 On-time del. 40 20
3 On-time del. 50 5
3 On-time del. 99.9 1
3 On-time del. 5.0- 95
3 On-time del. 10.0- 65
3 On-time del. 20.0- 75
3 On-time del. 30.0- 60
3 On-time del. 40.0- 40
3 On-time del. 50.0- 20
3 On-time del. 60.0- 5
3 On-time del. 99.9-
4 Price level 40
4 Price level 5 20
4 Price level 15 10
4 Price level 99.9 1
4 Price level 5.0- 50
4 Price level 10.0- 90
4 Price level 20.0- 95
4 Price level 99.9- 100
5 Price behavior 40
Material Management Step by Step Configuration
5 Price behavior 5 20
5 Price behavior 10
5 Price behavior 5.0- 50
5 Price behavior 10.0- 100
B Adherence to confirmation date 2 90
B Adherence to confirmation date 5 75
B Adherence to confirmation date 10 40
B Adherence to confirmation date 30 25
B Adherence to confirmation date 40 10
B Adherence to confirmation date 50 1
B Adherence to confirmation date 2.0- 90
B Adherence to confirmation date 5.0- 70
B Adherence to confirmation date 10.0- 40
B Adherence to confirmation date 20.0- 10
B Adherence to confirmation date 50.0- 1
Material Management Step by Step Configuration
Above all criteria & following Details are maintained for all purchasing Organisation as per
ABC requirement.
Be App Wt Da
st . Wt. g. te Mi
PO Purch. org. sco peri Sg./ QAu GR SF va Qty. Ship.i n. MinDel St.d.t.
rg descr. re od sole dit lots C r. var. nstr % QtyM var
10 Central Pur. 10
00 Org 0 180 X X 1 4 0.2 0.3 0.3 10 X 100
20 Chanderiya 10
00 Pur.Org. 0 180 X X 1 4 0.2 0.3 0.3 10 X 100
21 Debari Pur. 10
00 Org. 0 180 X X 1 4 0.2 0.3 0.3 10 X 100
22 Vizag Pur. 10 180 X X 1 4 0.2 0.3 0.3 10 X 100
Material Management Step by Step Configuration
00 Org. 0
30 Agucha Pur. 10
00 Org. 0 180 X X 1 4 0.2 0.3 0.3 10 X 100
31 Dariba Pur. 10
00 Org. 0 180 X X 1 4 0.2 0.3 0.3 10 X 100
32 Zawar Pur. 10
00 Org. 0 180 X X 1 4 0.2 0.3 0.3 10 X 100
Material Management Step by Step Configuration
Following Setting are made to carry out procurement transactions involving external
services.
SERVICE MASTER
In this section, we make the system settings that are important for the service master
record.
Material Management Step by Step Configuration
The service category is the most important criterion for structuring service master records.
It provides a default value for the valuation classes. Service master records can be assigned
to number ranges on the basis of the service category.
The service category has no control function in the running of the program.
SERVICE
CATEGORY ORG.SRVCAT ACC.REF. SERVICE CATEGORY REF.
SE01 AS03 6 Material Handling
SE02 AS03 6 Operation & Maintainance
SE03 AS03 6 Civil
SE04 AS03 6 Other Than Production
SE05 AS03 6 Miscellaneous
SE06 AS03 6 Colony work etc.
SERV AS03 6 Service: purchasing
Material Management Step by Step Configuration
Following Number Range is created for service master, which is, assign to service group ABC
– Service
Master
In this step, you maintain the number ranges for service entry sheets.
DEFINE CHARACTERISTIC
CHARACTERISTIC = RELEASE_SERVICE
DEFINE CLASS
RELEASE GROUPS
RELEASE CODES
Following Release Codes are created for service entry sheet release procedure.
RELEASE INDICATOR
Following Indicator created as “A” for Not Accepted & “B” as Accepted.
Material Management Step by Step Configuration
RELEASE STRATEGIES
Release Group S1
Release Strategy S1 SERVICE REL. PROC.
Assign Release Code Created for Service Entry Sheet release procedure.
PLANT PARAMETERS
In this step, you make the general plant settings for Inventory Management.
NUMBER ASSIGNMENT
In this step, you set the number ranges for the accounting documents which are created
when goods movements or inventory differences are posted.
o Material Document
o Accounting Document
Both the material documents and the accounting documents have their own
document numbers. When inventory differences are posted, the system also creates
an accounting document for the physical inventory document. In this step, you only
maintain the number assignment for accounting documents.
