QUALITY SYSTEM PROCEDURE
Galva
PROCESS NAME Store & Dispatch
PURPOSE To define the process of Receipt, Storage, Preservation and Issue of materials.
SCOPE This process is applicable to all kind of materials used at Galva Decoparts [Link].
PROCESS OWNER Incharge -Store
ISO 9001:2015 Clause No 8.5.2, 8.5.3, 8.5.4
[Link] KEY INPUTS ACTIVITY FLOW OUTPUT RESPONSIBILITY
Receipt of Materials and Enter in to the inward in SAP
1 Materials from Supplier SAP Incharge - Stores
Verify the documents e.g. Invoice, e-way bill,TC
reports from supplier
2 Materials and Documents from Supplier Inward Register Incharge - Stores
No Discrepancy Yes
Yes Raise Discrepancy Note, Inform
if any Purchase & Supplier Discrepancy Report
Incharge - Stores
3 Materials and Documents from Supplier
GRN
GRN's (GD1-F-STR-03)
Incharge - Stores
Raised
Inspection of received materials as per Quality
Materials from Supplier, Incoming Inspection
4 Plan/Incoming inspction report Incoming inspection report Quality Inspector
Standard & against the GRN
QUALITY SYSTEM PROCEDURE
Galva
PROCESS NAME Store & Dispatch
Accepted / Rejected
No materials with identification
Move to
5 Incoming inspection report Rejection tags and appropriate actions Quality Inspector
Accepted Quarantine Area
will be initiated ( quarantine
Yes register )
Stock updation Materials
Accepted / Rejected materials with identification
6 Accepted material to be stocked in respective locations stored at designated Incharge - Stores
tags
locations.
Facilitate FIFO as per stds SOP ( appling FIFO color Materials stored in good
7 Materials for preservation, Defined Shelf life code stickers for perticular month & barcode scanned A condition. (Monthly Storage Incharge - Stores
labels) material checksheet)
Doc. Ref No.
QUALITY SYSTEM PROCEDURE
Rev No.
Galva Rev. Date
PROCESS NAME Store & Dispatch
Page No.
PURPOSE To define the process of Receipt, Storage, Preservation and Issue of materials.
SCOPE This process is applicable to all kind of materials used at Galva Decoparts [Link].
PROCESS OWNER Incharge -Store
ISO 9001:2015 Clause No 8.5.2, 8.5.3, 8.5.4
[Link] KEY INPUTS ACTIVITY FLOW OUTPUT RESPONSIBILITY
A Issue materials - Ensure FIFO basis Material issued to user through Material
8 Material requests from user Incharge - Stores
issue register
Issue materials and update stock in stock
register
9 Materials issued through issue slip Stock updation and monitoring Incharge - Stores
Take stock and update consolidated values in stock register
10 Stock Updation Stock register / Report Incharge - Stores
Assess non moving items and product condition every month
to detect deterioration and Stock verification
Condition of materials stored (Monthly
Stored Materials (Monthly Storage material Storage material checksheet), Materials
11 Incharge - Stores
checksheet) stored beyond shelf life,non moving items
Yes stock status.
Handling of Non Conforming
? Discrepancy Products as per Control of NC
Condition of materials stored (Monthly Storage Procedure
12 material checksheet), Materials stored beyond No Suitable actions Quality Inspector
shelf life,non moving items stock status
Updation of Stock in system
13 Material Accounting through register Stock Updation and Monitoring Incharge - Stores
14 Finish Goods FG material is stored at the alloted location Entry in stock register Dispatch Supervisor
FG Material Are Packed as per customer requirement and is
15 Packing standards Packing Standard Dispatch Supervisor
stored at the alloted location
Indentify FG Non moving materials and discuss in MRM
16 FG Non Moving Material Non moving FG list Dispatch Supervisor
Meeting to decide Action plan for Non moving FG Material
17 Non moving FG list Inform to Customer to recieve Non moving FG Material Non moving Stock Dispatch Supervisor
Packing List / Invoice / PDI or Final
18 Finished Goods .FIFO is followed for the all FG materials and stacking is done Dispatch Supervisor
Inspection Report.
