FONTUS WATER PRIVATE LIMITED
Ref. No. : WI-12 QUALITY SYSTEM WORK INSTRUCTION Doc. No.: FWL-STR-01
Page No.: 1 of 2
Revision No.: 00 STORES Date : 15th May,2012
PROCESS INSTRUCTION FOR RECEIPT OF MATERIAL (DOMESTIC)
A. PLAN
This process instruction describes the procedure to receipt of incoming material
B. INPUTS
Supplier Bill / Challan
Raw material
Purchase Order
C. ACTIVITIES
1. Incoming material shall be checked by store executive and send it to store for further handling.
2. Received material shall be stored in under inspection material designated area.
3. Without purchase order / job work order, material shall not be accepted.
1. Received material details shall be entered in Daily Material Receipt Register.
2. Material Receipt cum Inspection note (MRN) shall be prepared.
3. The PO number / Job work Order number, Order quantity and the purpose for which the material are
procured should be mentioned in the MRN.
4. Incase of material shortage / excess the same shall be entered in the MRN and Purchase dept shall be
informed.
5. Store in-charge shall inform production, purchase or service dept. through MRN for In-coming
Inspection.
6. After incoming inspection, OK and Rejected material shall be segregated.
7. Incase of rejection the same shall be intimated to the Purchase Dept.
8. Copies of MRIR shall be distributed to the following dept.
Accounts (with bill/challan attached)
Purchase
QC
9. Material shall be stored in designated area and BIN card and ledger shall be updated accordingly.
10. Details of stock shall be entered in the computer.
11. Material received from customers (Rejected or for repairing) shall be entered in a separate stock
ledger.
PROPOSED BY ISSUED BY APPROVED BY
FONTUS WATER PRIVATE LIMITED
Ref. No. : WI-12 QUALITY SYSTEM WORK INSTRUCTION Doc. No.: FWL-STR-01
Page No.: 2 of 2
Revision No.: 00 STORES Date : 15th May,2012
D. OUTPUTS
OK & rejected material segregated and stock register has been updated.
Material Receipt Note
E. VERIFICATION CRITERIA
Ensuring the Excess / Shortages are informed to Purchase Dept.
Bin card as well as computer shall be updated accordingly.
MRN shall be prepared and issued on the same day of material received.
REFERENCE
Purchase order
Daily Material Receipt Register.
Material Receipt cum Inspection Report (MRIR)
Bin Card
PROPOSED BY ISSUED BY APPROVED BY
FONTUS WATER PRIVATE LIMITED
Ref. No. : WI-14 QUALITY SYSTEM WORK INSTRUCTION Doc. No.: FWL-STR-03
Page No.: 1 of 1
Revision No.: 00 STORES Date : 15th May,2012
PROCESS INSTRUCTION FOR STORE MAINTENANCE
A. PLAN
This process instruction describes the procedure for store maintenance.
B. INPUTS
1. Stock
2. Stock Register (in computer)
3. Bin Card
C. ACTIVITIES
1. Material shall be stored in the designated area.
2. Ensuring the rejected material stored in the designated area.
3. Max Level and Min Level of raw material shall be defined.
4. Maintaining Minimum balance of material as defined and incase of shortage the same shall be informed
to purchase dept. through the Purchase Requisition / Indents.
5. Physical verification of material shall be done every month.
6. Scrap to be kept in a separate identified area and scrap to be disposed off in co-ordination with technical
and accounts after approval from VP.
7. Monthly MIS Report of Inventory, Receipt of materials, Job wise material issue to Production and other
departments, Scrap Sale details shall be prepared and the same shall be forwarded to VP.
D. OUTPUTS
Proper stocking of material
Maintenance of min level balance
Indent
E. VERIFICATION CRITERIA
Ensuring that the Physical verification is carried out as per schedule.
Physical verification shall be done every month and the report shall be made without fail.
REFERENCE
Variance Analysis
Indent
PROPOSED BY ISSUED BY APPROVED BY
FONTUS WATER PRIVATE LIMITED
Ref. No. : WI-15 QUALITY SYSTEM WORK INSTRUCTION Doc. No.: FWL-STR-04
Page No.: 1 of 1
Revision No.: 00 STORES Date : 15th May,2012
PROCESS INSTRUCTION FOR ISSUE OF MATERIAL
A. PLAN
This process instruction describes the procedure for issue of material.
B. INPUTS
1. Stock Register
2. Order Format.
3. Bin Card
4. Store requisition Slip cum material issue voucher
C. ACTIVITIES
1. Store Requisition Slip cum Material Issue Voucher shall be received from the user dept.
2. Material shall be issued based on the Store Issue Slip through Store requisition slip Material Issue
Voucher.
3. Bin Card and Stock Register shall be updated accordingly.
4. Finished Good shall be issued based on Order format.
5. All the returnable materials shall be issued through Returnable Gate Pass and the details shall be entered
in the Returnable Material Register.
6. All the non- returnable materials shall be issued through Returnable Gate Pass and the details shall be
entered in the Non-Returnable Material Register
7. Extra material (left over material) shall be returned by Production shall be taken into stock through Goods
Returns Voucher.
8. Finished Goods from production shall be taken into store through Store Credit Voucher.
A. OUTPUTS
Issue of Material as per requirement
B. VERIFICATION CRITERIA
After issuing the material, balance shall be checked against Min Level defined.
