Day #2 NOTES
Project Schedule Management:
Simplified Explanation with Case Study Examples
Project Schedule Management encompasses the procedures necessary to ensure timely
project completion. The key phases involved include planning, defining activities, sequencing
them, estimating durations, developing the schedule, and controlling it.
Plan Schedule Management
This phase involves establishing policies and documentation for managing the project
schedule. It guides the entire scheduling process, ensuring consistency with project
objectives.
Define Activities
In this stage, project tasks are identified and documented. This detailed breakdown helps in
organizing the project workload into manageable sections.
Sequence Activities
Here, the order of tasks is determined. Understanding the relationship between activities helps
in optimizing the workflow and ensuring efficient project execution.
Estimate Activity Durations
Estimation of time required to complete each task using available resources. This is crucial for
setting realistic deadlines and allocating resources effectively.
Develop Schedule
Analysing activity sequences and resource allocations to create a comprehensive project
schedule. This schedule serves as the backbone for project execution and monitoring.
Control Schedule
Ongoing monitoring of project progress against the set schedule. Adjustments and updates are
made to keep the project on track in response to any deviations or changes in scope.
Case Study Example
Scenario: A software development company is tasked with upgrading an enterprise resource
planning (ERP) system for a large retail corporation. The project involves multiple departments
and stakeholders with varying needs.
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Day #2 NOTES
Application of Project Schedule Management:
1. Plan Schedule Management: The project team established a detailed schedule
management plan that included milestones, dependencies, and resource allocation
strategies.
2. Define Activities: Tasks such as system analysis, code development, module testing,
and user training were defined.
3. Sequence Activities: Logical relationships between activities were established using
methods like the Precedence Diagramming Method (PDM), ensuring a smooth
transition between phases.
4. Estimate Activity Durations: Duration estimates were made based on team capacity
and historical performance data, setting realistic timelines for each phase of the
upgrade.
5. Develop Schedule: A comprehensive schedule was developed, integrating all
activities, their sequences, and durations. Resource levelling was applied to address
potential bottlenecks.
6. Control Schedule: Throughout the project, the schedule was monitored using tools
like Gantt charts and project management software. Regular status meetings and
updates ensured that any discrepancies were addressed promptly, keeping the project
on track.
This practical application of Project Schedule Management ensured that the ERP upgrade
was completed on time, within budget, and met all stakeholder requirements, demonstrating
effective project management and coordination.
* End of document
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