LESSON 5:ADVANCED PRESENTATION APPLICATION

OBJECTIVES:
1. Explain the benefits of being able to prepare an electronic presentation.
2. Use presentation applications to effectively prepare visual aids by
maximizing the use of its advanced features.
3. Utilize the appropriate feature and functions of MS POWERPOINT as the
needs arise in a presentation .
4. Value the benefits of presentation productivity tools in making better
presentations for academic and professional purposes.

EFFECTIVE PRESENTATION
-An effective presentation is one that clearly communicates it’s message,
engages the audience, and achieves its intended purpose.
-It’s well-structured, uses appropriate visuals, and delivers information in a
compelling manner,keeping the audience’s attention throughout.
-Additionally,it should be tailored to the audience’s needs and interests, and
the presenter should be confident, knowledgable, and able to handle
questions effectively.

MICROSOFT POWERPOINT
-Microsoft PowerPoint is a popular presentation software that allows users to
create slideshows for various purposes, such as business meetings,
academic presentations, or personal projects.
-It offers a range of features including slide design templates, multimedia
integration, animation effects, and collaboration tools.
-With PowerPoint,users can organize their content visually, add
text,images,videos,and charts, and customize the appearance of their slides
to create professional-looking presentations.

USEFUL MICROSOFT POWERFUL FEATURES

-These features in Microsoft PowerPoint, like slide master, animation, slide
transitions, timings, hyperlinks, action buttons, and importing objects, are
powerful and useful for creating engaging and professional presentations.
-They help maintain consistency, add visual appeal, control pacing, enable
interactivity, and enhance content quality.

GUIDES FOR MAKING AN EFFECTIVE PRESENTATION

1. Minimalism-Do not put too many slides in a presentation.The audience
usually becomes disinterested once they see a lot of slides.
2. Clarity-The slides in the presentation must be clear.Fonts should be big
enough for the audience to read. Fonts should also be appropriate to the topic
to be reported or presented.
3. Simplicity- Do not put an entire paragraph in the slide.Use key phrases,
and only the necessary information must be included in the slides. Information
must be included in slides. This can be accomplished by using bullets and
short sentences.Follow the 6x7 rule that limits the content of each slides to six
lines and seven words per line.
4. Visual-orientedness-Use relevant graphics to make the presentation more
interesting.However,graphics should be used only when needed.Graphics
should not be images that may distract the audience from the actual content
of the report.When presenting data,graphics such as charts and graphs are
more useful than tabular presentation.
5. Consistency-Slides should be uniform. Avoid using different background for
every slide. Ideally, the presentation elements like fonts and colors should
also be consistent in every slide.
6. Contrast-Make the presentation readable.Constrasting colors must be used
for text and background. It is advisable to use light text on dark background or
vice versa.

APPLYING CONSISTENT BACKGROUND USING SLIDE MASTER

 An intriguing PowerPoint presentation can be created with the use of
animations. When employed effectively, timings and animations enhance
the message’s overall impact and draw the audience’s attention to the
presentation.
 Texts and objects can have animations applied by a presenter.However,
animations should only be utilized sparingly because overusing them in a
presentation would only serve to distract the audience. Recall that the
content of a PowerPoint presentation is what matters, and the animations
are only extra features.

1.In the view tab, click slide master. The slide master tab will appear.

2. In the slide master tab, click background styles and from the dropdown that
will appear, click format background.
3. From the format background options, select picture or texture fill, and click
insert.

4. From the insert pictures box that will appear, browse the folder where your
file is located.

5. Click insert once you have located the file you want to use.

6. You will return to format background option.Click apply to all, so that the
background will be applied to all current slides and new slides aded.
7. Exit the slide master tab by going to view tab and selectin normal view.You
can also click the normal view shortcut at the bottom-right part of your screen
to exit the slide master.

.
ANIMATION AND TIMINGS
-An intriguing PowerPoint presentation can be created with the use of
animations.When employed effectively, timings and animations enhance the
message's overall impact and draw the audience's attention to the
presentation.
-Texts and objects can have animations applied by a presenter. However,
animations should only be utilized sparingly because overusing them in a
presentation would only serve to distract the audience.
-Recall that the content of a PowerPoint presentation is what matters, and the
animations are only extra features.

1. Click on the object or highlight the text to which you want to apply the
animation.

2. Go to the Animations tab, and click Add Animation.

3. On the dropdown box that will appear, choose the desired animation.
Entrance is used to show how the object or text will appear in the slide.
Emphasis is used to focus or point attention to a certain object or text. Exit is
used to show how the object or text will disappear from the slide. Motion paths
are used on how an object or text will move from one point to another in the
slide.

4. There are some animations which require additional options. An example is

the animations that will come from the sides of the screen (i.e., Fly in) where
the user must set from which side of the screen the object should come from
f.e. From Top, From Bottom, From Left, and From Right). If an additional
effect option is needed, the Effect Options will be activated as shown below.