REFERENCE
Store Requisition Slip cum material issue voucher
Order Format
Returnable Gate Pass /Non Returnable Gate Pass
Returnable Material Register/Non Returnable Material Register
Goods Returns Voucher
Store Credit Voucher
PROPOSED BY ISSUED BY APPROVED BY
FONTUS WATER PRIVATE LIMITED
Ref. No. : WI-13 QUALITY SYSTEM WORK INSTRUCTION Doc. No.: FWL-STR-00
Page No.: 1 of 2
Revision No.: 00 STORES Date : 15th May,2012
PROCESS INSTRUCTION FOR RECEIVING OF EXPORT MATERIAL
A. PLAN
This process instruction describes the procedure for receiving of components (Export material)
B. INPUTS
Shipment detail
Detail of freight forwarded
C. ACTIVITIES
1. Shipment will be handover by supplier to freight forwarder
2. Freight forwarder will provide sailing or freight consolidation details along with EDA
3. Follow up will be made with freight forwarder for receiving of material.
4. Material arrival notice will be received from freight forwarder
5. Material will be received at customer port.
6. CHA will be asked to collect the D/O and further process for custom clearance.
7. CHA will inform for payment details of custom duty and other charges
8. A request will be raised to accounts departments for releasing of payment against custom duty
through DD.
9. DD of required amount will be handover to CHA.
10. CHA will clear the requirements and material will be received.
11. Material will be inspected against the purchase order.
12. MRN will be booked for received material
13. Stock will be updated.
D. OUTPUT
MRN (Material Receipt Note)
PROPOSED BY ISSUED BY APPROVED BY
FONTUS WATER PRIVATE LIMITED
Ref. No. : WI-13 QUALITY SYSTEM WORK INSTRUCTION Doc. No.: FWL-STR-00
Page No.: 2 of 2
Revision No.: 00 STORES Date : 15th May,2012
E. VERIFICATION CRITERIA
Material will be verified against the approved purchase order.
REFERENCE
Shipment detail
Payment detail
MRN
Purchase order
Stock record
PROPOSED BY ISSUED BY APPROVED BY
FONTUS WATER PRIVATE LIMITED
Ref. No. : WI-16 QUALITY SYSTEM WORK INSTRUCTION Doc. No.: FWL-MFR-01
Page No.: 1 of 1
Revision No.: 00 PRODUCTION Date : 15th May,2012
PROCESS INSTRUCTION FOR IN-HOUSE PRODUCTION
A. PLAN
This process instruction describes the procedure for in-house production
B. INPUTS
Order Transmittal
Bill of Quantity (BOQ)
C. ACTIVITIES
1. Order Transmittal shall be received from Marketing Department.
2. Material shall be planned based on the Order Transmittal and BOQ
3. Indent shall be raised to Stores Department based on BOQ.
4. Availability of material in stores shall be ensured
5. Material Issue Slip shall be raised for receiving of material from store. Material shall be received
from store.
6. Products (Standard Plants) shall be assembled as follows
Skid Assembly
Vessel Mounting
Pump Fitting
Electrical panel fitting
Instrumentation
Electrical wiring
Fixing of Brand & identification sticker
Testing
7. Products shall be inspected for its functionality.
8. Sales department shall be informed for inspection of the products.
D. OUTPUTS
Final product (Standard plant) hand over to stores
E. VERIFICATION CRITERIA
Sales team inspects products.
REFERENCE
Indent
PROPOSED BY ISSUED BY APPROVED BY
FONTUS WATER PRIVATE LIMITED
Material Issue Slip
Inspection Report
Ref. No. : WI-17 QUALITY SYSTEM WORK INSTRUCTION Doc. No.: FWL-MFR-00
Page No.: 1 of 1
Revision No.: 00 PRODUCTION Date : 15th May,2012
PROCESS INSTRUCTION FOR PRODUCTION AT SITE
A. PLAN
This process instruction describes the procedure for production of plants at customer’s site.
B. INPUT
Order Transmittal
Drawing
BOQ (Bill of Quantity)
C. ACTIVITIES
1. Order Transmittal shall be received with final drawing and BOQ
2. One copy of order transmittal with BOQ shall be sent to stores and verified availability of material.
3. Material shall be inspected for quantity & quality
4. Meeting shall be held with customers for planning of despatch the material at site.
5. Despatch detail with BOQ shall be sent to Stores
6. Material is delivered at site and information shall be sent to service department
7. Contractor shall be selected for specific project
8. Work of contractor shall be monitored by the engineers
9. Plant shall be visually inspected after completion of production.
10. The following lets shall be carried out
No load test
No leak test
Functionality of electrical equipments
11. Plant shall be tested for trial run
12. Commissioning and Testing Report shall be sent to HOD servicing
13. Service engineer shall operate plant 7/10 days. Customers shall be trained for operating the plant.
14. Plant shall be hand over to the customer.
D. OUTPUT
Commissioning
E. VERIFICATION CRITERIA
Plant shall be tested through trail run by service engineer
REFERENCE
Commissioning Report
PROPOSED BY ISSUED BY APPROVED BY
FONTUS WATER PRIVATE LIMITED
Testing
AMC Card
PROPOSED BY ISSUED BY APPROVED BY
