Mellitah Oil & Gas BV: Wafa Gathering Procedure

COM. JOB No. COMPANY DOC. No. REV.
Mellitah Oil & Gas BV

Libyan Branch C/0579/WA/08 MN-052-P-Q-1002-00 F1
CON. JOB No. CONTRACTOR DOC. No. REV.
520 08 30375 QM-4-PR-MFO-2002 F1
DATE 31 − JULY − 2010 SHEET 1 OF 19
WAFA GATHERING
PROCEDURE
DISTRIBUTION
COMPANY
MFO-TRIPOLI
MAN FIA
GEISENHEIM
MAN
2
PROJECT EXECUTION PLAN
FERROSTAAL
CLIENT 5
INTERNAL
PM
PPM
1
(Surface Facilities for 3 Infilling Wells at WAFA FIELD)
PEM
PKM
PCM
PQM 1
PHM
SM
PSM
ME
DCC 1
MFG
MFS
LE
PROPOSAL
PLANNING
CIVIL
INSTRUMENTA
TION
ELECTRICAL
PIPING
PROCESS
CONTROL
SALES
ADMINISTRA
TION
SHIPPING
PLANT SITE 1
REV. DATE PAGE DESCRIPTION PREP’D CHK’D APP’D CLIENT

P1 07.07.08 ALL For Implementation W.Melis T. Bruewer W.Melis
P1 A 10.08.08 ALL LT/ON/WIP/FP/008/11 W.Melis Dr. Rodies W.Melis
P2 11.24.08 ALL Apply in Standard Template Form W.Melis Dr. Rodies W.Melis
Approved for Construction
OTHERS C1 20.12.08 ALL (LT/ON/WIP/FP/00117/08) W.Melis Dr. Rodies W. Melis
F1 31.07.10 ALL As-Built C.Lague W.Melis W.Marschick
MAN FERROSTAAL OIL & GAS LTD.

Mellitah Oil & Gas BV COM. JOB No. COMPANY DOC. No. REV.
CON JOB No. CONTRACTOR DOC. No. REV.
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TABLE OF CONTENTS
1 ORGANISATION CHART .................................................................................................... 5

2 ACTIVITY CENTRES ........................................................................................................... 6
3 PROJECT EXECUTION....................................................................................................... 6
3.1 LAUNCH MEETING / KICK-OFF MEETING............................................................... 6
3.2 PROJECT KICK-OFF MEETING WITH COMPANY................................................... 6
3.3 PROJECT SCHEDULE............................................................................................... 6
3.4 MANAGEMENT .......................................................................................................... 6
3.4.1 Process Engineering......................................................................................................................7
3.4.2 Site Survey ....................................................................................................................................7
3.4.3 Detailed Engineering Design Reviews ...........................................................................................7
3.4.4 Engineering Standards ..................................................................................................................7
3.4.5 Quality System...............................................................................................................................7
3.5 PROCUREMENT........................................................................................................ 8
3.5.1 Procurement Strategy...................................................................................................................8
3.5.2 Procurement Procedures ..............................................................................................................8
3.5.3 Procurement Related Activities.....................................................................................................8
3.5.4 Project Vendor List .......................................................................................................................9
3.5.5 Vendor Documentation .................................................................................................................9
3.5.6 Commercial and Technical Bid Evaluation....................................................................................9
3.5.7 Vendor Selection / Recommendation for Purchase ....................................................................10
3.5.8 Purchase Orders.........................................................................................................................10
3.5.9 Procurement Plan .......................................................................................................................10
3.5.10 Vendor / Supplier Warranties......................................................................................................10
3.5.11 Expediting ...................................................................................................................................10
3.5.12 Inspections & Testing .................................................................................................................11
3.5.13 Shipment & Freight Forwarding .................................................................................................11
3.5.14 On-Site Receipt & Storage.........................................................................................................12
3.5.15 Release of Materials for Construction .........................................................................................13
3.5.16 On-Site Vendor Representatives ................................................................................................13
3.5.17 Materials Control and Reporting .................................................................................................13
3.6 CONSTRUCTION ..................................................................................................... 13

3.6.1 Construction Completion..............................................................................................................14
3.6.2 Pre-Commissioning .....................................................................................................................14
3.6.3 Commissioning ............................................................................................................................15
3.6.4 Start-up, Performance Test, Provisional Acceptance ..................................................................15
3.6.5 Official Certification and Hand-Over to Company ........................................................................16

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3.6.6 Training & Operating....................................................................................................................16

3.6.7 Spare Parts..................................................................................................................................16
TABLE OF CONTENTS (continued)
3.7 PROJECT CORRESPONDENCES .......................................................................... 18

