HALFAYA PROJECT SURFACE FACILITY

PHASE FOUR
WATER INJECTION WELLS TIE-INS IN Y2021

DETAIL DESIGN DOC.NO.: HFY4-5165-01-QC-PD-0004 REV.: 0 PAGE 1 OF 10

HFY-CON/F&C1116-1139/01

WATER INJECTION WELLS TIE-INS IN Y2021

PREVENTIVE ACTION PROCEDURE

NOTE FOR RECORD ONLY:

Any change would be found in any later stage between this REV
0 and previous approved (with CODE A) REV B will be EPC
sole responsibility to justify such misleading, the same will not
be acceptable to PMC and lead to document invalidity

By ayman.abdelghany at 5:18 pm, Dec 01, 2022

ISSUED FOR Ramesh

0 29/11/2022 Chen Jianda Tao Ji Jiang Xingke
CONSTRUCTION Krishinan

REV. DESCRIPTION DATE PREP’D CHK’D REV’D APP’D

 PREVENTIVE ACTION PROCEDURE

DETAIL DESIGN DOC.NO.: HFY4-5165-01-QC-PD-0004 REV.: 0 PAGE 2 OF 10

REVISION HISTORY

Rev. Date Description of Change

A 22.10.2022 ISSUED FOR APPROVAL
B 25.11.2022 RE-ISSUED FOR APPROVAL
0 29.11.2022 ISSUED FOR CONSTRUCTION
 PREVENTIVE ACTION PROCEDURE

DETAIL DESIGN DOC.NO.: HFY4-5165-01-QC-PD-0004 REV.: 0 PAGE 3 OF 10

CONTENT

1 GENERAL ........................................................................................................................................................... 4
1.1 Purpose ....................................................................................................................................................................4
1.2 Scope ........................................................................................................................................................................4
2 REFERENCES .....................................................................................................................................................4
3 Definitions and Abbreviations .................................................................................................................... 4
3.1 Definitions ...............................................................................................................................................................4
3.2 Abbreviations .........................................................................................................................................................5
4 RESPONSIBILITIES .......................................................................................................................................... 5
4.1 General .....................................................................................................................................................................5
4.2 QA/QC Department .............................................................................................................................................5
4.3 Procurement Management Department...................................................................................................... 6
4.4 Construction Department ..................................................................................................................................6
4.5 Design Management Department..................................................................................................................6
5 PROCEDURE ..................................................................................................................................................... 6
5.1 General .....................................................................................................................................................................6
5.2 Initiating a request for Preventive Action .....................................................................................................7
5.3 Potential Root Cause Analysis ..........................................................................................................................7
5.4 Implementing a Preventive Action ................................................................................................................. 7
5.5 Verifying a Preventive Action ........................................................................................................................... 8
5.6 Closing of Preventive Action Request ........................................................................................................... 8
5.7 Periodic Review of Data ..................................................................................................................................... 8
6 EXHIBITS ............................................................................................................................................................8
 PREVENTIVE ACTION PROCEDURE

DETAIL DESIGN DOC.NO.: HFY4-5165-01-QC-PD-0004 REV.: 0 PAGE 4 OF 10

1 GENERAL

1.1 Purpose

Purpose of this procedure is to establish the process to identify, track, complete the
investigation of the problem and implementing effective preventive actions for potential
non-conformances including complaints in products, processes and QMS in XYNM
scope for WATER INJECTION WELLS TIE-INS IN Y2021 Project and its implementation
process.

1.2 Scope

This procedure is applicable for reporting controlling and monitoring of all nonconforming
materials, design, procurement, construction, commissioning and maintenance activities
and flaws and areas of improvement of Quality management system for all areas under
XYNM scope for WATER INJECTION WELLS TIE-INS IN Y2021 Project.