Document types
Activities
In this section, we make the system settings for the following Goods Movements:
Goods issues
Transfer postings
In this step, you specify whether the automatic creation of storage location data is allowed
for goods issues and transfer postings. This is advisable if you work with negative stocks and
a material's first movement may be an outward movement.
Note that the reversal movement for a goods issue, for example, movement type 202 or
262, is not considered as an issue but as a receipt. If you only use the automatic creation of
storage location data for reversals of goods issues, you do not have to allow negative stocks.
You have to allow automatic creation per plant first of all. You then have to explicitly allow
the creation of storage location data for each movement type. The storage location data is
only created if the quantity is posted to 'standard' storage location stock. It is not created
for receipts into a special stock (for example, into sales order stock).
Activities
1. Enter for each plant whether the automatic creation of storage location data is
generally allowed.
2. Specify the movement types for which storage location data is created
automatically.
Remove Tik Against all the ABC Plant, as No automatic Storage Creation allowed in ABC as
per requirement
Material Management Step by Step Configuration
Plant Setting
In this step, you specify whether negative stocks are allowed for unrestricted-use stock in
the valuation area, in the plant, and in the storage location.
Negative stocks are necessary, for example, when goods issues are entered for
organizational reasons prior to the corresponding goods receipts and the material is already
physically located in the warehouse.
Once the goods receipts have been posted, the book inventory balance must again
correspond to the physical stock, that is, the book inventory balance may no longer be
negative.
Negative stocks are always a sign that physical movements must be be entered in the
system at a later stage.
ACTIVITIES
Remove Tik against all the ABC Plant & its respective storage location as No Negative
Stock Allowed in ABC, as per their requirement.
PLANT SETTING STORAGE LOCATION SETTING
Material Management Step by Step Configuration
GOODS RECEIPT
In this section, you complete the system settings for the following goods movements:
In this step, you set the tolerance limits for goods receipts.
When processing a goods receipt, the system checks each item to determine whether the
goods receipt varies from the purchase order or the material master data. The different
types of variances are defined by tolerance keys. For each tolerance key, tolerance limits
can be set per company code.
You use tolerance key B1 to define the maximum percentage variance. If the
variance is greater than the maximum variance, the system creates an error
message. The user cannot post the goods receipt.
You use tolerance key VP to define the percentage variance from which a warning
message is issued. This warning message indicates a price change.
COMP.COD
E NAME TOL.KEY DESCRIPTION
1000 ABC Limited B1 Order price qty variance (GR)/E-
Material Management Step by Step Configuration
MSG
Order price qty variance (GR)/W-
1000 ABC Limited B2 MSG
1000 ABC Limited VP Moving average price variance
Material Management Step by Step Configuration
Remove Tik against all the ABC Plants & movement Type as per ABC requirement.
In this step, you define for each movement type whether a purchase order is automatically
created when a goods receipt is posted. When it is, the user can enter a goods movement
without entering the purchase order number, using the Goods receipt for purchase order
function. The system valuates the goods receipt at the price defined in the purchasing info
record.
Requirements
Activities
Maintain the indicator for the required movement types. You can only use the movement
types that are used for entering goods receipts for purchase orders: Movement types 101
and 161). Movements to GR blocked stock are not possible using this function.
Remove Tik against all the ABC Plants & movement Type as per ABC requirement.
Material Management Step by Step Configuration
In this step, you configure whether the items of the reference document are proposed as
selected on the item selection list when entering a document with reference, or not. The
user can delete the check marks manually on the item selection list if she/he does not want
to adopt some items.
In this step, you can define that the SAP System automatically suggests the delivery-
completed indicator for goods receipts if the delivered quantity lies within the under/over
delivery tolerance.
The item is regarded as closed, even if the total quantity was not delivered.
In the next goods receipt, the item appears on the selection list but has no selection
indicator.
The item can be reorganized even if the total quantity has not been delivered.
In this step, you specify for each movement type whether, with GR-based invoice
verification, a reversal with reference to the purchase order or a return delivery can be
entered, even if the invoice relating to the goods receipt document has already been
posted. If reversals are not allowed, you must cancel the invoice before you enter the
reversal of the goods receipt or the return delivery. If reversals are allowed, you can post
the material document and enter cancel the invoice at a later time. If you do not wish to
cancel the invoice, you can enter the goods receipt with reference to the reversal document
or the return delivery, so that the reference to the invoice continues to exist.
