ARCATA TTT TSTAPE TTRTETOT —geassonne or craroozsoravo (ase oftaet ate osrerf waters) PAA) Fax -91-11-25009507 / 25003516 National Highways Authority of India (Ministry of Road Transport and Highways) ‘5 6, Saet-10; weer, AE eA-110075 6.5.86. Sector-t0, Dwatka, New Dei 11007S 04.10.2017 To AILIEs/ AEs/ SCs (As per list enclosed) Sub.: Standardization of Role & Reporting Responsibilities of Engineering Consultants (independent Engineers, Authority Engineers and Supervision Consultants) Sir, 1, Independent Engincers ([Es), Authority Engineers (Ais) and Supervision Consultants (SCs) play a crucial role in supervision and monitoring of construction, operations and maintenance of highway projects. They also help expedite the progress by highlighting important issues and areas of concern that need to be addressed. The IE/ AE / SC is an important link between the Authority and Concessionaire/ Contractor and is contractually obligated to submit the Monthly Progress/ Status Reports detailing various aspects of the project’s progress/status. 2. For the projects in Operations & Maintenance (O&M) phase, it has been observed that there is a large variation in the sections in the reports and the level of detail used to report certain sections. Reports also follow inconsistent formats, resulting in the loss of detail required for effective monitoring by the Authority. Hence, it is imperative that reports across all projects in O&M phase are standardized to ensure consistency and comparability. In this regard, NHAI has prepared a sample format of the Monthly Status Report to be submitted by IEs/ SCs and the same is enclosed herewith, The format has been uploaded on the NHAI website (www.nhai.org). The format has also been included in the new REP document for appointment of IE/SC published on 08.09.2017. In order to explain the sample formats, guidelines and illustrative figures and graphis are included in each section which may be modified as necessary with actual details of the project. 3. For the projects in Construction phase, NHAI vide circular no, NHAV/CMC/ Mise, 2016/ $8162 dated 26.07.2016 issued directions that all Monthly Progress Reports will invariably contain an Executive Summary in the pre-defined format, in addition to the existing report. In this regard, NHAI has updated the sample format of the Monthly Progress Report to be submitted by IEs/ AEs which is enclosed herewith,4, TE/ AE/ SC shall be responsible for coordinating with the concerned PD to ensure uploading of Monthly Report on PMIS portal by 7" of every month, IE/ AE/ SC shall also generate a certificate from PMIS which shail be submitted with monthly invoice for payment. 5. As the compliance of above instructions are being monitored at the highest level of Government of India, all IE/ AE/ SC should ensure that all Monthly Progress Reports (for projects in Construction phase) and Monthly Status Reports (for projects in O&M phase) should be as per the prescribed format starting from the month of October, 2017. Accordingly, you are requested to inform all your Team Leader in respective projects to adhere to above instructions for smooth compliance to the guidelines 6, This issues with the approval of the Competent Authority, call an Wy wah (AK, Sabharwi General Manager (SRD&Q) 7 Copy to: AIEROs and PDs with a request to brin; jurisdiction, to