MINUTES REGULAR MEETING JULY 2, 2009 Meeting was convened at 7:15 by Commr Nielsen who was Acting Chair

in the absence of Chairman Hahn. In attendance Commr Nielsen, Commr Palatella, Commr Hafner, Commr OBrien and Treasurer Herbert. Absent Chairman Hahn. The minutes of the June meeting were corrected to read: Chairman Hahn absent, bid packages specify that they are on the firehouse, outside issues to be changed to exterior. June minutes approved based on these changes. The Treasurer reported the following balances: General Fund $861,270.89, Capital Reserve Fund $291,785.43 and Building & Real Property $713,558.36. The Board discussed the low rates. Treasurer will look into CD rates. She informed the Board that over $1300 worth of badges had been ordered without a PO. Since there are not sufficient funds in the Uniform category, it will be charged to Training. Discussion regarding the need for the Chiefs Office to submit POs and this will be reinforced through another training session with the Chief and his staff. Also informed the Board that there was a request for mileage reimbursement from Matt Renz. Discussion ensued about mileage reimbursement policy and regarding the broken digital odometer in the Fire Police vehicle. Chiefs Report: Chris Ingwersen came in at 7:44 representing the Chiefs Office. He reported that the Chief had concerns regarding the tone of E Mails, the alleged theft of a donated vehicle from the parking lot, a lack of management of the district, and that Dispatchers are not properly checking and inspecting equipment and trucks, especially saw blades. Discussion followed. He stated that the Ladies Auxiliary want to replace the upstairs drapes. The Board approved the replacement of the drapes. Chris also asked if the phone lines for the radio project had been ordered. He was told that they would be ordered this week by Comm OBrien. He was again told that the request for an Internet Back Up service is considered redundant by the Board and is not going to be addressed. He stated that certain radios in the vehicles need to be reprogrammed. The Board asked him to get pricing information, cost analysis as well as a time frame and phasein plan. Chris claimed that the part-time dispatchers have not been properly trained and raised an incident about text messaging that occurred the night before. The Treasurer discussed holding a procurement training workshop with the Chiefs staff and preliminary budget figures were requested to be provided as soon as possible from the Chiefs office. Chris provided his personal email address and departed at 8:30 p.m. The Treasurer resumed her report. The Board agreed to reimburse Matt Renz for mileage once proper paperwork is received, to hire Michael Waring as a part time FHA, to have the district clerk update the Barbershop Lease to reflect the extended terms as it was renewed at the first meeting in January, to remove James Collins as an employee from the system by submitting a CS150 to Civil Service, and to sell former chiefs vehicle 2-1-23 on Craigs List. An email was also to be sent to Bill Glass to specificaly authorize him to address issues raised by the Treasurer. The Board discussed the installation dinner expenses and decided to revisit the installation dinner policy in the workshop meeting. House Committee: Commr Paletta will oversee the main fire house building repair projects. Bids are expected to be received in the next week. He stated that the renovations of the Wicks Barn on

Pulaski as a storage facility is doable. It needs a new roof. He will get an assessment report from the architect shortly. Commr OBrien will check with the County to see what they will pay for in the way of renovations to the Wicks Barn. A discussion ensued about the situation with a car that was donated to the Department by Adrian Benvenuti. The House Committee will interview Adrian Benvenuti and Warren Talasko regarding the alleged theft of the donated vehicle and/or parts from the vehicle. A motion was made to go into Executive Session at 9:52 p.m. to discuss employee issues. The Board will revisit the Housemen responsibilities in the workshop meeting. The Board discussed the status and parameters of the District Manager position that had been extended to Christian Mercadante. The Treasurer was authorized to advertise for clerical help. The Board exited its executive session at 10:12 p.m. A motion as made and passed to adjourn at 10:13 p.m. The following bills were approved for payment: AB Richards 69.00 All American Awards Breaktime 272.85 Coastal Deer Park 113.33 DiRaimo J Felton Jr 710.00 Firematic Hello Alert 765.00 Hendrickson Konica Minolta 233.05 Lipa Mayday 135.00 Minuteman Press Mr Sausage 190.00 M. Murphy Pickering 629.90 Precision Reinwald 86.31 Sendlewski Solutions 228.91 Spitz Mower Shop 35.00 Standard Verizon 605.12 Verizon Wireless VFIS 11.70 Postmaster Janine Eckstein 1147.63 Harbor Club Life Raft & Survival 44.85 Rantin & Raven HealthPlan 748.96 Chase Harbor Club 1490.00 Respectfully submitted, Karen Herbert, Treasurer

1334.80 266.00 192.50 21587.00 120.83 24.27 476.00 17.36 100.00 2350.00 1100.00 1158.08 104.74 29.50 9000.00 1000.00 188.55

amity vac 45.80 County line 147.25 Failsafe 2943. W Glass 750.00 Thrifty Bev 126. M Bender 90.44 Motorola 155. Natl Grid 543.83 Radio Tec 1121.83 So Shore 776.43 Telecom 671.10 Times Beacon 16.62 Voc Ed 5.00 Winter Bros 282.23 Mr. Sausage 240.00 Lipa 3093.02 Cablevision 74.90