In this step, you configure for each valuation area whether price differences are generated
for a subcontract order at the time of a goods receipt if the manufactured material is
managed at standard price and the standard price varies from the receipt value (externally
performed service + value of components + delivery costs).
Example
Subcontract order:
Components: 100
Remove Tik Against All The Valuation Area as per ABC Requirement.
Material Management Step by Step Configuration
AUTOMATIC MOVEMENTS
In this section, you make the system settings for goods movements that are posted
automatically.
Examples:
Here, you can only set those movements, which cannot be entered manually in Inventory
Management.
Caution
Please note that the automatic movements are not divided into goods receipts and goods
issues/transfer postings. This means that not all valid settings are suitable for all movement
types.
Material Management Step by Step Configuration
Remove Tik against all the ABC Plants & movement Type as per ABC requirement.
In this step, you define for each plant and movement type whether a physical inventory
document is created automatically when a goods movement is posted. In conjunction with
automatic movements, please also note that this indicator is not set for goods movements
which are created from within a physical inventory since, in this case, the physical inventory
document already exists. This applies to movement types 701 to 708.
TRAN/EVENT
PLANT TYPE
1000 WV
2000 WV
2100 WV
2200 WV
3000 WV
3100 WV
3200 WV
4100 WV
4200 WV
4300 WV
4400 WV
Material Management Step by Step Configuration
4500 WV
RESERVATION
In this step, you specify the default values for the following functions for each plant:
You can only post a goods movement with reference to a reservation if the Movement
allowed indicator is set in the reservation item. You set this indicator as described below:
In this step, you can define a limit specifying for how long movements are
allowed. The management program sets the Movement allowed indicator for
all reservation items whose requirements date lies within this limit.
Delete reservations
The management program sets the deletion indicator for reservation items whose
requirements date is earlier than the number of days specified here.
When this indicator is set, the storage-location stock data is automatically created
when a reservation is posted. This applies both to planned outward movements and
planned receipts.
Material Management Step by Step Configuration
PHYSICAL INVENTORY
In this step, you specify the following default values for physical inventory for each plant:
These indicators are suggested as default values when you enter a physical inventory
document. But you can also change them there.
The default value you specify here is only displayed when you enter an inventory difference
without reference to the corresponding document. But you can also change the default
value here. Following Customization Setting Done for Default Values for Physical Inventory
In this step, you determine whether the book inventory balances of items in a physical
inventory document, which have not yet been counted, can be frozen in the storage
location. The frozen inventory balance is recorded in the physical inventory document. It is
relevant to calculating inventory differences.
Example
You have physically counted all items in a physical inventory document, but have not yet
entered the count results in the system for all items. For one of these items, the book
inventory balance is 100 pieces. 90 pieces were counted, corresponding to a difference of 10
pieces. You freeze the book inventory balance of 100 pieces in the physical inventory
document. Before you enter the count, a goods receipt of 20 pieces is posted. The current
book inventory balance is now 120 pieces. For the physical inventory document, however,
the book inventory balance of 100 pieces continues to be relevant. If the inventory balance
had not been frozen, there would have been a difference of 30 pieces for the item.
Select The Plant & Tik all the Storage Location for Freezing Book Inventory balance in
storage Location
Material Management Step by Step Configuration
Material Management Step by Step Configuration
In this step, you create user groups and define value tolerances for these user groups for the
posting of inventory differences.
If a document exceeds the document tolerance defined for the user group, the user is not
allowed to post any inventory differences for this document. If the total value of the
document lies below the document tolerance but some items exceed the maximum amount
per item, the user may not post the differences for these items. He or she can process the
other items.
Activities
Under Physical inventory tolerance group, you define the individual user groups with
the corresponding value tolerances per company code and currency.
Under User name, you assign the individual users to a group. If you want to assign an
inventory tolerance group to all existing users, you can enter * instead of having to
enter the users individually.
Enter Following Physical tolerance group : 0001 & Company Code : 1000
USER NAME
Make entry with user name * & Tolerance Group 0001
Material Management Step by Step Configuration
CYCLE COUNTING
In this step, you complete the system settings for the physical inventory method of cycle
counting by defining the individual cycle counting indicators for the given plant. The cycle
counting indicators are used to group the materials together into individual categories.