3.7.1 General........................................................................................................................................18
3.7.2 Correspondence Coding System .................................................................................................18
3.7.3 Contact ........................................................................................................................................19
3.6.4 Type of Correspondence .............................................................................................................19
3.6.5 Document Submission to Company.............................................................................................20
3.6.6 Document Verification and Approval by Company.......................................................................20

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1. ORGANISATION CHART
The CONTRACTOR MAN Ferrostaal Oil & Gas Ltd.,(MAN MFO) will carry-out on “Lump
Sum Turnkey” basis all the Project Activities, namely the Project Management, Quality
Assurance, Engineering, Procurement, Shipping, Construction, Installations, Pre-
commissioning, Commissioning and start-up.
The MAN MFO Key Personnel responsible for the execution of the works is named in the
below Chart. Their resumes are attached.

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ORGANISATION CHART
MAN FIA = MAN Germany GSHM MELLITAH Gas

MAN MFO = MAN Libya B.V
(Bengashir) Project Manager
MAN
W. Marschick
Project Director
MAN MFO MFO – FIA MAN MFO MAN – FIA
Mr. Wright Mrs. Ihringer Espiritu Karsch
HSE MANAGER Project Quality Manager
MAN –FIA MAN MFO – TRIPOLI

Mr. W. Melis Mr. W. Melis
PROJECT MANAGER PROJECT MANAGER
Mr. E. Alfonso Mr. F. Wittman *

PROCESS MAN MFO MAN FIA
Dr. Mulheim Instrument / Control Engineer
Mr. J. Talaue Mr. A. Schweitzer *

PROCUREMENT MAN MFO MAN FIA
Mr. Spohr Civil Engineer
Mr. J. Puno Mr. Franzen *

EXPEDITING MAN MFO MAN FIA
Electrical
Mr. A. Celiz Mr. P. Toebel *

INSPECTION MAN MFO MAN FIA
Piping Engineer
Mr. T. Magno MISC
COMMERCIAL CAD Dept.

A. Brengel
Construction Manager
*Engineering, Support by MAN FIA Geisenheim Mr. K. H Hennchen
*Handling over project to MFO Support till FA

**Jointly with MFO
General Service Positions are not shown COMMERCIAL
W. Munkert

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2 ACTIVITY CENTERS
Office in Tripoli, Libya

Overall Project Management will be conducted by MAN office Tripoli (Centre of Gravity).
Home office in Geisenheim will assist MAN MFO in Procurement and Commercial,
supporting in Engineering
Engineering
Engineering will be conducted at the Nominated System Suppliers (NSS) Office,
controlled by the Project Manager (PM) of MAN MFO and FIA.
Procurement
Purchasing will be conducted by MAN home office Geisenheim, Germany.
Construction
Construction Management will be conducted by MAN MFO Operation Camp from Marsa
El Brega and project site offices close to plant site.
3 PROJECT EXECUTION
3.1 LAUNCH MEETING / KICK-OFF MEETING
On award of Contract to MAN MFO, the Project Manager will hold a launching and a
Kick-Off Meeting. In this meeting items such as project scope, objectives and
Contractor's contractual obligations are introduced by the Project Manager in detail so
that the preparation of basic control and administrative documents can be initiated.
3.2 PROJECT KICK-OFF MEETING WITH COMPANY
After Contract award MAN FIA Project Management Task Force will hold a Kick-off
meeting with the representatives nominated by the Company to establish lines of
communication. At this meeting the key points of interest and /or complexity and the
Project Schedule will be discussed, so that all parties have an opportunity to voice
concerns and gain a better understanding of the intended actions being taken by MAN
MFO & FIA to develop the Project.
3.3 PROJECT SCHEDULE
A project schedule Level 1 will be prepared and handed over to Company for review and
approval. Following the Project Kick-off Meeting the Project Contractual Schedule and
Key Dates will be submitted. Any information leading to changes in the schedule will be
incorporated into the network. The detailing of the schedule is based on Project
milestones to ensure that the activities can be monitored effectively.
A further outline of MAN MFO's scheduling system (Primavera P3E) is given in the
Preliminary Work Programme.

