BASIS JOB DESCRIPTION JOB SPECIFICATION
Definition Job Description is a concise The statement which explains
written statement, explaining the minimum eligibility
about what are the major requirements, for performing a
requirements of a particular job. particular job is known as Job
Specification.
Lists out Tasks, Duties and Knowledge, Skills and Abilities
Responsibilities that a person that a person requires to qualify
needs to perform. (TDRs) for the job. (KSAs)
Prepared when? Prepared after conducting job Prepared after preparing job
analysis. description.
Purpose It expresses what a prospective It expresses what an applicant
employee must do when he will must possess for getting
get the placement. selected.
Application A job description allows A job specification helps
organizations to identify any evaluate the performance of
gaps in skill sets and candidates during the
overlapping duties. recruitment and selection
process based on the
benchmarks set.
Description Describes jobs. Describes job holders.
Consists of Designation, place of work, Educational qualifications,
scope, salary range, working experience, skills, knowledge,
hours, responsibilities, reporting age, abilities, work orientation
authority etc. factors, etc.
Importance of Job Analysis-
Manpower Planning: It helps in forecasting manpower requirements
based on the knowledge and skills and quality of manpower needed in
organization.
Recruitment: A carefully designed job analysis provides information
as to what sources of recruitment are to be used to hire employees.
For example, job analysis in retail stores about merchandise sorters
tells that village-level schools are potential source of recruitment.
Selection: Selection of the right candidate to the right job can only be
done with the help of job analysis. In the case of retail stores, a billing
assistant can be selected with the knowledge of accounting, cash, and
computer operations. This is possible with the help of job analysis.
Training and Career Development: It provides valuable information
to develop training programs. It provides information about what skills
are to be trained. It also provides information about various
techniques to be used in the career development of employees.
Performance Appraisal: Performance of employees is appraised
based on standard criteria provided in it.
Orientation: A good job analysis provides information to the superiors
about the jobs. They use this information to guide and counsel
employees about their career options, performance, training
requirements and skill up-gradation.
Strategic Planning: It enables human resource managers to develop
a long-range strategic plan in all concerned areas of human resources.