Normally, the cycle counting indicators are assigned when an ABC analysis is run. However,
different indicators can be defined, if necessary.
Activities
Specifies after how many workdays following the last inventory count another physical
inventory has to be carried out for a given material. The count interval is determined
automatically on the basis of the number of physical inventories specified for the fiscal year
Indicates the number of workdays by which the planned count date may vary from the
current date.
Material Management Step by Step Configuration
Examples
For the plant, the float time is five days. A physical inventory has been planned for a
material belonging to category C for June, 1. On expiration of the float time (after June, 6),
the physical inventory has not yet been carried out. Irrespective of the category, the
material is parked for the next cycle counting run.
Specifies the percentage allocation of the materials to the individual cycle counting
categories.
The percentage value is used for automatic assignment of the cycle counting indicator.
3100 D 1 254 2
3200 A 12 21 5 56
3200 B 6 42 10 28
3200 C 3 84 20 14
3200 D 1 254 2
MOVEMENT TYPE
When you enter a goods Movement, you must always enter the movement type. The
movement type has important control functions in Inventory Management. It is essential for
Movement types have an important control function. In particular, they play a major role in
updating the stock quantity and stock value in the material master record. Changing some of
the indicators (such as the quantity string or value string) is considered a modification.
Please note that update errors resulting from incorrect settings for a movement type are
modification-based errors and as such cannot be corrected by the SAP Hotline.
ACCOUN
T
MOVEMEN MODIFIR
T TYPE DESCRIPTION E
Rcpt w/o PO -
951 DEBARI GBB ZDE
952 RE rcpt - DEBARI GBB ZDE
953 Rcpt w/o PO - VIZAG GBB ZVZ
954 RE rcpt - VIZAG GBB ZVZ
Rcpt w/o PO -
955 ZAWAR GBB ZZA
956 RE rcpt - - ZAWAR GBB ZZA
957 Rcpt w/o PO - GBB ZDA
Material Management Step by Step Configuration
DARIBA
958 RE rcpt - DARIBA GBB ZDA
971 Goods Iss - DEBARI GBB YDE
RE-Goods Iss -
972 DEBAR GBB YDE
973 Goods Iss - - VIZAG GBB YVZ
974 RE-Goods Iss - VIZAG GBB YVZ
975 Goods Iss - ZAWAR GBB YZA
RE-Goods Iss -
976 ZAWAR GBB YZA
977 Goods Iss - DARIBA GBB YDA
RE-Goods Iss-
978 DARIBA GBB YDA
In this section, you make the system settings required for the following areas:
Material Valuation
Link between Materials Management and Financial Accounting
Material Management Step by Step Configuration
For each material, you must specify the price control in the material master record
according to which the material is to be valuated. You do so using the price control
indicator. Under the menu option "Price control", you can specify for each material type
that, when creating a material of this material type, a certain price control indicator is
proposed, stipulated
PRICE
PRICE CTRL
MATERIA CONTRO MANDA
L TYPE DESCRIPTION L T
ABC-Nonvaluated
ZNVS Stockable
ZPCK ABC-Packing Material V
ZPRW ABC-Process Waste
ZROH ABC-Raw Materials
ZSCR ABC-Scrap
ZSER ABC-Servicable Items
ZSFG ABC-Semi-Finished goods S
ZSPR ABC-Stores and Spares V
Material Management Step by Step Configuration
SPLIT VALUATION
Split valuation enables us to valuate sub stocks of a material in different ways (for example,
according to external procurement or in-house production or by batches or imported or
local ect).
In this step, you configure whether split valuation is allowed at your company. If you
generally allow split valuation, this does not mean that you must valuate each material on
this basis. You decide whether to do so or not for a particular material when creating the
material master record.
A lot of effort is required to change this setting once it has been made.
To change split material valuation once it has been set, you must
1. First post out all stocks (for example, to a cost center or with movement type 562)
2. Then change the control parameters
3. If necessary, change the automatic account determination
4. Finally post the stocks back in again
Material Management Step by Step Configuration
In split valuation, you can distinguish between partial stocks of a material according to
certain criteria and valuate them separately. The material stock is divided according to
valuation category and valuation type:
The valuation category determines how the partial stocks are divided, that is,
according to which criteria.
The valuation type describes the characteristics of the individual stocks.
GLOBAL TYPE
GLOBAL CATEGORY
Click on Types -> Category Button & activate Required Valuation Type.
Select Item Category H & Click on Type ->Category Button, Select “IMPORTED” , “LOCAL”
Valuation type & click on ACTIVATE button.
Material Management Step by Step Configuration
LOCAL DEFINATION
Select the plant & click on CAT -> OU button & activate required item category.
ACCOUNT DETERMINATION
You must make these configurations only in conjunction with your Financial Accounting
department.
Material Management Step by Step Configuration
For account determination, you can group together valuation areas by activating the
valuation grouping code. This makes the configuration of automatic postings much easier.
In this step, you assign valuation areas to a valuation grouping code. The valuation grouping
code makes it easier to set automatic account determination. Within the chart of accounts,
you assign the same valuation grouping code to the valuation areas you want to assign to
the same account. Valuation grouping codes either reflect a fine distinction within a chart of
accounts or they correspond to a chart of accounts.
Within a chart of accounts, you can use the valuation grouping code
Material Management Step by Step Configuration
Following Valuation Area are group together with val. group code 1000
In this step, you define which valuation classes are allowed for a material type. If a user
creates a material, he must enter the material's valuation class in the accounting data. The
System uses default settings to check whether the valuation class is allowed for the material
type.
The valuation class is a group of materials with the same account determination. If a
transaction is to be posted to different accounts depending on the valuation class, create an
account determination for each valuation class in the step Create automatic postings. The
valuation classes allowed depend on the material type. Several valuation classes are
generally allowed for one material type. A valuation class can also be allowed for several
material types. The link between the valuation classes and the material types is set up via
the account category reference. The account category reference is a combination of
valuation classes. Precisely one account category reference is assigned to a material type.
VALUATION CLASS
VALAUTIO ACC.RE
N CLASS DESCRIPTION F DESCRIPTION
MAT.TYP ACC.RE
E DESCRIPTION F DESCRIPTION
ABC-Nonvaluated
ZFGS Stockable 0001 Reference for raw materials
ZNVS ABC-Packing Material 0007 Ref. For Nonvaluated
Material Management Step by Step Configuration
material
ZPCK ABC-Process Waste 0004 Reference for packaging
Ref. For Nonvaluated
ZPRW ABC-Raw Materials 0007 material
ZROH ABC-Scrap 0001 Reference for raw materials
ZSCR ABC-Serviceable Items 0010 Scrap
ZSER ABC-Semi-Finished goods 0003 Reference for spare parts
ZSFG ABC-Stores and Spares 0001 Reference for raw materials
ZSPR 0001 Reference for raw materials
Material Management Step by Step Configuration
In this step, you enter the system settings for Inventory Management and Invoice
Verification transactions for automatic postings to G/L accounts. Postings are made to G/L
accounts automatically in the case of Invoice Verification and Inventory Management
transactions relevant to Financial and Cost Accounting
This transaction is used for transfer postings from one material to another if the complete
value of the issuing material cannot be posted to the value of the receiving material. This
applies both to materials with standard price control and to materials with moving average
price control. Price differences can arise for materials with moving average price if stock
levels are negative and the stock value becomes unrealistic as a result of the posting.
Transaction AUM can be used irrespective of whether the transfer posting involves a
transfer between plants. The expenditure/income is added to the receiving material.
DEBIT CREDIT
732150 732150
Changes in stocks are posted in Inventory Management at the time goods receipts are
recorded or subsequent adjustments made with regard to subcontract orders. If the account
assigned here is defined as a cost element, you must specify a preliminary account
assignment for the account in the table of automatic account assignment specification
(Customizing for Controlling) in order to be able to post goods receipts against subcontract
orders. In the standard system, cost center SC-1 is defined for this purpose.
VALUATION ACCOUNT
Material Management Step by Step Configuration
CLASS
3040 732150
3041 732150
3046 732150
3047 732150
3048 732150
3049 732150
3050 732150
7922 732150
This transaction is used for all postings to stock accounts. Such postings are effected, for
example:
In inventory management in the case of goods receipts to own stock and goods issues from
own stock
In invoice verification, if price differences occur in connection with incoming invoices for
materials valuated at moving average price and there is adequate stock coverage. In order
settlement, if the order is assigned to a material with moving average price and the actual
costs at the time of settlement vary from the actual costs at the time of goods receipt
Because this transaction is dependent on the valuation class, it is possible to manage
materials with different valuation classes in separate stock accounts.
