Employee, Consultant, Contractor Data Subject Consent Form
Alten Calsoftlabs India (Pvt) Ltd has obtained personal data and personally identifiable information from
you as part of employment / engagement purpose and have retained it during pre-employment/
engagement, employment/ engagement and post-employment/ engagement period and these personal
data are part of our employment/ HR records.
As your employer, the company needs to keep and process information about you for normal
employment/ engagement or specific engagement purposes. The information we hold, and process will
be used for our management and administrative use only. We will keep and use it to enable us to run the
business and manage our relationship with you effectively, lawfully and appropriately, during the
recruitment process, whilst you are working for us, at the time when your employment / engagement
ends and after you have left.
This includes using information to enable us to comply with the employment / engagement contract, to
comply with any legal requirements, pursue the legitimate interests of the company and protect our legal
position in the event of legal proceedings. Without this data we are unable in some circumstances to
comply with our obligations.
We will be using and sharing the data with third party vendors for the following processing purpose and
as required will be transferring the data to third countries for the same processing purpose.
Alten Calsoftlabs is committed to data protection rights of each member personal data.
As a Technology organization, we may sometimes need to process your data to pursue our legitimate
business interests. The nature of our legitimate interest is mentioned below. We will never process your
data where these interests are overridden by your own interests.
Much of the information we hold will have been provided by you, but some information might have been
obtained from other internal sources, such as your manager, or in some cases, external sources.
Your personal data and personally identifiable information will be processed, shared for processing for
the following purposes:
Payroll Performance appraisal
Background check for ALTEN CALSOFTLABS Engagement specific performance/ competency
Employment / Engagement appraisal for which you have been specifically
trained
Background check for some specific engagement Allocation of projects
as per ALTEN CALSOFTLABS client requirement
Insurance Benefits processing Visa processing
Insurance claims processing Travel booking services
Travel card / Forex card issue Professional services at client place
Employee personal data management Data and telecom service
We have signed contractual agreements with all our vendors who are exposed to your personal data for
one or more processing activities to protect your personal data and only limit the processing activities to
the purpose for which it is shared. We are committed to preserving confidentiality, integrity and
availability of your personal data.
You will, of course, inevitably be referred to in many company documents and records that are produced
by you and your colleagues in the course of carrying out your duties and the business of the company.
Where necessary, we may keep information relating to your health, which could include reasons for
absence and medical reports and notes. This information will be used in order to comply with our health
and safety and occupational health obligations – to consider how your health affects your ability to do
your job and whether any adjustments to your job might be appropriate. We will also need this data to
administer and manage statutory and company sick pay.
Where we process special categories of information relating to your racial or ethnic origin, political
opinions, religious and philosophical beliefs, trade union membership, biometric data or sexual
orientation, we will always obtain your explicit consent to those activities unless this is required by law or
the information is required to protect your health in an emergency.
In addition, we monitor computer and telephone/mobile telephone use and maintain logs on your access
to different applications, facility locations/ work areas. We also keep records of your hours of work by
way of our clocking on and off system, as per company policy.
Other than processing activities mentioned above, we will only disclose information about you to third
parties if we are legally obliged to do so or where we need to comply with our contractual duties, for
instance we may need to pass on certain information to our external payroll provider, pension or health
insurance schemes.
If in the future, we intend to process your personal data for a purpose other than that which it was
collected we will provide you with information on that purpose and any other relevant information.
Alten Calsoftlabs India (Pvt) Ltd is abided by data protection rights of individuals and you can choose to
exercise your data protection rights by signing of this consent form or sending a mail with reason to opt
out or not to provide your consent or to withdraw your consent any time.
Right to rectification
You have the right to rectification of inaccurate personal data by providing details of corrections required
and sending mail to concerned HR.
Right to erasure (‘right to be forgotten’)
We are obliged to erase your personal data from our data base for further processing
When data are no longer necessary in relation to the purposes for which they were collected or
otherwise processed.
If you withdraw consent and where there is no other legal ground for the processing.
We are obliged to provide you notification over mail regarding rectification, erasure or restrictions over
processing of your personal data stating the details.
Right to data portability
You have right to obtain the data, information, other documents, personal information shared with us,
which we will process and make it available to you based on your request.
Declaration:
I have read the above information carefully and providing my consent to details of activities and other
details mentioned above.
Signature
_____________________________
Name of the Employee:
Employee Code:
Date:
