EVIDENCE/PROOF OF MEETING MATURITY LEVEL II
HR SYSTEM: RECRUITMENT, SELECTION AND PLACEMENT (RSP)
LENS: System
PILLAR: Governance
PILLAR INDICATOR EVIDENCE REMARKS ACTION PLAN ACTION TAKEN
(Element) REQUIREMENTS
Policy RSP-G-S2.1 CSC Approved Merit Old Merit Selection Plan Revise current Merit
The Agency’s RSP policies Selection Plan with on file without provisions Selection Plan and
and/or processes are customized provisions on EEOP on EEOP include provisions on
to Agency’s requirements, and EEOP and present to
include specific guidelines in the top management for
application of equal employment comments, revisions
opportunity principles. and/or approval
PILLAR INDICATOR EVIDENCE REMARKS ACTION PLAN ACTION TAKEN
(Element) REQUIREMENTS
Structures and RSP-G-S2.2 Signed Office/ On file
Roles The Agency has a Human Exec/Dept Order for
Resource Merit Promotion and the Composition of the
Selection Board (HRMPSB) that HRMPSB with
performs additional functions to additional functions
address specific RSP needs (e.g.,
formulates customized screening Minutes of the None on file Keep files of
criteria, guidelines and tools). meetings and or minutes for future
resolutions meetings
Customized screening On file
criteria, guidelines and
tools
PILLAR INDICATOR EVIDENCE REMARKS ACTION PLAN ACTION TAKEN
(Element) REQUIREMENTS
Review RSP-G-S2.3 Tracking tool/template with the
Mechanism The Agency tracks efficiency of ff information to improve
RSP processes, and uses data to system:
improve system: Accomplished Turn- None Accomplished Accomplish Turn-
• Turn-around time (i.e., time to Around Time around Time
source and fill up vacant Summary of Expenses No Summary done Sum up Expenses
positions) from publication to from publication
• Cost of sourcing and hiring/ hiring/placement to hiring/placement
placement
PILLAR INDICATOR EVIDENCE REMARKS ACTION PLAN ACTION TAKEN
(Element) REQUIREMENTS
Information & RSP-G-S2.4 Computer-based system Existing
Communication The Agency uses a computer- (e.g. MS Excel, (Matrix of
(Use of based system to maintain RSP Automated Applicants)
Technology) data and documents. Applications)
Computerized Existing
Comparative
Assessment of all
qualified candidates
PILLAR INDICATOR EVIDENCE REMARKS ACTION PLAN ACTION TAKEN
(Element) REQUIREMENTS
Information & RSP-G-S2.5 RSP Process Flow Existing but needs Upadate RSP
Communication The Agency maintains update Process Flow
(Database documentation and records on: Accomplished Turn- None as yet Accomplish Turn-
content) • RSP process flow around Time Form around time form
• System review data on RSP Profile of applicant Matrix of Applicants Matrix of
efficiency Applicants
• System implementation (e.g., Summary of Expenses None as yet Sum up Expenses
HRMPSB minutes of meetings from Publication to from publication
deliberations, comparative Hiring/Placement to hiring/placement
assessment data, selection HRMPSB Minutes of For retrieval For retrieval from
criteria, etc.) Meetings/ Deliberations Archives
Comparative Existing
Assessment Matrix
Existing
Customized screening
criteria, guidelines and
tools
LENS: System
PILLAR: Talent Planning (Planning Aspect)
PILLAR INDICATOR EVIDENCE REMARKS ACTION PLAN ACTION TAKEN
(Element) REQUIREMENTS
Staffing/ RSP-TP-S2.1 Updated Staffing Plan None as yet Come up with an
Workforce Plan The Agency has an updated (template/form with updated staffing
staffing plan reflecting recommended staffing plan
recommended staffing modifications
modifications (e.g., deployment, (deployment
conversion of positions, conversion, of
reclassification) based on positions,
planned annual HR needs. reclassifications)
Workforce Plan None as yet Make a plan
DBM-GCG- approved Make a plan &
staffing plan submit to DBM for
approval
LENS: System
PILLAR: Talent Sourcing (Getting Talent Aspect)
PILLAR INDICATOR EVIDENCE REMARKS ACTION PLAN ACTION TAKEN
(Element) REQUIREMENTS
Recruitment RSP-TS-S2.1 Recruitment Plan None Existing Come up with the
Plan The Agency has a Recruitment Plan (provide sample) following:
based on anticipated vacancies Qualified next-in-rank
within the year and includes Submitted applications -Recruitment Plan
possible candidate sources (e.g., or pool of possible -Qualified next-in-rank
qualified next in rank employees as candidates -Pool of possible
well as submitted applications, applicants
referrals, etc.)