Caution
Take care to ensure that:
A stock account is not used for any transaction other than BSX
Postings are not made to the account manually.
The account is not changed in the productive system before all stock has been booked out
of it
Otherwise differences would arise between the total stock value of the material master
records and the balance on the stock account.
VALUATION
CLASS ACCOUNT
3000 421100
3001 421200
3002 421110
Material Management Step by Step Configuration
3003 421100
3004 421100
3006 421200
3007 421200
3040 424100
3041 424200
3042 424200
3043 424100
3045 424100
3046 424100
3047 424100
3048 424100
3049 424100
3050 424100
3051 424200
3052 424200
3053 424200
3054 424200
3055 424200
3056 424100
3057 424200
3058 424100
3059 424100
3060 424100
3061 424100
3062 424100
3063 424100
3100 426600
3200 424100
3201 424100
3202 424100
3400 425100
3500 426100
3501 426200
7900 422600
7901 422600
7902 422600
7903 422600
7904 422600
7905 422600
7920 423100
7921 423100
7922 423200
7923 423100
Material Management Step by Step Configuration
This transaction is used in Invoice Verification if you define a tolerance for minor differences
and the balance of an invoice does not exceed the tolerance.
DEBIT CREDIT
839510 839510
These transactions are used to post delivery costs (incidental procurement costs) in the case
of goods receipts against purchase orders and incoming invoices. Which transaction is used
for which delivery costs depend on the condition types defined in the purchase order. You
can also enter your own transactions for delivery costs in condition types.
DEBIT CREDIT
212710 212710
DEBIT CREDIT
212730 212730
The transaction is used for goods and invoice receipts in connection with subcontract
orders.
VALUATION ACCOUNT
Material Management Step by Step Configuration
CLASS
3003 732150
3040 732150
3041 732150
3046 732150
3047 732150
3048 732150
3049 732150
3050 732150
7922 732150
This transaction is used for delivery costs (incidental costs of procurement) in connection
with subcontract orders.
VALUATIO
N CLASS ACCOUNT
3003 732150
3040 732150
3041 732150
3046 732150
3047 732150
3048 732150
3049 732150
3050 732150
7922 732150
Offsetting entries for stock postings are used in Inventory Management. They are
dependent on the account grouping to which each movement type is assigned. The
following account groupings are defined in the standard system:
GENERAL VALUATION
MODIFICATION CLASS ACCOUNT
AUA 3400 718250
Material Management Step by Step Configuration
GBB – AUF for goods receipts for orders (without account assignment) ,and for order
settlement if AUA is not maintained
GENERAL VALUATION
MODIFICATION CLASS ACCOUNT
AUF 3000 718370
AUF 3002 718350
AUF 3003 718100
AUF 3004 718110
AUF 3047 718100
AUF 3400 718250
AUF 7900 718350
AUF 7901 718370
AUF 7902 718350
AUF 7903 718350
AUF 7904 718350
AUF 7905 718350
AUF 7920 718100
AUF 7921 718110
AUF 7922 718100
AUF 7923 718100
GENERAL VALUATION
MODIFICATION CLASS ACCOUNT
BSA 3000 881100
BSA 3001 881100
BSA 3002 881100
BSA 3003 881100
BSA 3004 881100
Material Management Step by Step Configuration
GENERAL VALUATION
MODIFICATION CLASS ACCOUNT
INV 3000 711100
INV 3001 711200
INV 3002 711100
INV 3003 711220
INV 3004 711240
INV 3005 711100
INV 3006 711230
INV 3007 711250
INV 3040 731100
INV 3041 731300
INV 3042 731210
INV 3043 731200
INV 3046 751400
INV 3047 751300
INV 3048 752100
INV 3049 751500
INV 3050 751600
INV 3051 751450
INV 3052 751350
INV 3053 752200
INV 3054 751550
INV 3055 751650
INV 3056 751900
INV 3057 751950
INV 3058 751700
INV 3059 751800
INV 3060 731250
INV 3061 815440
INV 3062 815320
INV 3063 781800
GBB – VAX for goods issues for sales orders without account assignment object (the
account is not a cost element)
MODIFICATIO
N CLASS
VAX 3003 718450
VAX 7920 718450
VAX 7921 718450
VAX 7922 718460
VAX 7923 718450
VAY 3003 718450
VAY 7920 718450
VAY 7921 718450
GENERAL
MODIFICATIO VALUATION
N CLASS ACCOUNT
VBO 3003 732150
VBO 3040 732150
VBO 3041 732150
VBO 3046 732150
VBO 3047 732150
VBO 3048 732150
VBO 3049 732150
VBO 3050 732150
VBO 3200 732150
VBO 3201 732150
VBO 3202 732150
GBB – VBR for internal goods issues (for example, for cost center))
GENERAL VALUATION
MODIFICATION CLASS ACCOUNT
VBR 3000 711100
VBR 3001 711200
VBR 3002 711100
VBR 3003 711220
VBR 3004 711240
VBR 3005 711100
VBR 3006 711230
VBR 3007 711250
VBR 3040 731100
VBR 3041 731300
Material Management Step by Step Configuration
GENERAL VALUATION
MODIFICATION CLASS ACCOUNT
VNG 3003 718250
VNG 3004 718250
VNG 3005 718250
VNG 3006 718250
VNG 3007 718250
VNG 3040 718250
Material Management Step by Step Configuration
Offsetting Entry for transaction between the plants, which are on SAP to the Plant, which
are Still on Legacy System.
