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SAP Business One Accelerated Implementation Program

ACCELERATED IMPLEMENTATION PROGRAM


The SAP Business One Accelerated Implementation Program is a comprehensive implementation methodology created by SAP. The methodology has been designed to serve as a guideline for the system setup and implementation process. It includes the SAP Business One Implementation Guide and a set of templates, checklists, tools, and other supporting information that divide the implementation process into ve phases. Each phase breaks down the relevant tasks that have to be completed, and suggests roles, responsibilities, and time frames required to successfully complete the implementation.

01

PROJECT PREPARATION

BUSINESS BLUEPRINT

PROJECT REALIZATION

FINAL PREPARATION

GO LIVE AND SUPPORT

PHASE 1
Purpose The purpose of this phase is to provide initial planning and preparation for the SAP Business One implementation project. Although each SAP Business One project has its own unique objectives, scope, and priorities; the steps in the preparation phase help identify and plan the primary focus areas that need to be considered. This does include technical issues as well as project management topics. In addition, the SAP Business One software is delivered during this phase and a preliminary installation of a sandbox or test system is completed. Milestones 1.1: Model existing sales process 1.2:Conduct kick-o meeting 1.3: Deliver and install SAP Business One software 1.4: Obtain sign-o for Project Preparation phase Key documents Handover from Sales Checklist Project Risk Assessment Kick-O Meeting Presentation Template Software Delivery Receipt Templates Handover from Sales Checklist Project Risk Assessment Project Plan SAP Business One Guides Kick-O Meeting Presentation Template Meeting Agenda Template Meeting Minutes Template Service Level Agreement Software Delivery Receipt Project Phase Signo

PHASE 2
Purpose The purpose of this phase is to achieve a common understanding of how the client intends to run SAP Business One to support their business. One or more requirements gathering workshops are conducted during which business processes and individual functional requirements of the client are de ned and analyzed. In addition, the workshops serve to re ne the original project goals and objectives as well as to revise the overall project schedule, if necessary. The result is the Business Blueprint, which is a detailed documentation of the results gathered during requirements workshops. The Business Blueprint serves as a technical and functional guide during the subsequent phases of the SAP Business One implementation project. Milestones 2.1: Schedule and conduct business requirement-gathering workshops with client functional leads 2.2: Create Business Blueprint 2.3: Determine changes to project scope and time schedule (if applicable) 2.4: Obtain project phase sign-o from customer for Business Blueprint Key documents Business Blueprint Project Plan SAP Guides Templates Meeting Agenda Template Meeting Minutes Template SAP Business One Business Blueprint SAP Business One Guides Project Plan Project Phase Signo

PHASE 3
Purpose This phase is the most signi cant of the implementation phases. The purpose of Project Realization is to implement all the business processes and technical requirements de ned during the previous phases and documented in the Business Blueprint. During this phase, the consultants validate and update con guration and demonstrate processes while the customer updates the work instructions (business process procedures: BPP) and performs unit and integration tests. Milestones 3.1: SAP Business One production system customized based on Blueprint 3.2: Data migration complete (if applicable) 3.3: System setup validated and testing complete 3.4: Training and cut-over plan de ned 3.5: Obtain project phase sign-o from customer for Project Realization Key documents Business Process Master List Test Guide and Test Plans Change Management Communication Guide Templates Meeting Agenda Template Change Management Communication Guide SAP Business One Guides Business Process Master List Training Plan Test Strategy Guide Test Case Template Test Plans Issue Log Change Request Form Change Log Project Plan Project Phase Signo

PHASE 4
Purpose The purpose of this phase is to prepare the SAP Business One system and the client organization for production go-live. Key activities during this phase include the completion of user and administrator training as well as a nal ne-tuning of the SAP Business One system. As part of nal system tests, necessary adjustments are made to resolve all remaining critical open issues. Cut-over activities are also completed during the Final Preparation phase. Milestones 4.1: Complete user and administrator training 4.2: Con rm system readiness for go-live 4.3: Complete cut-over activities 4.4: Obtain project phase sign-o from customer for Final Preparation Key documents Training Plan Cut-Over Checklist Go-Live Checklist Templates Meeting Agenda Template Meeting Minutes Template Training Plan Project Plan Go-Live Checklist Cut-Over Checklist Issue Log Change Request Form Change Log Project Phase Signo

PHASE 5
Purpose The purpose of this phase is to cut over to live productive operation and to continuously support and improve live operations. The Go-Live and Support phase consists of two distinct phases. First, the project is completed with a formal Project Closing. During this time, the system is used productively in day-to-day operations, all issues and problems are resolved, transition to the production support team is nalized, knowledge transfer is completed, and the project is signed o . Subsequently, the Continuous Improvement phase begins during which the production support team monitors the system and resolves live business process issues. Proper change manage- ment procedures are established and ongoing end user training is conducted. Plans are made to continuously review and improve business processes and the Review and Optimization Conference is scheduled and conducted. Milestones 5.1: SAP Business One system fully implemented in production 5.2: Obtain project phase sign-o from customer for Go-Live and Support as well as nal project completion 5.3: Conduct Review and Optimization Conference Key Documents Post Go-live Questionaire Templates Issue Log Meeting Agenda Template Meeting Minutes Template Project Plan Project Phase Signo Post Go-Live Questionnaire

Accelerated Implementation Program Five Phases


Phase 1: Project Preparation During this phase, the team prepares and conducts a project kick-o meeting and goes through initial planning and preparation for the SAP Business One implementation. Phase 2: Business Blueprint During this phase, a requirements workshop is conducted with various key stakeholders to de ne project objectives, scope, and schedule. In addition, the relevant business process scenarios are de ned. In order to document the results gathered during the workshops, the Business Blueprint is created. Phase 3: Project Realization The purpose of this phase is to implement all business process requirements based on the Business Blueprint. Other key focal areas of this phase are conducting integration tests and developing end user documentation. Phase 4: Final Preparation The purpose of this phase is to complete nal preparation (including user and administrator training, system management and cutover activities) to nalize go-live readiness. Upon successful completion of this phase, the SAP Business One system is ready to be used as a productive environment. Phase 5: Go-Live and Support The purpose of this phase is to move from a project-oriented, pre-production environment to live production operation. The most important elements include setting up production support, monitoring system transactions, and optimizing overall system performance.

Each phase contains:


Milestones Team members with time commitment Project tasks and timelines Documentation Best-practice recommendations
Sales Process Handover Business Audit Purchasing Process Set Time Schedules Analysis and Design Project Task Plan Installation/ Execution Master Data Migration Create Backups Hardware Requirements Create Templates Create Reports Create Alerts Create Search Criteria Create Screen Layouts Acceptance/ Test /Approve
Simulation Testing

Pre Go-Live

Go-Live

Training

Post Go-Live

Inventory Management

Feedback/ Re nement

Customer Meeting Methods Review

Production Process

Review Success Factors

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File Name: bp01_BizOne_AIP.ai Content: SAP AIP Deployment Methodology Version Number: 1

2008, SAP AG, All rights reserved


Date Modi ed: 05/20/2008

Document Control Number

200801A

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