Week 1 13/05/2024.

VIKEN A and B
Item Hazard Risk Required Action Responsibility Action Date

Difficulty in ascertaining if the fire

update stickers to be
Fire extinguishers lacks extinguisher is in good condition
provided by tha fire William Migoya 17/05/2024
inspection stickers to be used in extingusihing fired in
protection Agency.
cases of a fire emergency

Display fire point

signages at the fire
points or outside the
Fire Safety William Migoya 31/08/2024
rooms where fire
Difficulty in tracing the fire extinguishers are
The fire points have not been extinguishers in the event of a fire situated.
labeled in viken A. emergency
Lack of an effective fire hose reel
Fire hose reel in Viken A in in cases of emergency hence Fire hose reel to be
poor state and no fire hose exposing the workplace to the provided for both William Migoya 17/05/2024
reel in Viken B ianbility ti be able to handle the packhouses
fire effectively

The first aid kit was not The ability to provide timely and Refill the first aid kit
First Aid adequately stocked with some effective first aid may be and safety dispose the William Migoya 31/07/2024
items expired compromised expired items
Need for safety boots/shoes,
safety helmets, disposable Probability of workers getting
Persinal Protective Provide the defficient
gloves and leather gloves, injured due to lack of the PPES is William Migoya 31/07/2024
Equipemnt PPES
more overalls and headgear high.
for viken A.

Risk of a worker interfeering with Need for electrical

Electrical panels signages 31/07/2024
Electrical Safety the electrical panel that may lead Signages for the William Migoya
missing
to shock panels
 Need for illuminated
Main entrance an dloading
Emergency lighting & bay in Viken A and B needs to
Workers may be confused which signages
way to take in cases of an William Migoya 31/07/2024
Exits be marked with emergency
emergency
exits signs

Need for marking of

the SWL for the lifting
equipments. Forklift
Workers may use the lifting
needs to be fitted with
equipment to lift a load of greater
No SWL, Forklift needs to be headlights for
Lifting Equipments weight., Risk of workers getting William Migoya 25/06/2024
maintained and serviced operations done at
injured while the machine is in
Night, need for
operation
reversing alarm and a
ergonomically friendly
seat.

WEEK 2 20/05/2024 VIKEN A and B.

Item Hazard Risk Required Action Responsibility Action Date

Display fire point

signages at the fire
points or outside the
William Migoya 31/08/2024
rooms where fire
Difficulty in tracing the fire extinguishers are
The fire points have not been extinguishers in the event of a fire situated.
Fire Safety labeled in viken A. emergency
The first aid kit was not The ability to provide timely and Refill the first aid kit
adequately stocked with some effective first aid may be and safety dispose the William Migoya 31/07/2024
items expired compromised expired items
First Aid
First aid boxes
First aid boxes in Viken A The ability to locate the first aid signage to be 31/07/2024
not marked with a first aid box in cases of emergency prepared and posted
signage maybe time consuming on the first aid William Migoya
 Need for safety boots/shoes,
safety helmets, disposable Probability of workers getting
Persinal Protective Provide the defficient 31/07/2024
gloves and leather gloves, injured due to lack of the PPES is William Migoya
Equipemnt PPES
more overalls and headgear high.
for viken A.

Risk of a worker interfeering with Need for electrical

Electrical panels signages 31/07/2024
Electrical Safety the electrical panel that may lead Signages for the William Migoya
missing
to shock panels
Need for illuminated
Main entrance an dloading
Emergency lighting & bay in Viken A and B needs to
Workers may be confused which signages
way to take in cases of an William Migoya 31/07/2024
Exits be marked with emergency
emergency
exits signs

Workers in Viken B not Risk of a worker getting Need for SOP for
obersving the set stacking injured/struck by the poorly stacking and toolbox William Migoya
Housekeeping guidelines stacked crates talk on housekeeping 5/6/2024
No reports/minutes from the Need for a health
safety and health health and safety safety and health committee and safety William Migoya
committee committee meeting committee 31/09/2024