GENERAL
MODIFICATION ACCOUNT
YDA 131400
YDE 133100
YVZ 133200
YZA 131100
Offsetting Entry for transaction between the plants, which are on SAP to the Plant, which
are Still on Legacy System.
GENERAL
MODIFICATION ACCOUNT
ZDA 131400
ZDE 133100
ZVZ 133200
Material Management Step by Step Configuration
ZZA 131100
You cannot assign this transaction/event key to an account. It means that the account
assignment is adopted from the purchase order and is used for the purpose of determining
the posting keys for the goods receipt.
Exchange rate differences in the case of open items arise when an invoice relating to a
purchase order is posted with a different exchange rate to that of the goods receipt and the
material cannot be debited or credited due to standard price control or stock under
coverage/shortage
VALUATION
CLASS ACCOUNT
3006 715100
3007 715200
3041 735100
3042 735100
3051 735100
3052 735100
3053 735100
3054 735100
3055 735100
3057 735100
An exchange rate rounding difference can arise in the case of an invoice made out in a
foreign currency. If a difference arises when the posting lines are translated into local
currency (as a result of rounding), the system automatically generates a posting line for this
rounding difference.
DEBIT CREDIT
839510 839510
Consignment liabilities arise in the case of withdrawals from consignment stock or from a
pipeline or when consignment stock is transferred to own stock. Depending on the settings
for the posting rules for the transaction/event key KON, it is possible to work with or
without account modification. If you work with account modification, the following
modifications are available in the standard system:
GENERAL VALUATION
MODIFIER CLASS DEBIT CREDIT
7905 718560 718560
PIP 3000 711100 711100
Price differences arise for materials valuated at standard price in the case of all movements
and invoices with a value that differs from the standard price. Examples: goods receipts
against purchase orders (if the PO price differs from the standard priced), goods issues in
respect of which an external amount is entered, invoices (if the invoice price differs from the
PO price and the standard price).
Material Management Step by Step Configuration
Price differences can also arise in the case of materials with moving average price if there is
not enough stock to cover the invoiced quantity. In the case of goods movements in the
negative range, the moving average price is not changed. Instead, any price differences
arising are posted to a price difference account.
VALUATION
CLASS ACCOUNT
3000 711100
3001 711200
3002 719100
3003 711220
3004 711240
3006 711230
3007 711250
3040 731100
3041 731300
3042 731210
3043 731200
3046 751400
3047 751300
3048 752100
3049 751500
3050 751600
3051 751450
3052 751350
3053 752200
3054 751550
3055 751650
3056 751900
3057 751950
3058 751700
3059 751800
3060 731250
3061 815440
3062 815320
3063 781800
7900 719100
7901 719100
7902 719100
7904 719100
7905 719100
7920 719100
7921 719100
Material Management Step by Step Configuration
7923 719100
This transaction/event key is used both in Inventory Management and in Invoice Verification
if the standard price of a material has been changed and a movement or an invoice is posted
to the previous period (at the previous price).
