PHILIPPINE DENTAL ASSOCIATION

Makati City
METRO KIDAPAWAN DENTAL CHAPTER
Kidapawan City, North Cotabato, Central Mindanao

CONSTITUTION AND BY-LAWS

PREAMBLE

Called by God’s grace to be truly of service to the tri-people of Mindanao, we, the
dentists of Metro Kidapawan Imbued with the desire to protect and maintain the
standards of the dental profession by way of scientific research, continuing education,
emboldened with the noble cause of safeguarding people’s dental health and fostering
mutual respect, understanding and fellowship among ourselves, the allied professions
and other related health organizations, and guided by the Dental Code of Ethics and the
policies and guidelines of the Professional Regulation Commission, we do hereby
organize ourselves, and promulgate this Constitution and By Laws.

Article I. THE NAME

This organization shall be known as the Metro Kidapawan Dental Chapter.

Article II. THE NAME

Section A. The Metro Kidapawan Dental Chapter shall be a professional, non-political

and non-sectarian scientific organization composed of full-pledged
dentists legally practicing, residing and /or employed in the City of
Kidapawan and the adjoining Eastern Cotabato Municipalities of Makilala,
Magpet, M’lang, Tulunan, Pres. Roxas, Antipas, Arakan, and Matalam.
The Society may however engage in professional civic, cultural, business
and sports ventures.

Section B. Cognizant of their rights and responsibilities as citizens of a democracy,

the members of the Society must be guided by this Constitution and By-
Laws in all their actuation, and the constituents hereof shall abide by the
will of the majority.

Section C. The territorial jurisdiction of the Chapter shall comprise the entire City of
Kidapawan and the adjoining Eastern Cotabato Municipalities of Makilala,
Magpet, M’lang, Tulunan, Pres. Roxas, Antipas, Arakan, and Matalam.
Section D. There shall be only one dental chapter of the Philippine Dental Association
in the Metro Kidapawan Trade Area. Any club of other full pledged dentists
wishing to organize in the said trade area other than the existing one shall
not be recognized.

Article III. OFFICIAL ADDRESS

The headquarters and secretariat of the Chapter shall be in the City of

Kidapawan with postal address of P.O. Box No. until such time that a permanent
office is established.

Article IV. SYMBOL AND COLOR

Section A. The Metro Kidapawan Dental Chapter symbol shall adopt the PDA logo
placed over a picture of Mt. Apo, the highest mountain in the Philippines
that straddles Kidapawan on its wester side, signifying that the PDA reigns
highest and is fully alive within the Metro Kidapawan Jurisdiction.

Section B. The symbol of the Chapter shall be as illustrated, as approved by the

Chapter’s Chartered Executive Board.

Section C. The Chapter shall adopt an official emblem, insignia or logo and as
approved by the Heraldry Commission of the Republic of the Philippines.

Section D. The adopted symbol, insignia or logo and color shall be used in the official
functions, activities, communications and letterheads of the Chapter. The
Executive Board of the Chapter shall formulate guidelines and manner of t
he use of these symbols.

Article V. OBJECTIVES

The objectives of the Metro Kidapawan Dental Chapter

Section A. To accord primary to the human and spiritual rather than the material
values of life.

Section B. To promote the advancement of t he dental profession in education,

science, good fellowship and camaraderie among its members.

Section C. To advocate proper dental legislation and enforcement thereof in order to

keep the standard of the profession at high level.

Section D. to adhere closely to the provisions of the Revised Coved of Ethics for
Dentists as promulgated and enforced by the Board of Dentistry through
the authority of the Professional Regulation Commission.
Section E. To join efforts with other civic organizations in matters of mutual interest
and advantage to the public well-being.

Section F. To work with other allied professions in planning and carrying out related
program designed to educate the masses along the prevention of oral
discases and their relation to the general health of the individual, as a
Chapter of the Philippines Dental Association.

Section G. To cooperate with the local government of the Province of Cotabato, and
the City and Municipal officials of the areas within the Chapter’s
jurisdiction as earlier enumerated.

Article VI. MOTTO

“PRO BONO PUBLICO, PRO PATRIAET”

(For the good of the public, for the good of the country!)

Section A. CHARACTER MEMBERS: the pioneer dentists of the Metro Kidapawan

Area of jurisdiction who spearheaded the creation and formation of this
chapter, and recognized by this Constitution and By Laws prior to the
approval of the PDA Board of Trustees. They shall be accorded special
privileges within the Chapter by the Executive Board;

Section B. ACTIVE MEMBER: Dentists duly registered, practicing, residing, and/or

employed within the City of Kidapawan, and who have paid their
membership fees for the current year. This forms the corer of the
Chapter’s membership.

