Material Unloading, Placeme

Sl No Steps

1 Delivery Notification

2 Labor/Packer Arrangement

3 Material Segregation

4 MRN & QC Process

5 Material Collection Notification

6 Material Placement

7 Location Management

8 Damaged Material Reporting

9 Billing Handover

10 Extra and Stock Material Handling

11 MRN Work Assignment

12 Support in Packing

13 Security Checks
 Material Unloading, Placement, and Bill Handover Process

Description

The purchase department will communicate the expected delivery time of materials to the warehouse supervisor.

Upon receiving delivery information, the warehouse supervisor will coordinate for the arrangement of labor or
packers to assist with unloading and handling of the incoming materials based on the delivery information.
Materials intended for MRN and QC purposes are sorted and placed in the respective MRN & QC area within the
warehouse.

The MRN person will conduct MRN and QC procedures on the received items. This involves verifying the quantity
and inspecting the materials' condition for any visible defects. The QC assessment ensures the quality meets the
required standards.
Once MRN and QC processes are completed, the supervisor will be notified, indicating that the material is ready for
collection and placement.

The warehouse team, under the guidance of the supervisor, ensures the proper movement of the received
materials to their designated storage locations. The supervisor takes charge of arranging the materials in a
systematic manner, utilizing the available space efficiently.
The supervisor is responsible for identifying the appropriate location for the material, ensuring proper
organization, utilization of space, and orderly placement.
In the event of damaged materials, the MRN & QC person will promptly inform the purchase department and
communicate the necessary information about the billing issues.

(1)The MRN person will attach a printout of BP codes with the invoice in the same order as specified in the invoice..
(2)The MRN personnel will provide details of sorted material and damaged material on the invoice.
(1) Bills related to the delivered material will be handed over to finance team by the MRN & QC person.

The MRN & QC person is responsible for ennsuring that extra stock material is not placed in the final location.

In case the designated MRN & QC person is unavailable, the supervisor will delegate the MRN work responsibilities.
If there's no MRN work, the MRN person will assist the supervior in packing tasks.
The supervisor will be responsible for checking all locks and ensuring all lights are switched off when the work is
complete.
ocess

Responsibility Timeline

Purchase Team One day before the delivery of Material

Supervisor Before the delivery of Material

MRN & QC Person AT the same time

2.3 working hours for 1 champion material

MRN & QC Person (with 2
and 8 working hours for 14' to 16' truck or 4
manpower)
champions

MRN & QC Person AT the same time

Supervisor AT the same time

Supervisor AT the same time

Within 8 working hours from the delivery of

MRN & QC Person
material

Within 8 working hours from the delivery of

MRN & QC Person
material

MRN & QC Person AT the same time

Supervisor NA

Supervisor NA

Supervisor NA
SL NO Steps

1 Preparation

2 Sticker Preparation

3 Sticker Application

4 Box Preparation

Net Weight
5
Calculation

6 Material Packing

Gross Weight
7
Calculation

8 Register Entry

Quality and Quantity

9
Check
Quality Control
10
Stickers

11 Box Stacking

12 Strapping

13 Shrink Wrap

14 Marking

15 Final Inspection

16 Dispatch Preparation

17 Dispatch Process
 Packing Process
Arrange packing materials near the packing station to minimize movement and save time.

Organize packers according to their roles and tasks to optimize the workflow.
Ensure that stickers with relevant information (e.g., product code, Item Name, Part NO number, Qty
etc) are prepared and easily accessible before starting the packing process.
Affix stickers onto the materials before they are placed in boxes. This reduces the chances of errors
and confusion.
Choose appropriate box sizes based on the dimensions of the material to be packed. This prevents
wastage of space and materials.
Record the net weight of the material separately. This will help in tracking inventory accurately.

Carefully place the materials in the chosen boxes, ensuring proper arrangement and protection
during transit.
Calculate the gross weight of the box, including the packed material. This information is crucial for
shipping and transportation.
Enter all relevant details, including product information, quantities, weights, and packing date, into a
designated register or digital system. This maintains a clear record for future reference.

Conduct a thorough quality and quantity check of the contents in each box. This ensures that each
shipment meets your quality standards.
Apply QC stickers to the boxes that pass the quality check. This helps identify boxes that have been
inspected and approved.
Stack the boxes in a systematic manner to optimize space and prevent damage. Consider using
pallets or racks for organized storage.
Use strapping materials to secure the stacked boxes. This adds stability and ensures safe
transportation.
Apply shrink wrap to the stacked and strapped boxes. This provides an additional layer of protection
against dust, moisture, and tampering.
Clearly mark the boxes with essential information, such as destination, handling instructions, and
any special requirements.
Conduct a final visual inspection of the packed pallets to confirm that all boxes are properly sealed,
labeled, and ready for dispatch.
Organize the packed and wrapped material in a staging area to facilitate smooth loading onto
transportation vehicles.
Coordinate with logistics personnel to ensure timely and accurate dispatch of the packed goods and
to arrange pallets for body parts, lights, mirrors etc..
Name Problem
Masni Misscommunication Order delay. Material not shifted on time
Supervision issue
Virendra
Material lost Order wise material stacking
Material damage
MRN delay
Item mixing
Delay in QC
Items are not mentioned in register
Stickers issue
Packing issue not proper
Employee safety issue
Employee engage on phone while working
QC sticker
Packing material issue
Production speed slow
Final packing list issue
Proper management of company assets
Packer of the month process should be checked

Material Delivery Notification

SL No.

1 Area Identification

Receiving and Inspection

2
and Quality Control Area

3 Packing Material Area

4 Returnable Goods Area

5 Raw Material Area

6 Finished Goods Area

7 Office Area

8 Employee Facilities

9 Technology Integration
 Location to be identified for New warehouse

This area should include clear signage, maps, and aisle markers to help employees and visitors
easily navigate the warehouse. Consider using color-coded labels for different sections.

We need to allocate space for MRN & QC (inspection and sorting of incoming goods) before they
are categorized into their respective storage areas. We also need to consider a dedicated area for
quality control inspections and testing, separate from the MR area. This can help ensure that
products meet the required standards before they're stored or shipped.
This area should be strategically located close to the packing and shipping stations. It should
contain packaging supplies like boxes, tape, bubble wrap, pallets, and labeling equipment etc.

This area is crucial for storing items that are received in damaged condition from vendor.
The raw material area should be designed for easy access and efficient storage. Consider using
racks, shelves, and bins to organize materials based on size, weight, and type. We need to
categorize material in three category. Delicate material, Heavy Material and Body parts. These
material will be kept on the rack as per their category. It should have proper racking and shelving
systems to store products ready for distribution.
The finished goods area should also be conveniently located near the shipping section. It should
have proper racking and shelving systems to store products ready for distribution.
This area should be placed in a central location within the warehouse to oversee operations. It
should include workstations, meeting rooms, and administrative facilities.
Eemployee facilities like lunch table, lockers to keep mobile phones, clean toilet, water to drink and
providing a comfortable work environment to contributes employee satisfaction.
Consider integrating technology like barcode scanners, RFID systems, and inventory management
software to streamline tracking and management of items in different areas.