VALUATION
CLASS ACCOUNT
3000 711100
3001 711200
3002 711100
3003 711220
3004 711240
3006 711230
3007 711250
3040 731100
3041 731300
3042 731210
3043 731200
3046 751400
3047 751300
3048 752100
3049 751500
3050 751600
3051 751450
3052 751350
3053 752200
3054 751550
3055 751650
3056 751900
3057 751950
3058 751700
3059 751800
3060 731250
7900 711500
7901 711500
7902 711500
7904 711500
7905 711500
7920 711500
Material Management Step by Step Configuration
7921 711500
7923 711500
Unplanned delivery costs are delivery costs (incidental procurement costs) that were not
planned in a purchase order (e.g. freight, customs duty). In the SAP posting transaction in
Logistics Invoice Verification, instead of distributing these unplanned delivery costs among
all invoice items as hitherto, you have the option of posting them to a special account. A
separate tax code can be used for this account.
ACCOUNT
732100
Postings to the GR/IR clearing account occur in the case of goods and invoice receipts
against purchase orders. You must set the Balances in local currency only indicator for the
GR/IR clearing account to enable the open items to be cleared.
DEBIT CREDIT
212700 212700
Material Management Step by Step Configuration
In the Logistics Invoice Verification, you make the system settings that are required for the
following areas:
INCOMING INVOICE
Make Setting Against Company Code 1000 Tax Reduction in Complaint Document
In this step, you define for each company code which tax code(s) the SAP System suggests
when you enter incoming invoices.
Domestic invoices
You can define tax codes for invoices that you receive from within your own country.
You can define tax codes for invoices with unplanned expenses. These are used if
you post to a separate account in Logistics Invoice Verification
In this activity, you set how exchange rate differences should be calculated for invoices in
foreign currencies.
The exchange rate differences are calculated from the exchange rate at the time of
the goods receipt and the exchange rate at the time of the invoice receipt.
The exchange rate differences are calculated from the exchange rate at the time of
the invoice receipt and the assumed exchange rate, which is valid for a specific
period of time, such as a year or a season.
No exchange rate differences will be calculated. Instead, the differences from
exchange rate fluctuations will be considered price differences and posted to a price
difference account.
Material Management Step by Step Configuration
In this step, you specify how the system posts unplanned delivery costs in Logistics Invoice
Verification.
Unplanned delivery costs are distributed among the individual items in proportion to
the item amounts invoiced so far and the item amounts in the current invoice.
Unplanned delivery costs are posted in a separate line. You must enter a specific tax
code for the posting. You can define a default value for this in Maintain Default
Values for Tax Codes.
Make Entry with Company Code “1000” & Keep Unplanned Del. Cost field blank i.e.
Distribute amongst invoice items
Material Management Step by Step Configuration
In this step, you define tolerance groups for each company code. You can assign these
tolerance groups to each vendor in the vendor master record. If the difference is within the
tolerance range, the system automatically generates a difference line on a neutral
income/expense account for small differences for invoices with debit/credit differences
when posting the invoice.
COMPANY TOLERANCE
CODE DESCRIPTION GROUP
1000 ABC Limited 0001
.
Material Management Step by Step Configuration
In this step, you configure whether you can make postings to G/L accounts and material
accounts during invoice entry and document parking.
INVOICE BLOCK
In the "Invoice Block" unit, you can configure the settings for blocking invoices.
When processing an invoice, the System checks each item for variances between the invoice
and the purchase order or goods receipt. The different types of variances are defined in
tolerance keys.
The system uses the following tolerance keys to check for variances:
COMPANY
CODE COMPANY NAME TOL.KEY DESCRIPTION
1000 ABC Limited AN Amount for item without order reference
1000 ABC Limited AP Amount for item with order reference
1000 ABC Limited BD Form small differences automatically
1000 ABC Limited BR Percentage OPUn variance (IR before GR)
1000 ABC Limited BW Percentage OPUn variance (GR before IR)
1000 ABC Limited DQ Exceed amount: quantity variance
1000 ABC Limited DW Quantity variance when GR qty = zero
1000 ABC Limited KW Var. from condition value
1000 ABC Limited PP Price variance
1000 ABC Limited PS Price variance: estimated price
1000 ABC Limited ST Date variance (value x days)
1000 ABC Limited VP Moving average price variance
Material Management Step by Step Configuration
In this step, you determine whether the system blocks invoice items when their value
exceeds a certain amount. You set the limit above which items are blocked as the "absolute
upper limit" for the following tolerance limits:
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