Section C. AFFILIATE MEMBER: Dentists duly registered who may not be practicing,
residing, and/or employed in the City of Kidapawan but that of the
adjoining municipalities of Makilala, Magpet, M’lang, Tulunan, Pres.
Roxas, Antipas, Arakan, and Matalam, Kabacan, Antipas and Arakan, and
would like to avail of the privileges of membership with the right to vote
and be voted in the Executive Board.
Section D. HONORARY MEMBER: Honorary membership may be conferred upon
any citizen of the Philippines or that of other nation, who has done
valuable scientific studies and research in any of the branches of dental
science, or who shall have outstanding and meritorious services lending
honor and prestige to the Chapter. He/she shall become honorary member
upon compliance with the conditions as provided for in the By-Laws of this
Chapter and upon recommendation and approval of the Executive Board
of the Chapter.

Section B. LIFE MEMBER: Life membership may be conferred upon any member of
the Chapter who has been an active member continuously for at least
twenty (20) years provided, however, that the records are intact to show
that he/she has ben so. In the absence of this record, an affidavit signed
by at least five (5) contemporary members who can vouch for the
authenticity of his claim will be sufficient. This shall be subject to the
recommendation and approval of the Executive Board of the Chapter.

Article VIII. ADMISSION TO MEMBERSHIP AND RESIGNATION

Section A. Prospective members shall be considered for election to membership by

invitation only, subject to the following procedure:

1. Each proposal for membership shall be submitted by a member of this

Chapter to the Chairman of the Committee on Membership Growth and
Retention, which proposal shall bear the signature of the proponent
and the endorsement of at least one (1) additional Chapter member,
both of whom shall be members in good standing.

2. All proposal for membership shall be referred to the Executive Board of

the Chapter.

3. The Chairman of the Committee on Membership Growth and Retention

(CMGR) shall establish criteria and guidelines as to the acceptance of
new members and shall be approved by the Executive Board.

4. The CMGR Chairman shall inform the chapter members of the names
of those proposed for membership, which shall be added upon by the
Executive Board after a period of one (1) month.

5. At a meeting of the Executive Board at which a quorum is present,

members shall be elected by two-thirds (2/3) vote of those present.
 6. Upon favorable action by the Executive Board, the new members shall
be personally notified concerning the action of the Board and the
membership fee shall have been paid.

7. Induction of the new members shall take place to formalize the

acceptance of the member to the Metro Kidapawan Dental Chapter on
a date and manner agreed by the Executive Board.

Section B. Affiliate, Honorary and Life members shall be elected b y a majority vote of
the entire Executive Board there being quorum.

Section C. Any member may resign or may file a leave of absence from this Chapter
provided that all his/her indebtedness to the chapter has been paid. The
resignation or leave shall be submitted in writing to the Executive Board
and shall become effective when accepted by the Board.

Article IX. DISCIPLINE OF MEMBERS

Section A. Any member being three (3) months in arrears in the payment of dues
and/or obligations shall, at the direction of the majority vote of the
Executive Board (quorum required), stand suspended and shall be so
notified in writing by the Secretary. Such member upon payment of arrears
and upon submitting an application for reinstatement to the Executive
Board, may by majority vote of the Board (quorum required), be reinstated
within vote of the Board (quorum required), be reinstated within thirty (30)
days of the aforesaid written notice from the Secretary. In case such
member is not reinstated within thirty (30) days of the aforesaid written
notice from the Secretary, the individual shall be dropped from the roster
of members.

Section B. the Executive Board shall review semi annually ( (June and December) at
the regular Executive Board meeting the individual active membership of
this Chapter based on the following criteria:

1. Membership dues (1 year);

2. Continuing professional education;
3. Annual attendance to PDA Convention/ Mindanao Area Convention;
4. Regular attendance of Chapter’s official meetings;
5. Individual membership participation in Chapter activities (at least 50%);

Section C. Any member charged with conduct unbecoming a Chapter member and
against who such charges are sustained after due process before the
Executive Board, may be expelled from membership by two-thirds (2/3)
vote of the entire Executive Board. All complaints shall be referred to a
special committee.
 appointed for the purpose of making investigation and submission of a
report. The Executive Board takes the recommendation before any action
is taken on such charges.

Section D. Any person whose membership in this Chapter has been terminated in
any manner shall forfeit all interest in any funds of other property
belonging to the Chapter and all rights and privileges to the use of the
Metro Kidapawan Dental Chapter’s name, emblem, insignia or logo or
color.