2 REFERENCES

This procedure complies with the following contract specifications and international code:

 ISO 9000 Quality Management Systems – Fundamentals and Vocabulary

 ISO 9001 Quality Management Systems – Requirements

 ISO 19011 Guidelines for Management System Auditing

 HFY4-5165-01-QC-PLN-0001 Project Quality Plan

 HFY-CON/F&C1089-1112, Sec 4 Scope Of Work (QA & QC)

 HFY-FC-PM-PD-0015 Non Conformance Report Issuance and Close-Out Procedure

 HFY-GEN-GEN-SPC-0001 Specification for Quality Assurance

3 Definitions and Abbreviations

3.1 Definitions

Non-conformity: The Non-fulfilment of specified requirements in any subject such

as fabrication, inspection, documentations, etc. Also referred to
as a non-conformance.

Correction: Action to eliminate a detected nonconformity.

Non-conformance: Item, product, material or process does not meet the specified
requirements.

Corrective Actions: The action taken to eliminate the cause(s) of nonconformities.

 PREVENTIVE ACTION PROCEDURE

DETAIL DESIGN DOC.NO.: HFY4-5165-01-QC-PD-0004 REV.: 0 PAGE 5 OF 10

Preventive Actions: The action taken to eliminate the cause of potential

nonconformities or other undesirable potential situations.

3.2 Abbreviations

List of the used abbreviations and definitions is given below:

 COMPANY: PetroChina International Iraq FZE, Iraq Branch

 PMC: Petrofac

 XYNM: Jiangsu Xinyang New Material Co., Ltd

 QA QC: Quality Assurance & Quality Control

 ISO International Organization for Standardization

 QMS Quality Management System

 CAR Corrective Action Request

 PAR Preventive Action Request

4 RESPONSIBILITIES

4.1 General

All employees of the organization are accountable and authorized for identifying
potential non-conformances and reporting to the higher authority either in verbal or
through documented manner. Also responsible for suggesting improvement
opportunities and preventive actions when they identify a potential non-conformance.
Eliminate the potential nonconformities shall be discussed and agreed upon by the
quality practitioners for relevance and suitability.

4.2 QA/QC Department

The QA/QC Department is responsible for :

QA/QC Department is responsible for effectively implementing the suggestions for

improvement and preventive actions against potential nonconformities observed.

QA/QC Department shall organize investigations and analyses of potential

nonconformance items discovered during internal and external audits or improvement
suggestion or potential non-conformity.

QA/QC engineer will prepare the Preventive Action Request (PAR) in the prescribed
 PREVENTIVE ACTION PROCEDURE

DETAIL DESIGN DOC.NO.: HFY4-5165-01-QC-PD-0004 REV.: 0 PAGE 6 OF 10

format (see APPENDIX-A) and also will maintain PAR Log (see APPENDIX-B) for the
records of all preventive actions issued with status of Preventive action implementation
and close-out.

4.3 Procurement Management Department

Procurement Management Department is responsible for:

 Identify and report potential non-conformances for purchased nonconforming

products;

 Prepare and implement the preventive action;

 Continual improvement.

4.4 Construction Department

Construction Department is responsible for:

 Identify and report potential non-conformances for nonconforming products of

construction;

 Conduct all the subcontractors to prepare and implement the preventive action;

 Monitoring, witnessing and inspection the preventive action;

 Continual improvement.

4.5 Design Management Department

Design Management Department is responsible for:

 Identify and report potential non-conformances for nonconforming products of

Design;

 Prepare and implement the preventive action;

 Continual improvement.

5 PROCEDURE

5.1 General

Typical preventive actions include but not limited to the following cases:

 Reviewing Customer orders to ensure requirements are clearly defined;

 Examining prior process defect data (i.e. test/inspection yields and defect trends,
 PREVENTIVE ACTION PROCEDURE

DETAIL DESIGN DOC.NO.: HFY4-5165-01-QC-PD-0004 REV.: 0 PAGE 7 OF 10

etc.) before setting up processes for new products;

 Reviewing design documentation to ensure the information is accurate, complete

and clear;

 Providing adequate time (i.e. scheduling) for processing products;

 Conduct training and providing proper communication to personnel involved in

product quality;

 Ensuring proper tools/equipment and work environment are available to perform

work activities;

 Preparing work instructions, as necessary, to clarify un-clear information;

 Preparing sample products and conducting first article inspections as necessary.