PILLAR INDICATOR EVIDENCE REMARKS ACTION PLAN ACTION TAKEN
(Element) REQUIREMENTS
Recruitment RSP-TS-S2.2 Publication through CSC Transmittal of
Plan The Agency recruits possible CSC Bulletin of vacant Publication on file
candidates for existing and positions and other City Hall bulletin Include in the
anticipated vacancies within the modes of publication board Recruitment Plan
year through posting in other Job portal CSC Job portal the different modes
appropriate publication modes (e.g. Agency website Not yet of publication
CSC bulletin of vacancies, Facebook and other Not yet
newspapers, Agency website, social social media Look for service
networking, etc.) MOA with service None as yet providers to
provider partner with
PILLAR INDICATOR EVIDENCE REMARKS ACTION PLAN ACTION TAKEN
(Element) REQUIREMENTS
Equal RSP-TS-S2.3 Explicit application of None as yet Come up with
Employment The Agency’s annual recruitment EEOP in conducting Recruitment Plan
Opportunity activities are planned to attract recruitment activities incorporating
Principles diverse applicants regardless of must be present in the EEOP
gender, civil status, disability, recruitment plan (e.g. (c/o Adhoc
ethnicity, religion, etc. MOA/MOU with other Committee created
agencies catering for this purpose)
persons with disability)
Recruitment Plan
(provide sample)
LENS: System
PILLAR: Talent Selection and Placement (Hiring and On-boarding Aspect)
PILLAR INDICATOR EVIDENCE REMARKS ACTION PLAN ACTION TAKEN
(Element) REQUIREMENTS
Selection RSP-TSP-S2.1 Selection Criteria based Yes
Criteria The Agency’s selection criteria are on updated Position
based on updated job description Description Form/ Job
and approved/prescribed Description and CSC-
Qualification Standards specific for approved QS (specific
the position to be filled. to the position to be
filled)
PILLAR INDICATOR EVIDENCE REMARKS ACTION PLAN ACTION TAKEN
(Element) REQUIREMENTS
Assessment RSP-TSP-S2.2 Assessment Tools/Instruments:
and Selection The assessment and selection Sample None
Process process uses appropriate additional accomplished paper-
tools to evaluate candidate’s pencil test for
functional/technical qualifications functional
for the job (e.g. trade test, paper competency
and pencil test of functional Standardized test Yes:
knowledge, etc.) and background (e.g. psychological Psychological test
investigation for short-listed test, EOPT)
candidates. Sample None
accomplished
Technical/Technical
/Trade test
Background None
Investigation
tools/BI report
Other tools that
evaluates functional/
technical
qualifications of the
applicants
PILLAR INDICATOR EVIDENCE REMARKS ACTION PLAN ACTION TAKEN
(Element) REQUIREMENTS
Equal RSP-TSP-S2.3 Special assessment and None as yet
Employment The Agency’s assessment and selection criteria for
Opportunity selection criteria processes are differently-abled
Principle responsive to applicants with applicants or those with
special needs (e.g., auxiliary aids* special needs
and services to visually or hearing
impaired).
PILLAR INDICATOR EVIDENCE REMARKS ACTION PLAN ACTION TAKEN
(Element) REQUIREMENTS
On-boarding RSP-TSP-S2.4 Agency approved Yes
The Agency has an orientation Orientation/Induction/
program that helps employees On-boarding program
understand performance Documentation of conduct Yes
expectations, reporting
relationships and information
networks needed to perform job.
LENS: Competencies
PILLAR: Governance
PILLAR INDICATOR EVIDENCE REMARKS ACTION PLAN ACTION TAKEN
(Element) REQUIREMENTS
Policy RSP-G-C2.1 MPP with specific None as yet Conduct
Review and Reviews and enhances RSP provisions on EEOP Manpower
Formulation policies, policy guidelines and/or Minutes of Meeting on the Planning with
processes to meet agency Review of MPP provisions on
requirements and promote equal EEOP
employment opportunity principles, Keep minutes of
in collaboration with the PSB, meeting
managers/supervisors
PILLAR INDICATOR EVIDENCE REMARKS ACTION PLAN ACTION TAKEN
(Element) REQUIREMENTS
System RSP-G-C2.2 RSP Process Review None as yet Come up with:
Review Tracks and analyses efficiency of Report RSP Process
RSP processes and uses data to Workforce Plan Review Report,
improve or recommend Staffing Plan Workforce Plan
improvements in RSP Accomplished Turn- Staffing Plan
policies/policy guidelines and their around time form Accomplished
execution, in collaboration with the Summary of Expenses Turn-around time
PSB, managers/supervisors and top from Publication to form
management Hiring/Placement Summary of Exp.