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3.4 MANAGEMENT
MAN MFO & FIA will set up a dedicated, fully integrated Project Management Task
Force in accordance with the organisation chart above which will include discipline lead
engineers for monitoring the deliverables produced by the System Supplier
The Centre of Gravity for the MAN MFO Project Management activities will be in
Contractor‘s office in Tripoli, Libya and that also will be the focal point for decision
making and co-ordination of procurement activities of project.
In parallel to the consolidation of the basic design, the MAN MFO & FIA Task Force
initially concentrates on the finalisation of major equipment requisitions.
The MAN MFO Task Force will involve Construction personnel to provide early input for
studies and reviews of project requirements for Constructability, Planning, Scheduling
Reporting, Controls and Logistics.
The MAN FIA Task Force will develop all aspects of Project requirements for QA/QC,
HSES, communications and documentation. Plans for execution of the individual project
phases will be initially issued on 13.07.2008.
3.4.1 Process Engineering
Process will conduct simulation verification, consolidation and optimisation of the basic
design as required and complete the Process Flow Diagrams (PFD's) Piping &
Instrumentation Diagrams (P&ID's) and confirm all major line sizing by hydraulic
calculations.
Process data sheets for equipment and instrumentation will be prepared.
Cause and effect diagrams will be prepared.
Consumption lists an summaries will be prepared.
3.4.2 Site Survey
A Survey is foreseen to be conducted in August/ Sept. 2008 when the basic review of
the process is finalized.
3.4.3 Detailed Engineering Design reviews
All necessary pre-planned internal design reviews will be performed during the
engineering phase (P&ID review, layout review, constructability review and HAZOP
review). The constructability review will focus on critical phases of construction, in
particular major equipment erection and also address such areas as bulk material take-
offs (MTO's), presentation of construction data, sequence of construction etc. to enable
engineering to consider construction needs during detail design. The existing HAZOP
Study review will consist of a systematic review of the basic project documents including
the P&ID’s and will take place when vendors data will have been added.

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3.4.4 Engineering Standards
The project will be carried out and realised according to Standards/ Codes/ Rules
specified in the Tender Documentation. All procedures/Standards / Normal Practice
Rules of MAN FIA and the NSS will be adapted to meet Project requirements where
applicable.
3.4.5 Quality System
A Project Quality Plan will be issued in order to ensure the required Project Quality level.
The Quality Plan will be issued under the control and responsibility of the Project
Management with the assistance of the Quality Manager and of the NSS involved.
During project execution, the PMT will be primarily responsible for the implementation of
the Project Quality Management System (Engineering). The Project Quality Manager will
monitor the implementation in close co-operation with NSS QA Management.
3.5 PROCUREMENT
Procurement is a crucial function for the timely and successful implementation of this
Project. MAN FIA procurement function activities will be headed by the Project
Procurement Manager, who will be responsible for the procurement related aspects
purchasing, expediting, inspection, shipping, customs, material follow-up, spare parts
and vendor support. MAN FIA will also nominate a dedicated buyer for performing
specific procurement functions and he will be fully supported by adequate numbers of
qualified specialists, services respectively.
3.5.1 Procurement Strategy
After award of the Contract, the implementation activities will be started as follows:
• Establish Project Procurement Team
• Identify major / long delivery and critical items
• Finalise Project Vendor List (priority for long delivery critical items)
• Establish the Project Terms and Conditions of Purchase and related order
documents
• Prepare Inquiry Lists including forecast delivery dates
• Prepare and issue Inquiries, especially for long delivery and critical items
• Prepare preliminary Shipping Schedule
• Establish the optimum vendor package philosophy in close co-ordination with the
Engineering Disciplines and Construction.
3.5.2 Procurement Procedures
Procurement Procedures will be reviewed with respect to project specific requirements

and if necessary updated / amended by MAN FIA. Any updated procedures /
amendments will be submitted to Company for review and approval. The Project
Procurement Procedures will describe the procurement process and standard forms from
inquiry through technical bid evaluation to delivery in compliance with Company, Project
& MAN FIA requirements.

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3.5.3 Procurement related activities

Procurement related activities will include:
• Identification of long delivery critical items.
• Purchase of equipment and materials as per Company approved vendor list and in
accordance with the project schedule requirements.
• The inquiry and P.O. requisitions shall include all the technical-commercial-
contractual requirements related with the items being procured, spares, inspection
and testing, documentation and statutory approvals (as applicable), in line with the
project requirements.
• Prepare Inquiry Status Report, P.O. Status report and Procurement Expediting
Reports and update the same and issue on a monthly basis.
• Prepare purchase orders with purchase specifications complete with all
attachments (using SAP) and applicable inspection, testing and documentation
requirements, spare parts requirements, vendor’s field assistance requirements
and the Company specified requirements for procurement related activities, as
applicable.
• Review vendor’s drawings/ documents for conformance to project specifications,
applicable standards, codes, Company requirements etc., transmitting comments
to vendors and ensuring that vendor incorporates these comments in the revised
vendor documentation.
• Ensure adequate inspection, verification of material and testing certification is
performed and release notes issued prior to packing and dispatch from vendors’
works, as applicable.
• Assist in Factory Acceptance Tests (FAT) for critical items and systems, as
applicable.
3.5.4 Project Vendor List
Company Vendor List and the MAN FIA Proposed Vendor List handed over at the
Technical Clarification Meeting shall form the approved Project Vendor List. Any vendor
selection outside this list will be subject to Company approval based on justifiable and
reasonable argument within 15 calendar days after proposal by MAN FIA.
3.5.5 Vendor Documentation
Review & Approval of Vendor drawing & document submittals, will be controlled in
compliance with MAN FIA procedures. It is to be emphasized that the turn-around time of
such documents is a key factor on the timely delivery of the goods / services. Such
approvals shall not be unreasonably delayed and/or withheld.
3.5.6 Commercial and Technical Bid Evaluation
Commercial and Technical Bid Evaluation will be performed in detail by MAN FIA on the
offers received for all items. The evaluations will furnish the following information:
• Complete description of items with specifications/applicable data
• All deviations and exceptions clearly highlighted.
• Recommendation of the proposed supplier with justifications