5.2 Initiating a request for Preventive Action

Preventive Action Request may be identified and generated at any project stage,
through any QA/QC lessons learned review, management review, annual system review,
annual system self assessment, auditing, progress meetings, inspection activities,
quality surveillance etc.

Details about the issue are recorded on the Preventive Action Request form by QA/QC
department.

5.3 Potential Root Cause Analysis

The relevant department or subcontractor shall determine the cause of the potential non-
conformance and designs the implementation plan to address the issue.

An investigator will be assigned and scheduled by the relevant department or

subcontractor based on the degree of the potential non-conformance.

The investigator is responsible for finding the root cause, and determining both short-
term containment and permanent preventive actions as required.

5.4 Implementing a Preventive Action

Upon investigation, the relevant department assigns an individual to implement the

actions as required.

This person is responsible for implementing or overseeing the implementation of actions

to be taken. A summary of actions taken is recorded on the PAR form.
 PREVENTIVE ACTION PROCEDURE

DETAIL DESIGN DOC.NO.: HFY4-5165-01-QC-PD-0004 REV.: 0 PAGE 8 OF 10

5.5 Verifying a Preventive Action

Following completion of the actions taken, QA/QC Department will assign and schedule
follow-up.

The responsible person will record the results of the action taken and determine whether
or not the action was effective.

If the action was determined to not be effective a new Preventive Action Request should
be issued.

If the action was determined to be effective the request will be forwarded to QA/QC
Department for closure.

5.6 Closing of Preventive Action Request

Upon final review, QA/QC Department will close the Preventive Action Requests.

The response will be recorded in the “PAR Log” by the originator.

5.7 Periodic Review of Data

Periodically, the QA/QC engineer will review records of previously issued PAR’s in order
to summarize any trends and to initiate further action as needed.

The effectiveness of the Preventive Action system is reviewed as an agenda item during
Management Review meetings.

If necessary, XYNM will submit this information for reference by PMC/PMT.

6 EXHIBITS

APPENDIX – A: Preventive Action Request (PAR Format)

APPENDIX – B: PAR Log

 PREVENTIVE ACTION PROCEDURE

DETAIL DESIGN DOC.NO.: HFY4-5165-01-QC-PD-0004 REV.: 0 PAGE 9 OF 10

APPENDIX – A Preventive Action Request (PAR Format)

PAR No :
Rev: A
PREVENTIVE ACTION REQUEST (PAR) Date:
Page: 1 of:
PAR Title:

PAR Issued to (recipient Dept./ Function): Receiver:

PAR initiated from (Audit/ Surveillance Ref No): Initiator:

Reference documents:
Potential Nonconformity Observed:
To be Filled by PAR Issuer

Issued By： Sign: Date:

Potential Root Cause Analysis：

To be Filled by PAR Receiving Department

Responsible person： Sign： Date：

Proposed Preventive Action:

Responsible person： Sign： Date：

Preventive Actions Completed and verified: (Department / Function Received PAR )
Verification & Close-out

Signature: Date:
Preventive Action Verified, accepted and Closed Out: (PAR Issuer or QA/QC Department)

Signature: Date:

Associated NCR: Yes / No NCR NO.:

 PREVENTIVE ACTION PROCEDURE

DETAIL DESIGN DOC.NO.: HFY4-5165-01-QC-PD-0004 REV.: 0 PAGE 10 OF 10

APPENDIX – B PAR Log

PRID:5165-01 Project Name: WATER INJECTION WELLS TIE-INS IN Y2021

Updated date:
S.N. PAR No. PAR Definition Subcontractor Issue Date Close Date Remark

1
2
3
4
5