the knowledge of all the IE/AEs under theirAnnexure I- Process for data updation on RAMS portal Road Asset Management System (RAMS) i a strategic and systematic process of maintaining, upgrading, and operating road assets effectively. It is a portal on which information related to road assets can be uploaded. This information is a combination of data collected from primary surveys using equipment such as Network Survey Vehicle and secondary data. Information collected in this system will be useful for the agencies responsible for their development and maintenance, investors as well as road users, The process and schedule mentioned below shall be applicsble for all IE/ABISC starting from Oct, 2017 All consultants shall be responsible for ensuring timely data updates and validation * Login details (usemame and password) of RAMS portal shall be provided to all {E/AE/SC * 2 months per year, in which equipment based road inspection needs to be done, has been defined in the new RFP documents * Consultants shall be responsible for uploading the data of road condition between Ist and 10th of the next month * Centralized agency at NHAL, HQ will closely monitor the status of data updation for every IE/AEISC, and escalate follow-up with PDs, ROs & CGMs for timely updates * Penalty shall be imposed on the consultants as per the new RFP in case of non-adherence to the timelines Last date for data updation for equipment based inspection: 10th of the month (next to the month when survey is scheduled)use uRasa ate woman a MINISTRY OF ROAD TRANSPORT & mre Beene Go [NAME & LOGO OF IMPLEMENTING AGENCY] [PROJECT NAME] Independent / Authority Engineer [NAME OF CONSULTING FIRM] MONTHLY PROGRESS REPORT NO. [XX] FOR THE MONTH OF: [MONTH], [YEAR]Tabie of Contents Content 1, Executive Summary nnn 1.1 Construction progress in current month... 1.2. Current issues and recommended actions by IE / AE... 13. Swip Plan (Summary) 1.4. Strip Plan (Details)... 2. Project Overview 2.1 Salient Features of Project 22 Project Milestones 2 Location Map 24 Key Plan... 3. Critical Issues & Action Log .. 3.1 Pending Issues & Action Log. 3.2. Obligations as per Contract 4, Physical Progress 4. Detailed Scope of Work & Physical Progress by Component 5. Land Acquisition and Clearance ....ceneer 5.1 LA Summary... 5.2 LA Detail by CALA., 5.3. LA Detail by Village for each CALA... 5.4 Manpower details of CALA 5.5 Clearances Summary. 5.6 Status of utilities shifting..... 6. Change of Scope .. 7. Mobilization of Resources ws. 8 Financial Progress Details... 8.1 For PPP projects- Escrow det 8.2 For EPC projects 9. Summary of quality control tests... 9.1 Tests witnessed by IE / AE... 9.2 Tests conducted by IE / AE. 10, Monitoring of maintenan cbligations during construction phase 10.1 Critical issues and action log scene a poem eee 7 5)10.2 Summary of repair work 10.3 Status of damages 11. Safety features... es 11.1 Pen picture of safety features. 112 Accident Report.. 