Need for a locakble

tap to be able to William Migoya
control the water
spillage around the
poor sanitation at the fresh tap area making it
Workers welfare Access to clean water water drinking point dirty and unhygienic 5/6/2024
Week 1 3/06/2024. VIKEN A and B
Item Hazard Risk Required Action Responsibility Action Date
 Display fire point
signages at the fire
points or outside the
William Migoya
rooms where fire
Difficulty in tracing the fire extinguishers are
The fire points have not been extinguishers in the event of a fire situated.
labeled in viken A. emergency 31/08/2024
Workers to be
informed to desist
from using the fire
William Migoya
fighting equipments
Employess in Viken B using This affects the effectiveness of unless it is a fire
the fire hose reel for cleaning the fire hose reel in the events of a outbreak/emergency.
Fire Safety purposes fire outbreak 31/08/2024
The first aid kit was not The ability to provide timely and Refill the first aid kit
adequately stocked with some effective first aid may be and safety dispose the William Migoya 31/07/2024
items expired compromised expired items
First Aid
First aid boxes
First aid boxes in Viken A The ability to locate the first aid signage to be
not marked with a first aid box in cases of emergency prepared and posted
signage maybe time consuming on the first aid William Migoya 31/07/2024
Need for safety boots/shoes,
safety helmets, disposable Probability of workers getting
Persinal Protective Provide the defficient
gloves and leather gloves, injured due to lack of the PPES is William Migoya
Equipemnt PPES
more overalls and headgear high.
for viken A. 10/6/2024
Risk of a worker interfeering with Need for electrical
Electrical panels signages
Electrical Safety the electrical panel that may lead Signages for the William Migoya
missing
to shock panels 31/07/2024
Need for illuminated
Main entrance an dloading
Emergency lighting & bay in Viken A and B needs to
Workers may be confused which signages
way to take in cases of an William Migoya
Exits be marked with emergency
emergency
exits signs
31/07/2024
 Workers in Viken B not Risk of a worker getting Need for SOP for
obersving the set stacking injured/struck by the poorly stacking and toolbox William Migoya
Housekeeping guidelines stacked crates talk on housekeeping 5/6/2024
No reports/minutes from the Need for a health
safety and health health and safety safety and health committee and safety William Migoya
committee committee meeting committee 31/09/2024

Need for a locakble

tap to be able to William Migoya
control the water
spillage around the
poor sanitation at the fresh tap area making it
Workers welfare Access to clean water water drinking point dirty and unhygienic 5/6/2024

The door needs to

Employess as well as the safety be repaired and William Migoya
Viken A receiving door not and health of the fruits is maintained by the
locking endangered welding team 10/6/2024

Viken B , the mofarm

safaris door is not in a good Need for repair and William Migoya
condition, there is a Employees are at riks of being maintenance of the
possibility it may fall soon hit by the door door 31/06/2024
Viken A washrooms lacks Employees have nowhere to
dustbins for the men's drop the tisues used for drying William Migoya
washroom their hands A dustbin is needed 31/07/2024

Fruits being processed are at Viken A needs 2

Viken A lacks soap risk of contamination as soap dispensers and William Migoya
dispensers and 1 sanitizer workers are not washing their 1 sanitizer
dispensers hands dispensers 4/6/2024

General Safety and

Health
 In cases of periods emergency, William Migoya
Lack of facemasks and women are at risk. Employees Need for face amsks,
General Safety and Sanitary Pads and sneezing when sick needs to sanitary pads and
Health diposable headgears have masks disposable gloves 31/07/2024
Week 2 10/06/2024. VIKEN A and B
Item Hazard Risk Required Action Responsibility Action Date

Display fire point

signages at the fire
points or outside the
William Migoya
rooms where fire
Difficulty in tracing the fire extinguishers are
The fire points have not been extinguishers in the event of a fire situated.
labeled in viken A. emergency 31/08/2024
Workers to be
informed to desist
from using the fire
William Migoya
fighting equipments
Employess in Viken B using This affects the effectiveness of unless it is a fire
the fire hose reel for cleaning the fire hose reel in the events of a outbreak/emergency.
Fire Safety purposes fire outbreak 31/08/2024
The ability to provide timely and Refill the first aid kit
The first aid kit was not effective first aid may be and safety dispose the William Migoya 31/07/2024
adequately stocked compromised expired items
First Aid
First aid boxes
First aid boxes in Viken A The ability to locate the first aid signage to be
not marked with a first aid box in cases of emergency prepared and posted
signage maybe time consuming on the first aid William Migoya 31/07/2024
Need for safety boots/shoes,
safety helmets, disposable Probability of workers getting
Provide the defficient
PPE gloves and leather gloves, injured due to lack of the PPES is William Migoya
PPES
more overalls and headgear high.
for viken A. 10/6/2024
 Risk of a worker interfeering with Need for electrical
Electrical panels signages
Electrical Safety the electrical panel that may lead Signages for the William Migoya
missing
to shock panels 31/07/2024
Need for illuminated
Main entrance an dloading
Emergency lighting & bay in Viken A and B needs to
Workers may be confused which signages
way to take in cases of an William Migoya
Exits be marked with emergency
emergency
exits signs
31/07/2024
No reports/minutes from the Need for a health
safety and health health and safety safety and health committee and safety William Migoya
committee committee meeting committee 31/09/2024

