Planning Commission of Pakistan and Result Based Monitoring(RBM)

Muhammad Nadeem Afzal Sp 11/MSc EM/037

History
Planning Commission
National Development Board National Planning Board Planning Commission 1948 1953 1958

Planning Commission
Functions
Preparing the National Plan and review and evaluating its implementation Formulating annual plan and ADP Monitoring and evaluating implementation of major development projects and programmes Stimulating preparation of sound projects in regions and sectors lacking adequate portfolio Continuously evaluating the economic situation and coordinate economic policies Organizing research and analytical studies for economic decision making

Organogram

Overview
Planning Commission
Occupies central position in the planning machinery in Pakistan Assumes the role of project evaluator As per the Rules of Business, 1973 (updated Up to 1985), the evaluation of on-going and completed projects is one of the basic responsibilities of the Planning and Development Division Projects Wing Responsible for ensuring that mega development projects are executed as per approved scope, targets and time frame

Project Appraisal and Approval

The approving limits of each forum are:Approving Authority Departmental Development Working Party (DDWP) Central Development Working Party (CDWP) Cost Limit Up to Rs.40 M Up to Rs.500 M

Executive Committee of National Economic Council (ECNEC)

Provincial Development Working Party (PDWP) Corporations and Autonomous Bodies/CDA

More than Rs.500 M

^ Rs.5000 M * No Limit

^ other than irrigation sector, provided no federal funding or external financing is involved in the cost of the project

* with 100% self-financing with no government guarantee and involving less

than 25% foreign exchange/foreign assistance Dedicated PD for projs > Rs 100 M

Project Evaluation
It is mandatory that the projects of Infrastructure Sector and Production Sector costing Rs.300.00 M and above should undertake proper feasibility studies before the submission of PC-I

Reports
Physical/ financial progress Monitoring reports monthly basis, PC-III (B) quarterly basis, PC-III (A)

RESULT BASED MONITORING (RBM)

The development partners and the developing countries under Paris Declaration are bound to work together and jointly monitor and evaluate foreign funded development projects and programs to make sure that funds are spent on the approved projects and programs.

RESULT BASED MONITORING (RBM)

To strengthen and streamline the system, the developing countries agreed to introduce Result Based Monitoring (RBM) system. RBM is also known as: Managing for Development Results (MfDR) Results Based Monitoring and Evaluation (M&E)

Result Management
Performance Measurement/ Management Management by Objective (MBO)

Ten Steps to RBM

Following ten important steps be undertaken in proper sequence to evolve a sustainable M&E system in accordance with the RBM framework Conducting a readiness assessment Agreeing on performance outcomes to monitor and evaluate Developing key indicators to monitor outcomes Gathering baseline data on indicators Planning for improvements setting realistic targets Building a monitoring system Analyzing and reporting findings Collecting and providing evaluative information Using the findings getting that information to the appropriate users Sustaining the monitoring and evaluation system within government/organization

Key Indicators
The key questions concerning indicators are:
For whom should something change?

To what extent should something change?

By when should something change?

Role and Responsibilities - Project Director/Manager

Focus on results as well as implementation Clarify expectations for implementation tasks and set major benchmarks Plan from the outset how, what and when to M&E

Develop and use indicators in programs

Analyze the situation, keeping track of changes and their implications In reports, suggest actions for decision-making

Actively learn from mistakes and successes

Work more closely with external partners Work with project staff to explain links to outcome

Contribute in the office to the team concerned with achieving outcomes

RBM incorporation in PC - I
In view of the importance and usefulness of RBM, Planning Commission made RBM a part of the PC-I document Result Based Monitoring (RBM) Indicators have been incorporated under para-12 as 12(b). Under which RBM frame work indicators are to be provided in quantifiable terms in the following format: Outcome Targets after Baseline Completion of Indicator Project

Input

Output

Targeted Impact

Project Management Life Cycle

THANKS