12. Annexures...Construction progress in current month Physical Progress during current month (2) Financial progress (%) Cumulative Expenditure till date (Rs Cr) Tests passed as % of total tests witnessed by IE Tests passed as % of total tests conducted by IE ‘Number of pending COS proposals Amount for pending COS (Rs Cr) 12 Current issues and recommended actions by HE / AE Slow Progress of Structures: The progress of structures (especially, major bridges, flyovers and ROB's) is very slow. Overall progress is only XX%, Out of the total YY underpasses not even single underpass structure and its approaches is completed so far. No bridge is open to traffic so far. @ Recommendation: Concessionaire should improve the progress of structures. Request for revised workplan from Concessionaire including specific activities on structures Status of Change of Scope Proposals: Concessionaire has submitted Xx No. Change of Scope proposals. ¥y No. of them are still pending for decision. Concessionaire has not submitted necessary clarifications /dletails for the following Changes of Scope in spite of several reminders. @ Recommendation: Concessionaire to submit all pending clarifications to Authority. Authority and Concessionaire to expedite pending COS proposals.“8 ne mis Lb on “0 apean-ang wh Se apesg-ans, "0 0 a) sos Sze aso spommam wo 0 mse $6r WM wht a) wee gut waa “0 we 6 paride wea meg wna ero, 5 an aes: Theo sone) TRH) aakey Aq parayduros qi3uay “e sakes Kq paradusos ysury *z aHIONNsemen sen sano pad seaifoug ut wont yx pavers 208Detailed report 2. Project Overview 2.1 Salient Features of Project Project Name NH No. (New/ Old) Scheme/ Phase | ‘Mode of the Execution (BOT Toll/ BOT Annuity! EPC/ HAM Item Ratef Others) No. of Lanes/ Configuration Length of the Project (in Km) Total Project Cost (in Cr) ‘No. of Bypasses (Name of Town, Length) No. of Major Bridges (Number and Lovation) | No. of Toll Plazas (Number and Location) No. of Fly Overs (Number and Location) DPR Consultant Name Lead & Consortium Members of Banks | Name (SPV & Parent Company) [Date of Award (LOA Date) Concession: Appointed Date Concession Period Construction Period (in Days) [O&M Period (in Days) heduled Date of Completion {independent Engineer _ | TE / AE Agreement Date | TE. (AE Mobilization Date rc2.2 Project Milestones De oe ion ee Oro: er So fats ca ALL FIGURES & GRAPHS IN TEMPLATES ARE. ILLUSTRATIVE, PLEASE ADD ACTUAL pa ini en ie Scones Recrui ae pout y Cer acti Milestone 1 |Description) | 25 omy) oanevrryy| + [Achieved [Description | [DDN DDMMTITY 3. | Saree, Milestone ae u | achieved Scheduled Not scription DiMMOVYYY] 1p Coatteton|(Desripion) | 100 |rooanerery yp server) au Nemozeroet wx @ 1g¢svaa00 Py dep woneroy ¢°z ~~ STVIAC TYALOF GOV ASVATd FALLPUISATH FAV SALVTAWAL Ai SHAVUD B STANDIA TIVOL HNeuUeEYD } ozeeserus 1 0} 00z#26°ND ~ x ~ vonDag laxcav se | 0z+26UD (eu oigecpu | OLSWIWN 1OSPOUAT osronose+us ‘® aos 01 o0e+8S'UD - x- UoRDeg iro (suyepo1yo0 : @ yD. uw) pwet bees Gunzses) 2 supe ekg Nokes 2) oust ‘nde con Ie » yt g eo ‘ 2 We , Se ei 3 osser wo. i é i He FE, sso é| Is woe mates BI l oo : oogsier 49 ‘BD gow ¥ i mys j . HN se t i ™ alg ttn ERB crSHLOL 1 pr areeroure ean PHN-elo}eBuEgSUVIAG WALI GV ASVATE FALLVELSATA UY SILVTAWAL NI SHAVYD P STAND TIF B07 t ‘aureuoyssaaKi09 a — go sdn syairy ‘2uON, uy zs | (Spuryo] pss an] © " cq € UAT 499 05 zoysouie wale pseu] [ONSS9OUOO) esa aBioud MOIS Takara) pe i fg io = fuwureyy woy OG) wy pz | fesoumyD] Poajosay z Laval] ‘Broan fonsy Areyaudos| INFTVOI | jonesuaduros45| satya 01 paywyeoss "| i fi EMAL peey AAOPLwSta9H50 | wo sBoUJO [EPOU TOW 01 anssy LALunnvadl| rena sautiy or aweywosa | oy Aq wues.onstygo) SY | LMHHDI | JAW | gayosuc |PMMAD | HOI JO CT | T 1 