From publication
to hiring/placement
PILLAR INDICATOR EVIDENCE REMARKS ACTION PLAN ACTION TAKEN
(Element) REQUIREMENTS
Competency RSP-G-C2.3 Competency-based PDF None as yet Will work with the
Modelling Identifies and/or applies and QS other Vision
competencies and corresponding With Behavioural Event Aligned Partner
key behaviours required for an Interview and (VAP) Team on
employee to deliver excellent Competency-based exam this requirement
performance in specific jobs
PILLAR INDICATOR EVIDENCE REMARKS ACTION PLAN ACTION TAKEN
(Element) REQUIREMENTS
Use of RSP-G-C2.4 Computerized Existing
Technology Uses computer-based records and Comparative Assessment
data management system to of all qualified candidates
maintain RSP data and documents
PILLAR INDICATOR EVIDENCE REMARKS ACTION PLAN ACTION TAKEN
(Element) REQUIREMENTS
Communicatio RSP-G-C2.5 Office Memo/Circular Yes
n Updates everyone in the Agency General Yes
on RSP system and processes, and Assembly/Orientation
provides system review data to with Attendance Sheet
top management, Report on the Annual None as yet Conduct review
managers/supervisors and the PSB R&R policy review
LENS: Competencies
PILLAR: Talent Planning (Planning Aspect)
PILLAR INDICATOR EVIDENCE REMARKS ACTION PLAN ACTION TAKEN
(Element) REQUIREMENTS
Workforce RSP-TP-C2.1 Workforce Plan None as yet Come up with:
Planning Reviews and recommends staffing DBM/GCG-approved
modification based on planned staffing plan Workforce Plan
annual HR needs, in collaboration Staffing plan &
with top management and submit for
managers/supervisors approval
PILLAR INDICATOR EVIDENCE REQUIREMENTS REMARKS ACTION PLAN ACTION TAKEN
(Element)
Application RSP-TP-C2.2 CSC approved MPP None as yet Ensure workforce
of EEOP Applies national policies on Gender compliant with workforce diversity
and Development, Persons with diversity issuances (compliant to
Disability, Indigenous Poples and issuances) in MPP
other related workforce diversity to be created
issuances in updating staffing plan
LENS: Competencies
PILLAR: Talent Sourcing (Getting Talent Aspect)
PILLAR INDICATOR EVIDENCE REMARKS ACTION PLAN ACTION TAKEN
(Element) REQUIREMENTS
Recruitment RSP-TS-C2.1 Recruitment Plan None as yet Come up with a
Planning Develops a Recruitment Plan that (provide sample) recruitment Plan
includes internal and external
sources, based on anticipated
vacancies within the year, in
collaboration with
managers/supervisors of offices
with anticipated vacancies
PILLAR INDICATOR EVIDENCE REMARKS ACTION PLAN ACTION TAKEN
(Element) REQUIREMENTS
Talent RSP-TS-C2.2 Publication through CSC Bulletin board Include in the
Attraction Develops notice of vacancies that CSC Bulletin of vacant CSC Job portal Recruitment Plan
attracts diverse applicants and positions and other City Hall bulletin the different modes
initiates posting in other modes of publication board of publication
appropriate publication modes (e.g.
CSC bulleting of vacancies,
newspapers, Agency website, social
networking, etc.)
LENS: Competencies
PILLAR: Talent Selection and Placement (Hiring and On-boarding Aspect)
PILLAR INDICATOR EVIDENCE REMARKS ACTION PLAN ACTION TAKEN
(Element) REQUIREMENTS
Selection RSP-TSP-C2.1 Selection Criteria based Yes Update on JD JD is actually
Criteria Updates job description and on updated Position would be done in updated, but,
Development develops specific Qualification Description Form/Job coordinated with further updates, if
applicable, will be
Standards for a position to be filled Description and CSC- Com. Dev. VAP
coordinated with
approved QS Team Com. Dev.
PILLAR INDICATOR EVIDENCE REMARKS ACTION PLAN ACTION TAKEN
(Element) REQUIREMENTS
Candidate RSP-TSP-C2.2 Assessment Psychological test Coordinate with
Assessment Develops/acquires and uses Tools/Instruments required from all hired Competency
and Selection appropriate assessment tools to Standardized test (e.g. regular employees Development VAP
evaluate candidate’s behavioural Psychological Test, Team regarding
and functional/technical EOPT) this matter
qualifications for the job (e.g. trade Technical/Trade Test
test, paper and pencil test of Written test
functional knowledge, etc.) and Background
background investigation for short- investigation Report
list candidates in collaboration with
the PSB and hiring
managers/supervisors
PILLAR INDICATOR EVIDENCE REMARKS ACTION PLAN ACTION TAKEN
(Element) REQUIREMENTS
Application RSP-TSP-C2.3 CSC-approved MPP None as yet Ensure workforce
of EEOP Develops and applies assessment compliant with diversity
and selection processes that workforce diversity (compliant to
respond to applicants with special issuances issuances) in MPP
needs (e.g. auxiliary aids and to be created
services to visually or hearing
impaired)
PILLAR INDICATOR EVIDENCE REMARKS ACTION PLAN ACTION TAKEN
(Element) REQUIREMENTS
On-boarding RSP-TSP-C2.4 Orientation/Induction/ Yes Yes
Program Develops and implements an On-boarding program
Management orientation program that helps
employees understand
performance expectations and
information networks in
collaboration with
managers/supervisors
