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 Excel Math Functions Data Analysis Tools Keyboard Shortcuts
Formatting Shortcuts
There is a long list of Excel functions that includes some Excel provides a wide range of tools to help you analyze There are four categories of keyboard shortcuts in Excel: Use these shortcuts for formatting in Excel:
highly complex computations. Here are the ones you will and organize your data effectively. Let's discuss the various
General Shortcuts Ctrl + 1: Open the Format Cells dialog box
most commonly use: tools and their importance:
Navigation Shortcuts Ctrl + B: Apply or remove bold formatting
SUM: Adds up a range of numbers.
Formatting Shortcuts Ctrl + I: Apply or remove italic formatting
AVERAGE: Calculates the average (arithmetic mean)
Data Analysis Shortcuts
of a range of numbers. Sorting And Filtering Ctrl + U: Apply or remove underline formatting
MIN: Returns the smallest value in a dataset. Ctrl + 5: Apply or remove strikethrough formatting
Sorting and filtering in Microsoft Excel enables you to Alt + H + H: Access the Fill Color options
MAX: Returns the largest value in a dataset. arrange your data in a more organized way. To access
COUNT: Counts the number of cells containing the feature: General Shortcuts Alt + H + B: Access the Border options
numbers within a range.
õô Go to the Home tab. Here are some commonly used shortcuts for routine
PRODUCT: Multiplies a range of numbers together. tasks and Excel commands:
Click on Sort Filter in the Editing section.
Data Analysis Shortcuts
÷ô " & "

Excel Time Functions
Time functions help you manage, convert, and manipulate
time data.
NOW: Returns the current date and time.
TODAY: Returns the current date without the time.
HOUR: Extracts the hour from a given time.
MINUTE: Extracts the minutes from a given time.
SECOND: Extracts the seconds from a given time.
TIME: Constructs a time value from separate hour,
minute, and second values.
Excel Lookup Functions
A lookup function searches for specific values within a
range or table and return corresponding data from another
column or row. These are the most common for Excel users:
VLOOKUP: Searches for a value in the first column
ùô Choose one of the options in the drop down list.
These are your options:
Sort A to Z: Orders text data alphabetically or
numerical data from the lowest value to the highest.
Sort Z to A: Orders text data in reverse
alphabetical order or numerical data from the
highest value to the lowest.
Custom Sort: Apply multiple sorting conditions
to your data.
Filter: Apply multiple sorting conditions to your
data.
Navigation Shortcuts
To navigate within a workbook, try the following shortcuts:
Pivot Tables
Pivot tables are used to summarize and consolidate your
data effectively. They enable you to perform quick data
analysis by dragging and dropping different fields into
rows or columns, and applying calculations such as sum,
average, and standard deviation.
To create a pivot table:
Select your data range.
õô
Ctrl + N: Create a new workbook
Ctrl + O: Open an existing workbook When working with data, these shortcuts can be helpful:
Ctrl + S: Save the current workbook Alt + A + S + S: Sort selected data alphabetically
Ctrl + Z: Undo the last action Alt + A + T: Add or remove a filter to the selected range
Ctrl + Y: Redo the last action Ctrl + Shift + L: Enable or disable AutoFilter
Ctrl + C: Copy the selected cells Alt + =: Insert an AutoSum formula
Ctrl + X: Cut the selected cells F2: Edit an active cell
Ctrl + V: Paste the copied or cut cells › Ctrl + Shift + Enter: Enter a formula as an
array formula
By mastering these keyboard shortcuts, you can
navigate, format, and analyze your data more efficiently
and effectively.
Ctrl + arrow keys: Move to the edge of the current
data region
Ctrl + G: Open the Go To dialog box
Ctrl + Page Up: Move to the previous sheet in
the workbook
Ctrl + Page Down: Move to the next sheet in
the workbook
Home: Move to the beginning of a row

of a table and returns a value in the same row ÷ô Click on the Insert tab in the Excel toolbar.
' ' Ctrl + Home: Move to the first cell in the worksheet (A1)
from a specified column. ùô Choose PivotTable from the drop down menu
' ' -

HLOOKUP: Searches for a value in the first row of a
table and returns a value from a specified row in
the same column.
INDEX: Returns a value from a specified row and
column within a given range or table.
MATCH: Searches for a specified item in a range or
array and returns the relative position of the item
within that range.
If you've got the latest version of MS Excel, there are some new
features like XLOOKUP, which is faster than the older functions.
and configure your pivot table settings.
ûô Drag and drop fields into rows, columns, and
values areas to analyze your data.
Charts And Graphs
Visual representations of your data using charts
and graphs can help you gain better insights and make
informed decisions. Excel comes with a handy variety of
charts and graphs to choose from, including:
Column charts: Compare different data sets across
distinct categories.
Bar charts: Display comparisons among discrete
categories horizontally.
Line charts: Show trends and patterns over time.
Pie charts: Illustrate proportional data and percentages.
To create a chart in Excel:
õô Select your data range.
÷ô Click on the Insert tab in the Excel toolbar and
' '

choose desired chart type.

ùô Customize your chart's design, layout, and
formatting to meet your requirements.
Youtube Reference

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