Warehouse

Planning &
Management
RAM NAIDOO
BSc Hons, MSc, MRAeS
May 2019
 What is Warehouse Planning &
Management?
Warehouse management is complex, but done right
it can reduce costs, improve customer satisfaction
and increase warehouse operational efficiency.
This will include the following:
• Arranging the warehouse and the inventory (stock)
• Ensuring having the correct equipment and their maintenance
• Managing all the stock
• Receiving, identifying, inspecting incoming goods.
• Identifying, Packing, expediting goods (shipping orders)
• Tracking overall and improving warehouse performance
• Implementing and managing a warehouse software
management system
 The challenges during planning

Warehouse requirements
Material Flow
Stores set-up
KPIs
 The requirements of a warehouse
General
requirements
Robust supply chain, with well
documented and audited processes
Assessment of material distribution
within network
Full traceability of material
movements
Awareness of customs regulations
Administrative
requirements
Regular auditing and processes
improvement carried out
Qualified and trained staff
Material requirement clearly
and quickly notified
Implementation of an
integrated inventory system
Physical requirements
Clearly marked storage space for
safe working
Clean and well-maintained facility
Low Noise level
Material segregation with restricted
access control
Temperature and humidity controlled
environment as required. No direct
sunlight on material
Compliance to handling of dangerous
goods
The requirements of a warehouse
 Customs Clearance

Exchange customs paperwork

for goods receipt

Exchange customs paperwork

for goods receipt
 Goods Receipt

Receipt of shipment
Visual inspection for external
damages
Check quantity and part
number against DN
Allocate Goods Receipt #

Copy/archive shipping docs.

Store packages in bonded
zone or quarantine one
 Quality inspection

QUALITY INSPECTION
Control of delivered material, update data
info in Inventory System
Check all documentations are technically
correct and are all available
Check PNs and SNs
Send to Quarantine items damaged
items or lack of necessary documents,
Purchasing Dept to be informed
Print and attach serviceable labels to
items
 Quarantine Area

QUARANTINE

For any discrepancy detected, item stored

in Quarantine .Inform Purchasing for
rectification
When documentation discrepancy can be
resolved internally, item released for
storage.

Forward item to Binning area.

 Storage

STORAGE
Monitor and maintain
temperature/humidity/dust/noise/sunlight
Ensure efficient layout for all storage
areas,
Bulky, chemical, UV-Protected , ESDS
protected areas
Design to ensure short and efficient
paths..
Safe , fast ergonomic corridors,
Automatic, semi-automatic material
handling equipment
 Binning

BINNING

Repack parts as per ATA 300 specs.

Split large quantities as per manufacturer
requirements.
Airtight sealing bags

Transfer to storage area:

Store iac with manufacturer’s specs.
Ensure store as per batch numbers
 Picking

PICKING

Preparation of maintenance or check kits

Hand over to requester

(Maintenance or Logistics)
 Quality inspection

QUALITY INSPECTION
Visually inspect all goods and relevant
documents
Issue necessary regulatory
airworthiness/ conformity certificates

Prepare to expedite/shipment.
 Goods Dispatch

Prepare export process, i.e shipping

advice, pro-forma invoice

Ensure compliance with country

import/export regulation
Pack and prepare item for
shipment

Hand over to shipping

forwarding agent
 Unserviceable items

UNSERVICEABLE ITEMS

For Unserviceable items/parts/material..

From Maintenance section

Check U/S tag for completeness and

correctness of information

For further action .. Repair and Warranty

Ensure all required information and
documentation available for successful
warranty claim
 Key Performance Indicators

KPIs

Must be measurable
Clear to apply
Can be repeated
can be bench marked

Continuous monitoring

Measure points/areas within process

Conclusion

AIM FOR MAXIMUM EFICIENCY

ASSESS MOST ADEQUATE MATERIAL
DISTRIBUTION ACROSS NETWORK
DESIGN AN EFFICIENT MATERIAL FLOW.
APPLY AND ENFORCE WORKABLE
PROCEDURES/PROCESSESS
MEASURE AND IMPROVE WAREHOUSE
PERFORMA
Conclusion