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• Requirement of the vendor representative for testing and pre-commissioning

• Suitable Packing and correct Delivery Terms
• Sufficient Financial Background, History and References
• Sufficient monetary and warranty guarantees
• Acceptable Place of Manufacture / Origin
• Acceptance of the Terms and Conditions of Purchase
• Competitive and market related prices for the goods and services, especially site
assistance
3.5.7 Vendor Selection / Recommendation for Purchase
Vendor Selection and Recommendation for Purchase will be conducted by MAN FIA to
ensure all vendors comply to requirements per the following documents:
• Project Specific Requirements
• Particular specifications and data sheets
• Company General specifications
• Codes, standards rules and recommendations
3.5.8 Purchase Orders
MAN FIA will issue unpriced purchase orders for key equipment to Company for
information.
3.5.9 Procurement Plan
Procurement Plan will be prepared by MAN FIA, that includes the planned & actual dates
for the following:
• Material Requisition with Bill of Material
• Inquiry
• Purchase Order
• Expected Time Of delivery (ETD)
• Expected Time Of arrival at site (ETA)
3.5.10 Vendor/Supplier Warranties
Vendor/Supplier Warranties will be scrutinised by MAN FIA to ensure obtaining the best
possible Guarantees and or Warranties available for equipment and materials, and
competitive quotations for spare parts during the Purchase Order negotiation stage. Any
deviations by vendors from the project specifications/ standards will be discussed and
agreed with Company prior to order finalisation.
MAN FIA will review vendor documentation to ensure that all necessary details are
furnished and verify compliance with project specifications.
3.5.11 Expediting
MAN FIA shall undertake all expediting (desk and shop) necessary to achieve the
required delivery dates while maintaining the purchase order design specification and

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conditions. Any actual or potential deviations or slippage from these requirements will
be reported to Company.
The expediting work shall be carried out in compliance with the Project procedure. In the
event that any order execution is lagging behind the schedule and is likely to affect the
delivery and overall project schedule, more frequent expediting activities and visits will
be undertaken.
MAN FIA will perform expediting of equipment, materials, vendor’s and supplier’s data,
technical assistance, personnel and documentation from bid invitation to delivery at work
site of vendor'’ and supplier'’ items including the materials on sub-orders.
MAN FIA will similarly expedite all replacement materials and associated documents,
which is the subject of guarantee or insurance claims.
MAN FIA will take appropriate remedial action with vendors and suppliers who are
behind schedule, in order to meet the project schedule.
3.5.12 Inspections & Testing
MAN MFO/ FIA will execute inspection and testing activities for the procured equipment
and materials as necessary in compliance with the Project requirements as follows:
• will conduct factory and site inspection and testing as required in accordance with
the project specification, and shall be responsible for ensuring that all goods are
strictly in accordance with the contract requirements and specifications.
• will perform the required inspection using only qualified Inspectors and Engineers
or approved Third Party Inspection Agencies.
• will make provisions for Company’s participation as required in pre-inspection
meetings, inspection visits and test witnessing.
• will provide FAT procedures to Company for review and approval prior to the
commencement of FAT.
• will compile all fabrication and manufacturing data dossiers/reports containing mill
test certificates, machinery test certificates and all other relevant inspection data
and submit the same after delivery of equipment to Site, as applicable.
• will submit the Vendor Inspection and Test Plans (ITP), Schedule and Procedures
for Company information, for the equipment and materials, which have been
identified for participation by Company’s representative in inspection and testing.
• will compile a Project Quality Plan and identify the inspection requirements of the
project materials. Actual inspection and verification will be performed per MAN
FIA procedures.
• Expediting of project materials and equipment will also be performed as required,
in line with MAN FIA procedures.
3.5.13 Shipment & Freight Forwarding
MAN FIA will be responsible for approving the release of completed goods for shipment
after satisfactory completion of final inspections and will execute forwarding activities for
all equipment/material (including long lead equipment items). MAN FIA will also be

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responsible for organising and co-ordinating packing, marking and transport of

equipment from the source of supply determined in the purchase order to the Job-site.
Such services shall include:
• Preparing packing, marking, shipping and documentation specifications.

