Last name & Last name Wedding Timeline

Last name & Last name

Wedding timeline
As of 22/03/2021 (the last day you work on it)

Date of the wedding: Saturday, september 22, 2021

Ceremony venue: Name of venue

Address line 1
Adress line 2
Venue phone: (555) 555-5555

Ceremony timing: 4:00pm Ceremony Invitation Time

Reception venue: Name of venue

Address line 1
Adress line 2
Venue phone: (555) 555-5555

Reception timing: 5:00pm Cocktail Start Time

6:00pm Dinner Start Time
10:00pm End Time

Contact: Name Bride / email / phone number

Name Groom / email / phone number
Name Role / email / phone number

Coordinator: Name / email / phone number

Reception Venue Coordinator: Name / email / phone number

(LIST ALL THE VENDORS WHO YOU HAVE BOOKED A SERVICE FROM, AND ASSIGN
THE DUE JOB WITH THEIR NAMES)

Thursday, September 20

Morning Dancefloor Guys install dancefloor above pool (morning time for cool weather),
place cover
Coordinator picks up place cards from bride and groom

Friday, September 21 - Day Before

Morning AV loads in lighting and sound

7:00pm AV tests lighting

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 Last name & Last name Wedding Timeline

Saturday, September 22 – Wedding Day

8:00am Venue coordinator opens venue, available

9:00am Rentals arrives, begin placing tables first, then chairs

All Bridemaids, Bride and MOB arrive to Bridal Party Room
Makeup Artist arrives to Bridal Party Room
Hair Stylist arrives to Bridal Party Room

Hair and Makeup Schedule

09:30 AM Bridesmaid 1 or Maid 09:30 AM MOB Hair

of Honor Makeup
10:00 AM Bridesmaid 2 Makeup 10:15 AM Bridesmaid 4 Hair
10:30 AM Bridesmaid 3 Makeup 11:00 AM Bridesmaid 1 Hair
11:00 AM Bridesmaid 4 Makeup 11:45 AM Bridesmaid 3 Hair
11:30 AM MOB Makeup 12:30 PM Bridesmaid 2 Hair
12:30 PM Bride Makeup 01:15 PM Bride Hair

10:00am Cater arrives and loads in

Table Linen arrives
Coordinator places linen
AV arrives to set-up sounds

12:55pm Rentals places umbrella at DJ stand for shade before DJ arrives

1:00pm DJ arrives at reception venue, begins unloading

1:50pm Mother of Bride gather dress, shoes, wedding materials to be photographed

2:00pm Photographer arrives to Bridal Party room, takes shots of dress, shoes,
getting-ready
Florist drops off bouquets at bridal party room, then boutonniere at groom´s
room
Florist arrives at reception venue, unloads into the shade
Bridesmaid #1 or Maid of Honor as bride's assistant to refresh lipstick,
re-fluff dress, etc.

2:30pm Second shooter arrives to Groom´s room, takes shots of getting ready,
groomsmen
Caterer sets up flatware / glassware / plates on tables
Coordinator places place cards
Coordinator removes cover from dancefloor
Makeup Artist heads out

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 Last name & Last name Wedding Timeline

Hair Stylist heads out

3:00pm Mother of Bride delivers specialty table numbers to reception venue

Coordinator places table numbers at appropiate tables
Ceremony musicians arrive
Ceremony Venue Contact shows them where to warm up and set-up

3:15pm Coordinator arrives to Ceremony Venuest, connects with Ceremony Venue

Contacts
Bridesmaid and Bride head to Ceremony Venue and are directed to secret
room

3:30pm Officiant arrives

Cake shop delivers cake to reception venue, Caterer to direct where cake is
placed
Photographer takes location / detail shots before ceremony begins
Groomsmen and Groom head to Ceremony Venue, kept in shade in specific
area

3:40pm Greeter lets guests know where to sit as guests arrive

3:45pm Ceremony musicians in place

Ceremony Venue Contact tests AV at ceremony

4:00pm Ceremony Invitation Time

Coordinator lines up Bridesmaids, Groomsmen, Families, flower girls

4:05pm Ceremony Venue Contact to cue ceremony musicians to play:

FAMILY/BRIDESMAID´S PROCESSIONAL MUSIC

Name, Groom´s Mother walks down with Name, Groom´s Father- sit
in the first row on the right side

Name, Bride´s Mother walks down with Name, Bride´s Father- sit in
the first row on the left side

Wait until Bride´s Mother is seated, then Coordinator cues the following
from side of altar
´
Groom: Name
Groomsman 1 or Best Man: Name
Groomsman 2: Name
Groomsman 3: Name
Groomsman 4: Name

Pause, then Coordinator to cue Bridesmaids from front of ceremony location

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 Last name & Last name Wedding Timeline

Bridesmaid 4: Name
Bridesmaid 3: Name
Bridesmaid 2: Name
Bridesmaid 1 or Maid of Honor: Name

Flower girls

Pause, Ceremony Venue Contact to cue ceremony musicians to play:

BRIDE´S PROCESSIONAL MUSIC

Coordinator to cue Bride and Father of Bride

Bride and FoB begin walking – SLOWLY!