TIMING
-Timing is used to automatically set when a particular animation will take
effect(I.e.,you can set when a specific object or text with animation will appear
on your presentation.)
-During a presentation, it will be very easy for someone to present since he or
she will just focus on the discussions.All texts or objects will automatically
appear, move, and disappear from the presentation.However,the presenter
must keep in mind that when using animation timing, he or she must be aware
of the timing of each animation, so that his or her discussion will be
synchronized with the PowerPoint presentation.

1. After adding animation to a specific object or text, head back to the

animations tab, and go to the timing group.
2,In the Start option, select when the object or text will appear. On Click -
object or text will start animating after mouse click With Previous - object or
text will appear together with the previous object or text After Previous - object
or text will appear after the previous object or text.

2. Choose the Duration and Delay. Duration - set how long an effect will
animate Delay - set when an object will start animating.

SLIDES TRANSITIONS AND TIMING

-Similar to Animations, Transitions let the user customize the effects that
appear while switching between slides. An animation performed to a slide
during a transition could potentially be used to characterize it. It's also used to
provide interest and engagement to presentations, much like animation.
-Slide transition timing can also be used to automatically determine when a
presentation should switch from one slide to the next. To make a presentation
appear more formal and well-organized, it is ideal for all slides to have the
same transition effect. This is especially true when preparing for a
professional presentation.

1. Click on the slide where you want to apply the transition.

2. Go to the Transition Tab and choose the desired Transition effect in the
Transition to This Slide group.

3. Go to the Timing group and set the Duration and Length of time before a
slide moves to another. Duration is used to set the length of time the transition
effect will animate. Advance Slide Option After-set the length of time the slide
will remain in view before the presentation moves to another slide On Mouse
Click - if selected, the presenter will have an option to move the next slide
when mouse is clicked even before the end of the time set in After option.

HYPERLINKS
-Go to the Timing group and set the Duration and Length of time before a
slide moves to another. Duration is used to set the length of time the transition
effect will animate. Advance Slide Option After-set the length of time the slide
will remain in view before the presentation moves to another slide On Mouse
Click - if selected, the presenter will have an option to move the next slide
when mouse is clicked even before the end of the time set in After option.

2 MOST USED LINK OPTIONS IN POWERPOINT:

1. Existing File or Web page - links the object or text to a website or to a file in
the hard drive a. Link to an existing file in your hard drive — browse the folder
where the file is located and click "Ok" b. Link to web page - type the
complete web address in the address box.
2. Place in This Document - links the object or text to a specific slide in a
presentation.

1. Select/Click an object or highjight a text.

2. On the Insert tab, click Link. You can also right-click the object or the
highlighted text and choose Hyperlink on the menu that will appear.

3. An Insert Hyperlink dialog box will appear where you can choose the object
or text to be linked.

ACTION BUTTONS
-Action buttons act like hyperlinks. They provide a clickable object that will
automatically direct the presentation to another slide, a Word document, an
Excel spreadsheet, or any document in the web.
-The main difference between an action button and a hyperlink is that an
action button utilizes shapes to make it more engaging while a hyperlink is a
plain text with link. Microsoft PowerPoint has plenty of built-in Action Buttons
to choose from, but a presenter can choose other shapes or even pictures
and make them perform the function of action buttons.

These are some of the built-in action buttons in MS PowerPoint.

 Go back or previous. It proceeds to the previous slide.
 Go forward or next. It proceeds to the next slide.
 Go to beginning. It proceeds to the first slide.
 Go to end. It proceeds to the last slide. Return. It brings back the slide that
was navigated before the current slide.

1. In the Insert tab, click Shapes. From the list of available Shapes that will
appear, scroll down to the bottom where the list of Action Buttons is located.

2. Select the desired Action Buttons. A dialog box will appear showing the
different options and settings on how to manipulate the action buttons. The
commonly used option is Mouse Click. The Hyperlink to: will always have a
predetermined option depending on the type of action button you choose.
Click OK when done.

EMBEDDING OBJECT IN MICROSOFT POWERPOINT

-Embedding or importing objects is one of the most useful features of
Microsoft PowerPoint.This makes it easy to manipulate an object using other
applications.
-One can embed MS Excel tables, bitmap image, MS Word documents, and
other types of files supported by MS PowerPoint.
-For example, a table in PowerPoint can be easily manipulated if it is
embedded as a Microsoft excel worksheet, then if it is inserted in the slide. By
embedding, one can use excels formulas which are not available when
inserted in MS PowerPoint.

1. In the Insert tab, click Object.

2.In the Insert Object dialog box that will appear, select Create new (if you
want to create a new file), and choose Microsoft Excel Worksheet from Object
Type.
You can also select Create from file instead of Create New if you want to use
an existing file.
Click OK when done.

3.An embedded Microsoft Excel, for instance, in Microsoft PowerPoint will

allow the creator to use the formulas and other features of Excel. This will
make doing corrections in the tables easier.