• Inspecting of packing, marking, and loading.
• Taking responsibility for authentication of shipping documents (including
Certificate of Origin)
• Developing plans and procedures for freight forwarding, handling and customs
clearance of equipment and materials to ensure that all freight is consigned to
arrive at Job-site on time in accordance with the requirements of the project
schedule.
• Organising and ensuring timely shipment of materials and equipment to Site.
Prepare, maintain and issue a monthly shipping progress report including
monthly shipping forecast.
• Arranging for the importation of all materials and equipment purchased, for
receiving and off-loading at Site.
• Shipping the various project equipment and materials to be co-ordinated through
the MAN FIA office in Geisenheim.
• Shipping / Transportation of all in-country (Libya) equipment and materials will
be co-ordinated through Tripoli office.
• MAN FIA uses internationally reputed freight forwarding companies to handle
shipping of project cargo. If project schedule allows, cargo will be consolidated
at the freight forwarder facility. Shipments will be effected based on the
requirements of the project schedule. Generally 40’ or 20’ containers will be
used for shipping the cargo.
• Any oversize cargo that cannot be containerised will be shipped as break-bulk
cargo.
3.5.14 On-Site Receipt & Storage
MAN FIA personnel will check all equipment at the port before transported to Site and all
damages and losses will be reported to the Project Manager and to the Field
Construction Manager at Site.
Upon arrival at site, these equipment / materials will be checked again by Material
Controller in conjunction with Field Stores Manager, & all remarks will be reported on a
Material Receipt Form.
All equipment and materials will be unloaded from the trucks and stored in a lay down
area at site. All small and sensitive bulk material will be stored in a protected store at
site.
All equipment and materials will be carefully handled and stored at site, either inside
covered stores or inside fenced materials yard, depending upon the type of equipment or
material. Handling, preservation and storage of equipment and materials shall be
carried out in conformance with Vendor’s instructions, in addition to Project and
Company’s requirements.

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Fragile equipment, Instrumentation and electronic items etc. that are sensitive to weather
conditions, if required, shall be stored in ventilated enclosed storage. After installation in
the field, these items shall be provided protection from sun, sand ingress etc. by
installing temporary plastic covers / shelters / sheets etc.
Liquids such as chemicals, lubricants etc. shall be stored on hard standings with lean-to
shade and proper facility for spillage and drainage control.
Regular inspection of stored items shall be carried out to verify adequacy of storage
protection provided.
3.5.15 Release Of Materials For Construction
All bulk materials and accessories of equipment will be released from their respective
stores for fabrication or installation, utilising a Materials Release Order Form to be
completed and signed by the responsible area craft Supervisor and issued to the
respective store-keeper. The area craft Supervisor will fill out the forms showing the area
or plot, the ISO number or drawing number, detailed specifications of required materials
& quantities required per MAN FIA Discipline Procedures.
3.5.16 On-Site Vendor Representatives
MAN MFO/ FIA will where necessary, requisition the services of vendor representatives
to site to supplement MAN MFO/ FIA specialists during pre-commissioning and
commissioning stage. The details and number of vendor representatives and the time
period will be worked out during project implementation. Each Vendor representative’s
requirements will be firmed up prior to placement of purchase order.
3.5.17 Materials Control and Reporting
The MAN FIA Project Material Control Strategy will involve the tracking and recording of
material receipt and handling at site. An experienced Materials Controller will be
responsible for site material control including the receipt, inspection, issue, and return of
materials, storage, stock control, material inventory and tracking. A team of Field
Inspectors, Storekeepers, Computer Operators and Assistants will support the Materials
Controller to achieve an effective and efficient materials control program.
The Materials Controller will be responsible, in consultation with the Job-site

Construction Manager, for priorities between material availability and fabrication
requirements. He will ensure early inspection of goods upon receipt at site and furnish
E.S.D. (Excess, Shortage, Damage) reports on a regular basis to the Project
Procurement Manager such that timely corrective / procurement action can be taken. A
log of all E.S.D. reports will be prepared and monitored on a regular basis, to ensure
timely availability of replacements for the short / damaged items in line with the
construction requirements.
3.6 CONSTRUCTION
Construction will start as planed scheduled mobilisation for the camp facilities at site.
The camp facilities will have all the features that are normally provided in terms of

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accommodation, messing, recreation and communications in compliance with the MAN