Article X. OFFICERS OF THE CHAPTER

Section A. Elective Officers: The Chapter shall have the following elective officers: (1)
President; (2) President Elect; (3) Vice-President; (4) Treasurer; (5)
Auditor; (6) public Information Officer; (7) Business Manager, and (8) Four
Directors.

Section B. Appointive Officers: the Chapter shall the have a Secretary as an

appointive officer. The President may appoint such other officers as he
may deem necessary to the proper functioning of the Chapter, subject to
the approval of the Executive Board upon recommendation by the
President.

Section C. Ex-Officio Officer: The immediate past President automatically becomes

an Ex-Officio and member of the Executive Board with the right to vote.
He/she shall be the Chairperson of the Committee on Building trust Fund
and maybe appointed Chairperson of the Council of MKDC Past
Presidents.

Section D. Executive Board: All elective, appointive and Ex-Officio officers of the
Chapter shall constitute the Executive Boad with the President as
Chairperson. They shall have the right to participate in the discussion, and
the power to vote.

Section E. Chairperson of the Council of MKDC Past Presidents:

All living past and incumbent Presidents shall constitute the Council. The
immediate Past President shall be designated as the Chairman of the
council or as otherwise agreed among the council members. The council
shall serve as an advisory group to the President and to the Executive
Board.

Article XI. DUTIES

Section A. MEMBERS:
It shall be the duty of all members to:
 1. Attend all scheduled meetings of the Chapter;
2. Pay membership fees/dues and other financial obligations which the
Chapter may agree upon;
3. Cooperate with the Executive: Board in all its undertakings for the
mutual benefit of all concerned;
4. Adhere clearly to and respect the provisions of this regulations that
may be approved hereafter;

Section B. OFFICERS:

1. The PRESIDENT shall:

a) Preside at all meetings of the Metro Kidapawan Dental Chapter and

of the Executive Board;

b) Serve as official representative of the Chapter in tits dealings with

government, civic, business and other professional organizations
for the purpose of carrying out the objectives and policies of the
Chapter;

c) Create all committees and appoint members not of the Metro

Kidapawan Dental Chapter.

d) Countersign all disbursement and such expenditures approved by

the Executive Board and make an official report of the activities of
the Chapter in its annual meeting.

e) Perform such other duties as may be bestowed upon him by this

Constitution and By Laws.

f) Be the Chief Delegate of the Chapter to the PDA House of

Delegates.

2. The PRESIDENT ELECT shall be:

a) An understudy to the President besides his function as an officer of

the Executive Board;
b) Succeed the President upon the expiration of the latter’s tenure of
office;
c) Accept an appointive position that the President may deem
necessary for the successful implementation of the policies and
projects of the Chapter;
d) Be the Official Delegate to the Chapter to the PDA House of
Delegates;
e) Be the General Chairman of the coming Annual General Assembly
Meeting of the Chapter and shall carry out all plans and meetings
for a successful Annual Meeting.
 f) Hold a Planning and Training Session within the month of
December for the Incoming Executive Board an adopt a Budget in
preparation to his/her administrative year;

3. The VICE PRESIDENT shall:

a) Assist the President as may be requested by the latter;

b) Assume the office of the President in case of the latter’s inability to

perform duties and functions appertaining thereto either due to
resignation, illness, permanent disability, impeachment or other
valid causes. In which case, he/she shall serve only the unexpired
term of the President or only until such time that the said inability
shall have ceased to exist.

c) Serve as sector coordinator for the Metro Kidapawan affiliate

municipalities earlier enumerated in the herein Constitution and By-
Laws, to carry out the policies of the Chapter in the respective
areas in coordination with the duties and functions of other officers
and such other duties as the President many assign;

d) Serve as the titular head any standing and special memorandum

that from by the Pioneer of the Executive Board for purposes of
advancing the interest and growth of the Chapter.

e) Monitor the performance of the Committee Chairs under him/her for

a smooth functioning of the Chapter.

f) Organize the respective areas for the successful implementation of

the projects and programs of the Chapter.

4. The SECRETARY shall:

a) Attend all meetings and keep all the records of the Chapter:

b) Takes charge of all correspondence and communication and shall

issue notices of all meetings and conferences of the different
committees that many be organized in accordance with the
provisions of this Constitution and By-laws.
 c) Present a written report of the activities of t he Chapter during the
Annual General Membership Meeting, (ANNUALSECRETARY’S
REPORT: ASR) and such other occasions as the President or the
Executive Board may require. He/she shall keep all minutes of
meeting and shall turn over the records of the Chapter to his/her
successor;

d) Issue notices and is authorized to collect membership dues of the

Chapter members and turn it over to the Treasurer;

e) In a rare situation, presides the meeting in the absence of the

President. Executive Vice President, President Elect, Immediate
Past President, and Vice President in these orderly manners;

f) Signs all checks;

g) Sign all certified copies of acts of the Chapter (all reports and other
documents requiring the signature of the Secretary);

h) In the absence of the Secretary, the appointed Assistant Secretary,

if there be, shall assume his/her duties except to sign checks.