Bride and FoB reach end of the aisle and pause for photos / videos
and soak in the moment and all the smiling faces
Bride and FoB reach top of aisle a few feet away from the Officiant
Officiant leads the way
FoB sits on the left side next to Mother of Bride

Ceremony as per Officiant:

GREETING
DECLARATION OF INTENTION
RESPONSE OF THE FAMILIES AND PEOPLE
PRAYER
SCRIPTURE
HOMILY
VOWS
BLESSING AND EXCHANGE OF RINGS
BLESSING
DECLARATION OF MARRIAGE
KISS
PRESENTATION OF MR. AND MRS. FIRST NAME AND FIRST
NAME – GROOM´S LAST NAME
RECESSIONAL

Pause, Ceremony Venue Contact to cue ceremony musicians to play:

RECESSIONAL MUSIC

Bride and Groom pause and look at the audience

Bride and Groom dance / walk / fist-bump back down the aisle
SLOWLY to designated location
Bridesmaids and Groomsmen pause until Bride and Groom hit the
end of the aisle
Bridesmaids and Groomsmen pair up and follow Bride and Groom
Bridesmaid 1 and Groomsman 1
Bridesmaid 2 and Groomsman 2
Bridesmaid 3 and Groomsman 3
Bridesmaid 4 and Groomsman 4

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 Last name & Last name Wedding Timeline

Officiant
Parents of the Bride
Parents of the Groom

4:30pm DJ tests music at reception location

AV tests sound at reception venue

4:40pm Photographer organizes Bridal Party / Family Photos

Second shooter runs to reception venue to take location / detail shots before
guests arrive and also photo of the cocktail hour
Coordinator directs guests to the reception venue
Ceremony musicians break down
Caterer / Servers light candles on table at reception venue

4:50pm Caterer ready with appetizers and waters, specialty beverages.

Ceremony musicians head out
Officiant heads out after photos
Bridesmaid #1 or Maid of Honor as bride's assistant to refresh lipstick,
re-fluff dress, hold her cellphone etc.

Photography Schedule
5 mins Officiant with Bride and Groom
Officiant with Bride and Groom + Families
5 mins Flower girl / ring bearers (any young kids) with Bride and Groom
Families of flower girls / ring bearers, with Bride and Groom
10 mins Bride´s family with Bride and Groom
Groom´s family with Bride and Groom
5 mins Entire Bridal party with Bride and Groom
30 mins Bride and Groom alone

5:00pm Cocktail Start Time

5:30pm Families head to reception venue

5:45pm Bridesmaids and Groomsmen head to reception venue

Bride and Groom have a toast and some hors d´ouvre by themselves in a
private location, before heading to the reception venue.

5:50pm Coordinator checks-in with Caterer to determine if ready for dinner service.

5:55pm Coordinator begins telling guests to find their seats.

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 Last name & Last name Wedding Timeline

Bride and Groom head to the reception venue

6:00pm Dinner / Reception Start Time

Coordinator gathers bridesmaids, groomsmen, bride and groom for grand
entrance

6:05pm Coordinator ensures all guests seated.

Coordinator cues DJ to play GRAND ENTRANCE SONG
DJ introduces wedding party:
Bridesmaid 4 and Groomsman 4
Bridesmaid 3 and Groomsman 3
Bridesmaid 2 and Groomsman 2
Bridesmaid 1 and Groomsman 1

Bridesmaids and groomsmen go to the dancefloor, do a dance move and

find their seats.

DJ to introduce the bride and groom ¨AND NOW I PRESENT...¨

Bride and groom go to the dancefloor, do a dance move and find their seats.

6:10pm Caterer / Servers inmediately serve salad course

6:15pm Guests enjoying salad course

Coordinator prep speakers (encouragement, hold mic super close to face,
make it light, short and smile, and where to stand)

6:25pm Caterer / Servers clear salad course

6:30pm Caterer / Servers serve entrée course

6:38pm Coordinator brings speaker #1 microphone, tells them to walk to the center
of the dancefloor
Coordinator encourages the table where speaker #1 was located to begin
clinking

6:39pm Speaker #1

6:42pm Speaker #2

6:45pm Speaker #3

6:48pm Speaker #4
Coordinator ready with glass of champagne to cheers and take microphone

6:51pm DJ asks Bride and Groom to the dancefloor for their first dance
DJ plays BRIDE AND GROOM FIRST DANCE SONG

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 Last name & Last name Wedding Timeline

6:56pm DJ asks Mother of Groom and Father of Bride to the dancefloor

DJ plays FATHER/DAUGHTER, MOTHER/ SON DANCE

7:00pm Caterer / Servers clear entree

DJ announces cake cutting and that the bars are open

7:05pm Photographer, Bride and Groom cut the cake

DJ plays fun music for dance party

7:10 pm Caterer / Servers pass out cake and desserts

Optional items:
Bouquet toss, with bouquet toss song
Garter toss, with garter toss song
Cultural items

8:00pm Photographer heads out

9:45pm Bartender / Caterer closes down bar to guests

Coordinator gathers place cards and specialty numbers from tables

10:00pm Wedding End Time

DJ finishes last song, cuts music

10:20pm Mother of Bride gathers cake, specialty table numbers, place cards

10:30pm Load-out begins

DJ loads-out
Florist arrives to remove flowers
Rentals arrives to break-down tables, etc.
AV breaks-down speaker, lighting, leaves some light for breakdown

Sunday, September 23

8:00am Dancefloor Guys remove dancefloor above pool