MFO and local regulations.
The Construction Phase begins with implementation of the Project Schedule, Controls
and Reporting Systems to enable construction to commence civil works, demolishing
works and construct foundations well ahead of the delivery of major equipment. For
major equipment foundations a soil survey will be carried out to supplement available
information in order to provide a reliable basis for foundation design work.
Each system will be constructed, inspected, tested, witnessed, documented and certified
by the inspectors of both the Contractor and the Company, then reinstated where
required.
A copy of the documentation & certificates for each system, witnessed by the Contractor
representative/inspector and the Company representative/inspector, will be handed over
to pre-commissioning on or before the Project scheduled deadline.
3.6.1 Construction Completion
When all Mechanical Equipment, Vessels, Piping, Instrument, Electrical Equipment,

Package Units and their related control and utility systems have been completed, as
above the Construction Engineering & Inspection Teams will complete all necessary
actions and checks to ensure that all items, are built in compliance with the applicable
drawings and specifications and prepare a file with the necessary document certifying
that each system is mechanically complete, fit and safe to energise.
When all systems are complete, as above, a copy of the Systems Status Record will be
handed over to the Pre-commissioning and Commissioning Team.
When the Construction Manager confirms that all systems within the plant are complete,
he will prepare, sign and issue a Mechanical Completion Certificate to Company for
approval. The related documentation for the individual systems will be attached to the
certificate.
3.6.2 Pre-Commissioning
The plant will be taken over for all Pre-commissioning and Commissioning activities
under the direction of the Commissioning Manager.
To achieve a fully operational plant status the Commissioning Manager and Team of
qualified engineers will conduct the Pre-Commissioning & Commissioning activities.
The Pre-commissioning comprises the dynamic functional testing and verification of all
individual systems, scope includes examination and witnessing of all necessary
documentation and certificates covering the disciplines applicable to each individual test.
Pre-commissioning will commence with a systematic check of the individual systems

followed by purging and nitrogen leak testing.

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The Pre-commissioning activities include tests to prove the performance of each system.
(i.e. loop checks, safety & utility systems) in compliance with the design parameters such
that interactions and operation between equipment and other systems are satisfactory.
The pre-commissioning teams are multi-discipline and will as necessary conduct all tests
de-bugging systems function test runs to prove and ensure the completeness of each
system for all disciplines, in compliance with Project Specifications & Commissioning
Plan.
The Pre-commissioning activities will culminate in a fully functional safety test of each
individual system.
3.6.3 Commissioning
To achieve a fully operational plant status the Commissioning Manager and Team of
qualified experts and other manpower, will conduct the Commissioning.
The Commissioning team will develop all the necessary Project Operating Guidelines,
Procedures Forms, Reports and Certificates prior to the start of commissioning.
The Commissioning Manager will be responsible for all aspects of commissioning

including: the Guidelines, Procedures, design-liaison, planning, co-ordination and all
related activities, such that the Plant Start-up can commence.
The commissioning process is the satisfactory testing of all individual systems together
as an integrated single network that constitutes the operable plant.
Commissioning team will prepare and maintain a weekly commissioning log to detail all
commissioning activities and showing the status of each system. The key data from this
Log will be integrated into the Project Schedule to reflect all updates.
As each successful stage of the commissioning tests are completed the documents for
each will be witnessed and signed by a representative from the Contractor and the
Company and delivered to the Company in compliance with ITT Contract Documents.
3.6.4 Start-up, Performance Test, Provisional Acceptance
The following actions shall be conducted in compliance with the relevant items described
in Contract Document (not yet received).
Pre-requisites for Start-up and Running Tests are the successful completion of Pre-
commissioning & Commissioning including all related witnessed and signed
documentation.
When all Mechanical Equipment, Vessels, Piping, Instrument, Electrical Equipment,

Packages and their control and utilities have been completed, tested and proven as
above, the Commissioning Team will complete all necessary actions and prepare the
files with the necessary documents certifying each system is complete and safe to
operate.