5. The TREASURER shall:

a) Be the cugladian of all the properties securities and deeds

belonging to the Chapter;
b) Bill the members for dues;
c) Monitor the approved budget of the Chapter;
d) Countersign with the President all disbursements and expenditures
duly approved by the Executive Board;
e) Render a financial report at the Annual General Membership
Meeting or at any occasion that the President or the Executive
Board may so demand;
f) Prepare for distribution to all members an annual summary
statement of income and expenditures of the Chapters financial
status all the end of the Administrative Year (ANNUAL
TREASURER’S REPORT: ATR).
g) Upon expiration of his/her term, turn over to his successor
immediately after the latter shall have been elected and qualified,
all the money, properties, securities and deeds and all other assets
of the Chapter including all records thereto appertaining.
h) In the absence of the Treasurer, the appointed Assistant Treasurer,
if there be shall assume his/er duties except to countersign checks.
6. The AUDITOR shall:

a) Perform such duties necessary and expedient in auditing the

money, properties, securities, deeds and other assets of the
Chapter in accordance with Article XX.
b) Examine the books and certify as to the correctness of all
disbursement; also keep a complete record of the transaction of the
Chapter and such other duties as may be assigned to him by the
Executive Board relative to these functions.

7. The PUBLIC INFORMATION OFFICER shall:

a) Take change of all public information and propaganda activities of

the Chapter through press releases and some other media which
the Chapter may deem proper for the effective implementation of its
aims and programs.
b) Take charge of protocol and proper courtesy arrangements in al
functions of the Chapter;
c) Become the official spokesperson of the Chapter in matters of
public information in coordination with the Executive Board;
d) Chair the Committee on Publications and Public Relations;
e) Serve as the Editor-in-Chief of the Chapter’s official publication.

8. The BUSINESS MANAGER shall:

a) Take change of all business side of the Chapter in collaboration

with the President and the Executive Board, and especially with the
Treasurer and the Auditor.

b) Chair the Committee on Welfare and Trust Fund of the Chapter.

9. The ELECTED DIRECTORS shall:

a) As members of the Executive Board, participate in the discussion

and deliberation during all its meetings, an may be appointed by the
President to any position be may deem necessary for the
implementation of the policies of the Chapter.

b) Hold or chair a standing committee and automatically becomes the

Chairpersons thereof. The Directors shall be the Legislative Arm of
the Metro Kidapawan Dental Chapter.
 10. The OFFICIAL DELEGATE: to the PDA House of Delegates (PDA-
HOD) shall

a) Represent the Chapter as official delegate to the PDA House of

Delegates during the midyear and annual sessions of the PDA, with
the President as Chief Delegate.

b) The President Elect shall be the Official Delegate of the Chapter to

the PDA House of Delegates. In his incapacity, the Executive Board
shall appoint among themselves an alternate (it could be the
Executive VI).

Article XII. The Executive Board

Section A. The executive and administrative control of the Chapter shall be vested in
the Executive Board composed of the President, President elect, Vice
President, Secretary, Treasurer, Auditor, Business Manager, Public
Information Officer, the Immediate Pas President, the Four (4) Directors,
and such other appointive officers.

Section B. It shall have overall jurisdiction and supervision of all the activities of the
Chapter, i.e., the general management of the same.

Section C. The Executive Board decides on the admission of the prospective

member, resignation, expulsion and impeachment proceedings of the
members and officers, provided, however, that in all cases, the defendant
is given the chance to be beard and defend himself before an investigating
committee created for the purpose.

Section D. Any member of the Executive Board who fails to attend or continuously
absent for three (3) consecutive monthly Board meetings without valid
reasons, shall be issued a warning on the fifth (5) consecutive absence,
he/she shall be considered resigned and the position is declared vacant.
The Executive Board shall appoint his/her replacement without the benefit
of election and shall reserve for the unexpired term of the position
declared vacant.

Article XIII. COUNCIL OF MKDC PAST PRESIDENT

Section A. Composition: the Council shall be composed of the MKDC Incumbent

President and Past Presidents wherein the immediate Past President
becomes the Chairperson or whichever the council agrees.