panuiqns pesodoug ena Bor wonay y sonssy 3 uORIY 3 sanss|3.2 Obligations as per Contract Expected Contents & Structure | Please write a summary of non-compliances of contractual obligations highlighting reasons | | for delay, stating pending actions and their potential risk to the project’s progress and recommended | | actions by the IE. | © Critical obligations and constraints of concessionaire as per contract | | © Critical obligations of authority as per contract © Critical pending obligations of IE as per contract NOTE: Please include important issues requiring intervention of various parties, giving details and background wherever necessaryssasdoag prorsdyd %S more et 00 000 00% SOM INO %8'0 000 W001 samonng WEN OTL Hovor AN / AOU PUL H}10M dspLig LOFe HY %0'S 1 Ad0rse SHON DEON ssausoig RASKyd “fat mor Too WioL aw 4070 20) a ONE 2400"F w20id HOLT 00'P SHOR NOT 0 9. ware wh Se 600°9 [vet UE panuagueuy %e0 9) wre uy se ainianisaadng (anno sac uo, WHE WH SE Sun|NASANS ppoosoguras‘suonoos 0 “9. 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S91 SEOs oor | 0000 paunboy oq oy pm 000 00'SEI ‘wou Suns PG ssules erate)ot of e ahh. cos acs | ove 0 ox | ort | cor | se | cor) ae ore WIV) aoe soy ae 5 “STVLAI WALI GOV aSVITA SAV STLVTANGL NI SHAVAD P SALONA TIPa | ‘SmosuQ UN peutesao, Suipuod soueseaj9 | aBng pataydauocy] fy waa] parodusoy peureigo) arama quammuosjaug weqoy, pueay f Wop ares, ferro} ae IVHN (erro) s 0 0 I 0 0 0 z 0 z MoD ales fro} IVHN STIFIIG THALOF GAY AS¥ATd FALLPNLSATW FAV SHLVTAWAL NI SHAVUO ® STAN TV81 EAAAK awa) Buypuad jeaorddy ‘pantuiqns jesodo1g ‘Saye, Fupuiod souvyydusos ‘OH Ka OW 01128 8190 ‘Surpuad |61 (sugHio gard suoyseduio) aie Junouy | HN aC] exp paroadso * ameu01ss90u05| Euaaaawad) Al Aq paniugns oq 01 suonsayueig | — Lucamvewvad! fumowy | pamwgns 2q 01 126 Jopi0 sedoud up sonnuenb) vl 1 Aouny fa idiousd a poroaddy | fea cameaa aanownvaad ae) co adoag jo a8uey,y “9 tin | fuyuy | pasoaday) | faa EAA Esa GAL UA saan } ana] | anvaa).|.ayvaal | auvaay Paevaaa) evr] | svemnsa nO | aa, fPm | fue | fae Cua faa | Lin | fer | ponosdyy wn | aval] mavaa? | awwaal | aewaar prsarasay esr] ) svenoz on | 0K :mo[9q poplrosd ag 01 sfap It J] agqnayddin se yu ouroaily uo|ssaou0.) axp ut porroads se jeaespepEs Jo Jepzo axp HPL SouRPrONI! UH SEALCApEN|AL WOES 94 AAV oui oe es eee) urs Pcie (Genie. rece emit Nae oe spmep aososy -sivafoad ddd 10d 8 Splejaq Ssarso1g |ROURUTY “gS“FAMLIS NE FINVAGP (AGI NOLLVZIMEOW ONTINVISLNO FCATONG FSVITE ssaifoigpenenoy ung ‘wueitoug man) seaito1g pompeyss una ——| | (wbx oubuo|seaiBoug pompous wing — SUVIAG TALO¥ GQV asvaTd TALLraisATH AAV SULVTANGL NI SHAVUD ® STAN TIF8 NI PINVAGE (Aol NOLLVZITIIOW ONIGNVISLAO FANTING FS! oo Fy oo #1 G9 00 00 wel th MOLE MEE uauiesKay a 1ebI0L -@~ Go MND) ssauboig yo;sueUy axyemung spafoad Jaa 404 TRFeyopeur sy Ly WEPEOEW XIN 12M o | o 0 Ot Eao 0 ew | oost 1991 1919044, st | get IST st | 9¢1 Ist eu | 007 squnry Biqany 0 | 9st 9s o | Ist ist} eu | goz womepnip aseg ang anjanessy 0 0 0 o | 0 0 ew | oo¢ ve o | 0 0 0 0 0 su | oost sascyemy azsg ies | 0 0 0 0 | 0 0 ew | gost xopur poms oar | 0 0 ° OF jag 0 ew | oost sur] Sraqiony 0 0 0 0 0 0 eu | gost 159} 491901 apesd qng AV / SLAG passouyn sisay 56 s}89} Jo.ujuOD Ajyenb yo Cavurtng “6_ 16.2. Summary of repair work (@) [Pot Hotes sam [42 : - 2 | © | Ronghness vine eeseding | mm | 2,500mm | (6) | Cracking in more than 5% oF [sqm | 7179 : - 7179 i 4) | Ruting exceeding tomm in| Sqm 5 : 5 3 more than 2% of road surface at (©) | Bleeding’Skiding Sam | } | | Ravetting Sqm | | | Damage to pavement edges ” | exceeding 10cm 2 | Hard/arth Shoulders Rain cuts cum [650 5 : asf3. | Drains and culverts “G@_| Cleaning of Culver Nos 1 7 1 Je) | Danae toorsiting of culverts (©) | Sitting of drains in urban semi turban areas 4 [Road furniture (@)_ | Sign Boards Nos | 456 : 456 (6) [Kilometer Stones (6) | Metal Beam Crash Barrier (@)_ [Bus Sheters ‘Nos 72 : 6 (© | Faction signs wos | 26 16 (0 | Median Grits Rime | 898 : 394 (@)_ [Studs Nos | $328 : 3328 (6) | Detnators Nos | 8236 : 4236 (| Road Marking sam | 1899 : 1899) @ _| Kerb Painting sam | 4575 : 4575 © Guard Posts Nos | 3657 : 3657 5 _ | Stveet fighting and telecom (ATMS) (a) [Steet lis Nos () | Telecom Nos 6 | Trees and plantation (a) | Removal of vegetation affecting] Ha Wad 3.57 73.85 sight line and road strutures (| Replacement of trees and os | 15072 : 15072 bushes [7 | Buitaings and bridges (a) | Rest areas (| Toptazas | i [=> [Brides , | 2610.3 Status of damages Upto June 2016 Jul 2016 [Aug 2016 Sep 2016 ‘Total 11.Safety features ILI Pen picture of safety features Det |s to be provided after assessment of the site requirement vis-a-vis provisions in the Concessien Agreement: Lane anita Peace ly Z 7 Te Wey ets e2. Accident Report soupy ge fate proces Ceti es rane 10g od Rote cots) cue se aa atorce fi ies fo oue pm RHS 3S a6t } Be] UMEIG peUIREY “{] Ue UANeIG PUEH “OT 8 JOENL “LAMY, APOE “9 ONAL BLT “¢ sng “F daogysey “¢ MBYSHORY ONY *Z 12]O9Y.A\ ONL “T x MEYSIINT 91949 °6 aI04% SIOIO '$ ISHOKD “p UOENSOpad “¢ 1aFUASSEG | JALIL] r SIA 08-09 'S SIPAK 09-Ob'h SHEA Ob-ST “€ SIPDK CT-B1 “T SIP9A 81-0] OH 6 PIOD "8 WHOIS INCL Pur BuONS “9 uM APMOID “¢ FoySH'e waID/AUA I] mmoge punoy '9 werp a1oW YALA UoNoUnY “¢ WoHaUNG paroAeNG “p UONOUNy WE anog “E UONDUNG-A-ZuONDURp=LI| oO diy ¢ dump “p ain dieyg “¢ anny wally z peor wysieng 1) umouyun “> Adwg “¢ Suppurpyppopvopang °Z papeoy ApeuuION “| a | FOAL Jo ney *7 aqqeonddy | ON/SSOUISMOIC 9 WoTgOHE THOTUEYOOWY“s OPIS AuOIN UO WAAL “f TONLE Jo Ino afaaA “¢ SuIpaods 1090 °z WOR“ | a | Aanfut sou “¢ Sanfuy sofen Zea 1] Aewy UY 7 UH UMOWTU “6 WHANsOPEg WH] -B PLOY ay, 4O.ING parse L MO'SHTIOD waM YoT “9 VOISTIOS WM WYBRY “¢ 199!4O Xa O1 NFL “p You WO! UH] “E UOISTTIOD UE PeaH *Z pauuNyIaAG “| a | | rmecuant{ v_ | sosuodsas 01 spyary pxodas yo Suyddepy,Road works including culverts,minor bridges, underpasses, overpasses, approaches to ROB/RUB/ Major Bridges/ Structures (but excluding service roads) ALL FIGURES & GRAPHS IN TEMPLATES ARE _ ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS. A- Widening and strengthening of existing road (1) Earthwork up to top of the sub-grade_ (2) Granular work (sub- base, base, shoulders) (a) GSB. (b) WMM. (3) Shoulders (4) Bituminous work (a) DBM {b) BC (5) Rigid Pavement Conerete work (6) Widening and repair of culverts (2) Widening and repair of minor bridges B- New realignment/bypass (1) Earthwork up to top of the sub-grade (2) Granular work (sub- base, base, shoulders) (a) GSB (b) WMM (3) Shoulders (4) Bituminous work (a) DBM (6) BC (5) Rigid Pavement nerete work C- New culverts, minor bridges, underpasses, overpasses on. existing road, realignments, bypasses: (1) Culverts 30ALL FIGURES & GRAPHS IN TEMPLATES ARE ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS (@) Minor bridges (a) Foundation (b) Sub-structure (c) Super-structure (including crash barriers ete. complete) (3) Cattle/Pedestrian underpasses (a) Foundation () Sub-structure (c) Super-structure (including crash barriers ete. complete) (4) Pedestrian overpasses (a) Foundation (b) Sub-structure Road works including {c) Super-structure (including crash barriers etc. complete) culverts,minor bridges, (5) Grade separated structures lunderpasses, overpasses, (@ Underpasses approaches to 5 5 ROB/RUB/ Major (@) Foundation /Bridges/ Structures (but Gi) Sub-structure excluding service roads) ii) Super-structure (including crashbartiers ete.complete) (b) Overpass Eee (i) Foundation i) Sub-structure Gi) Super-siructure (including crashbarriers etc. complete) (c) Flyover () Foundation 7 Gi) Sub-structure Gi) Super-structure (including crashbarriers ete. complete) (@) Poot over Bridge Major Bridge A- Widening and repairs of Major Bridges 3Physical Item (1) Foundation (a) Open Foundation (b) Pile Foundation/Well Foundation (2) Sub-structure (3) Super-structure (including crash barriers etc. complete) B- Widening and repair of (@ ROB (1) Foundation (Q) Sub-structure (3) Super-structure (including crash barriers . c. complete) (6) RUB : (1) Foundation Q) Sub-structure (3) Super-structure (including crash barriers etc. complete) works and a, ROnnoal C- New Major Bridges (1) Foundation (@) Open Foundation (b) Pile Foundation/Well Foundation (2) Sub-structure (G) Super-structure (including crash barriers ete. complete) D- New rail-road bridges (@) ROB (1) Foundation (2) Sub-structure (3) Super-structure (including crash barriers ete. complete) (b) RUB (1) FoundationALL FIGURES & GRAPHS IN TEMPLATES ARE ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS (1) Foundation Structures (elevated (2) Sub-strueture sections, reinforced earth) (3) Super-structure (including crash. barriers etc. complete) (@) Reinforced Earth Wall (includes Approaches of ROB, Underpasses, Overpasses, Flyover ete. Service roads/ Slip Roads Gi) Toll Plaza (iii) Road side drains (iv) Road signs, markings, km stones, safety devices, ... (a)Road signs, markings, km stones, . (b) Concrete Crash Barrier? W-Beam Crash Barrier in Road work (¥) Project facilities (@) Bus bays (b) Truck lay-byes (©) Rest areas (vi) Repairs to bridges/structures (vii) Road side plantation Other Works i) Protection works (a) Boulder Pitching on slopes (b) Toe/Retaining wall (ix) Tunnel (a) Exeavation (b) Construction of support system including rock bolting, Lining ete (c) On complete completion of tunnel | (%) Miscellaneous * The above list is illustrative and may require modification as per the actual scope of the workAnnes 2: Onwards IE/ AE should include comments, status update, data points and reports in following annexures which have not been included elsewhere in the main report. Such reports may include but not limited to: Review status of drawings/ design reports Review status of other documents Minutes of review meeting Detailed Inspection report of project highway Correspondence details Weather report Organizational chart of Coneessionaire / Contractor and IE / AE © List of lab equipment © Details of user complaints * Project photographs eeee