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When all systems are complete, as above, a copy of the Systems Status Record will be
handed over to the Company.
When all commissioning activities including the performance test are completed to the
satisfaction of the Company, the Contractor will issue a „Provisional Acceptance
Certificate“ to the Company for verification and signing.
Within the prescribed time limit, the Company shall verify and issue the signed
„Provisional Acceptance Certificate“ to the Contractor.
The „Provisional Acceptance Certificate“ will state that the Company accepts that the
Plant is ready for Operation and Company is taking over responsibility.
3.6.5 Official Certification and Hand-Over to Company
After the issue of the „Provisional Acceptance Certificate“ by the Company, the Plant will
be officially handed over to the Company.
The Contractor and the Company will conclude the business as described in the in
compliance with the relevant items described in the ITT, Contract Document General
Conditions.
3.6.6 Training & Operating
Where applicable MAN MFO/ FIA can provide Training and Operating when the
Company needs these services and or back-up for any Plant or Unit within the plant.
3.6.7 Spare Parts
With finalising the orders for the various equipment / materials, the requirement of
commissioning spares will be firmed up in consultation with respective equipment
vendors and informed to Company. A final priced list of such spares is aimed to be
provided to Company within 2 months of placing orders.
MAN MFO/ FIA will ensure that all the required commissioning spares will be made
available at site prior to commencement of commissioning.
For spare parts (2 Years Running Spare Parts) the Contractor will obtain and issue to
Company spare parts recommendations required during (2) years or normal operation,
which the Company may decide to procure. Procurement of such spare parts shall be
reimbursed by Company.

520 08 30375 QM-4-PR-MFO-2002 F1
WAFA GATHERING
SHEET 17 OF 19
PROCEDURE
3.7 PROJECT CORRESPONDENCE
3.7.1 General
All correspondence and communication shall be addressed and directed between

MEL’s and MAN FIA’s representative bearing the following reference:
• Subject: C/0579/WA/08
• Surface Facilities for 3 Infilling Wells in WAFA Field
• 5200830375.
Oral communication of instructions or information in connection with the Contract shall
be confirmed in writing using formal correspondence and until then such confirmation
shall not be binding.
All correspondence shall be prepared in the English language.
3.7.2 Correspondence Coding System
All correspondence and communication between MEL and MAN FIA shall be
sequentially numbered using separate series for letters and faxes and prefixed by the
abbreviation for the originating and receiving party to be coded as follows:
AAA / BBB / CC / DDDD
From / To / Type / Sequential number
Where AAA = Identifier for sender

Where BBB = Identifier for receiver
Where CC = Type of correspondence

LT - Letter
E - E-Mail
FX - Fax
MM - Minutes of Meeting
TQ - Technical Query.
Where DDDD = Sequential number.

The sequential number will be starting at each document type with 0001.
These are for correspondence between MEL and MAN FIA, not intra site or internal.
MAN FIA shall maintain a chronological register of all incoming and outgoing
correspondence required or sent out in connection with the Contract by MAN FIA.
All correspondence and communication shall be date stamped on receipt.

520 08 30375 QM-4-PR-MFO-2002 F1
WAFA GATHERING
SHEET 18 OF 19
PROCEDURE
3.7.3 Contact
The formal point of contact between MEL and MAN FIA shall be the relevant Project
Manager.
Addresses for any correspondence between the parties shall be as Follows:
• MEL:
Company Mellitah Gas B.V. Telephone : 00218-21-335 0746 ext. 61097
th
Dat El Imad Tower I 10 floor Fax : 00218-21-335 0980
Tripoli, G.S.P.L.A.J.
Attention Mr. Francesco Paone e-mail : FPAONE@mellitahog.ly
MAN FIA:
MAN Ferrostaal Oil & Gas Ltd Telephone : 00218 215 634760-63 ext. 121
Gasr Bengashir, Contractors Area Fax : 00218 215 632324
Tripoli, G.S.P.L.A.J.
e-mail : wolfgang.melis@man-fs.com
Local administrative correspondence may take place between MEL and MAN MFO at
Site. Copies of all such Site correspondence shall be immediately dispatched to MEL’s
project office or MAN FIA central office as appropriate, by the originator.
3.7.4 Type of Correspondence
a) Letters
All letters shall be signed by authorized personnel such as either EOC project
manager or MAN FIA project manager and originator.
All letters to MEL shall be addressed to Mr. F. Paone.
All letters to MAN FIA shall be addressed to W. Melis through MAN MFO Tripoli
Office.
b) Telephone
Telephone conversations do not require confirmation, except in cases where
decisions on contractual and technical matters are made. These decisions shall be
recorded and confirmed by letter or telefax.
c) Telefax
Telefax messages need not be confirmed by letter.
All faxes to MEL shall be addressed to Mr. F. Paone.

520 08 30375 QM-4-PR-MFO-2002 F1
WAFA GATHERING
SHEET 19 OF 19
PROCEDURE
All faxes to MAN FIA shall be addressed to W. Melis through MAN MFO Tripoli
Office.
d) Transmittals
All reports, drawings, specifications and other technical/engineering documents
transmitted between MAN FIA and MEL shall be sent under cover of a Transmittal
Note. The recipient shall sign the Transmittal Note and return one copy to the
sender.
e) E-mails
When e-mails are used to transmit documents, the identifier for correspondence
shall be repeated under subject line of e-mail. The Project heading shall be
included in the text portion of e-mails.
All e-mails shall be addressed to F. Paone.
All e-mails to MAN FIA shall be addressed to W. Melis.
3.7.5 Document Submission to Company
The Contractor shall provide copies of all Project documentation (i.e: Supplier,
Engineering, Construction, etc.), either approved by MEL or approved by MAN FIA and
not requiring MEL approval, at revisions as follows:
For Information or approval:
Drawings ................................................. : 5 full size prints
Supplier documents (not manuals) ......... : 5 copies
Multipage documents (incl. procedures) . : 5 copies
Manuals / Supplier manuals.................... : 5 copies.
3.7.6 Document Verification and Approval by Company
All documents submitted to MEL for approval shall be complete and duly signed for
verification and approval by MAN FIA. They, as far as MAN FIA is concerned, shall be
final. If “holds” exist they shall be clearly identified on the document. All documents shall
be submitted in complete packages and self supporting to allow a timely and effective
review.
MAN FIA shall allow for MEL’s review time when scheduling the Project activities so
that no delay results to the Work as a consequence of this activity. MEL’s
review/approval times to be accounted for are as follows:
• Drawings ......................................................... : 15 days
• Multipage documents (except procedures) : 15 days
• Procedures...................................................... : 15 days
If MAN FIA does not receive any comments within 15 days from MEL, the documents
should be considered as approved.

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COM. JOB No. COMPANY DOC. No. REV.

Mellitah Oil & Gas BV

REV. DATE PAGE DESCRIPTION PREP’D CHK’D APP’D CLIENT

P1 A 10.08.08 ALL LT/ON/WIP/FP/008/11 W.Melis Dr. Rodies W.Melis

F1 31.07.10 ALL As-Built C.Lague W.Melis W.Marschick

MAN FERROSTAAL OIL & GAS LTD.

1 ORGANISATION CHART .................................................................................................... 5

3.6 CONSTRUCTION ..................................................................................................... 13

MAN FERROSTAAL OIL & GAS LTD.

3.6.6 Training & Operating....................................................................................................................16

TABLE OF CONTENTS (continued)

3.7 PROJECT CORRESPONDENCES .......................................................................... 18

MAN FERROSTAAL OIL & GAS LTD.

MAN FERROSTAAL OIL & GAS LTD.

MAN FIA = MAN Germany GSHM MELLITAH Gas

HSE MANAGER Project Quality Manager

MAN –FIA MAN MFO – TRIPOLI

Mr. E. Alfonso Mr. F. Wittman *

Mr. J. Talaue Mr. A. Schweitzer *

Mr. J. Puno Mr. Franzen *

Mr. A. Celiz Mr. P. Toebel *

Mr. T. Magno MISC

COMMERCIAL CAD Dept.

*Handling over project to MFO Support till FA

MAN FERROSTAAL OIL & GAS LTD.

Office in Tripoli, Libya

3.1 LAUNCH MEETING / KICK-OFF MEETING

3.2 PROJECT KICK-OFF MEETING WITH COMPANY

3.3 PROJECT SCHEDULE

MAN FERROSTAAL OIL & GAS LTD.

3.4.1 Process Engineering

Process data sheets for equipment and instrumentation will be prepared.

Cause and effect diagrams will be prepared.

Consumption lists an summaries will be prepared.

3.4.2 Site Survey

3.4.3 Detailed Engineering Design reviews

MAN FERROSTAAL OIL & GAS LTD.

3.4.4 Engineering Standards

3.4.5 Quality System

3.5.1 Procurement Strategy

3.5.2 Procurement Procedures

Procurement Procedures will be reviewed with respect to project specific requirements

MAN FERROSTAAL OIL & GAS LTD.

3.5.3 Procurement related activities

3.5.4 Project Vendor List

3.5.5 Vendor Documentation

3.5.6 Commercial and Technical Bid Evaluation

MAN FERROSTAAL OIL & GAS LTD.

• Requirement of the vendor representative for testing and pre-commissioning

3.5.7 Vendor Selection / Recommendation for Purchase

3.5.8 Purchase Orders

3.5.9 Procurement Plan

3.5.10 Vendor/Supplier Warranties

MAN FERROSTAAL OIL & GAS LTD.

3.5.12 Inspections & Testing

3.5.13 Shipment & Freight Forwarding

MAN FERROSTAAL OIL & GAS LTD.

responsible for organising and co-ordinating packing, marking and transport of

• Preparing packing, marking, shipping and documentation specifications.

3.5.14 On-Site Receipt & Storage

MAN FERROSTAAL OIL & GAS LTD.

3.5.15 Release Of Materials For Construction

3.5.16 On-Site Vendor Representatives