Need for a locakble

tap to be able to William Migoya
control the water
spillage around the
poor sanitation at the fresh tap area making it
Workers welfare Access to clean water water drinking point dirty and unhygienic 5/6/2024

The door needs to

Employess as well as the safety be repaired and William Migoya
Viken A receiving door not and health of the fruits is maintained by the
locking endangered welding team 10/6/2024
Viken A washrooms lacks Employees have nowhere to
dustbins for the men's drop the tisues used for drying William Migoya
washroom their hands A dustbin is needed 31/07/2024

Fruits being processed are at Viken A needs 2

Viken A lacks soap risk of contamination as soap dispensers and William Migoya
dispensers and 1 sanitizer workers are not washing their 1 sanitizer
dispensers hands dispensers 31/07/2024

General Safety and

Health
 In cases of periods emergency, William Migoya
Lack of facemasks and women are at risk. Employees Need for face amsks,
General Safety and Sanitary Pads and sneezing when sick needs to sanitary pads and
Health diposable headgears have masks disposable gloves 31/07/2024
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Gallery

Closed

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Open
Section Hazard/Finding Risk Involved & People at Risk.
 Additional controls/Corrective
controls already in place Action
Trident Risk
Legislative Referenece Probability (P) Severity (R) RR
Trident Risk Register By William Migoya (HSE Officer)
 Owner Action Date
Officer)
Status Photo Log
Photo Log
 Risk Rating
Risk is usually defined as “The combination of the likelihood of a hazardous event occurring combined with the s

Risk estimation and evaluation will be done based on the below 5x5 matrix:

Table 1: Likelihood and severity of risks Table 2: 5x5 Risk Significa

Likelihood (L) Severity (S)

1-Extremely
1-Very minor injury
unlikely

LIKELIHOOD
2-Unlikely 2-First Aid Injury
3-Lost Time Injury
3-Possible requiring 3 or more
days off duty
4-Hospital treatment
4-Likely or major property
damage
5-Disabling Injury or
5-Very possible major property
damage

After risk estimation and evaluation, the risk rating and correc
CONSEQUENCE
Table 3: Corrective Action

Risk
Level

Low
Medium
High
Very
high
curring combined with the severity of the harm that could result”.

Table 2: 5x5 Risk Significance and presentation

Very
5 10 15 20 25
likely

Likely 4 8 12 16 20

Possible 3 6 9 12 15

Unlikely 2 4 6 8 10

Very
1 2 3 4 5
unlikely

Very
Insignificant Low medium high
high

on, the risk rating and corrective action is guided by the matrix below:
CONSEQUENCE
Table 3: Corrective Action and Implication of the risk ratings

Risk
Corrective action Implication
rating

· Not reportable to
regulator
Acceptable – If simple employees or third
action can reduce further, parties, such as
≤4
then must be done within
one week.
· Isolated staff
dissatisfaction

·
National
short-term
negative
media
coverage
 ·
Report of
breach to
regulator
with
immediate
correction
to be
implemen
ted

Tolerable – must be
8-May reduced to below 5 · Out-
within 7 days patient
medical
treatment
required
for
employee
s or third
parties,
such as
visitors or
vendors

·
Widespre
ad staff
morale
problems
and high
turnover

·
Considera
ble
Financial
loss

·
National
long-term
negative
media
coverage;
significan
t loss of
market
share
 ·
Report to
regulator
requiring

Tolerable- Additional ü
controls must be Limited
introduced as soon as in-patient
12-Sep
possible and not later care
than 24hours after required
assessment for
employee
s or third
parties,
such as
visitors or
vendors

ü Some
senior
managers
leave,

· High
turnover
of
experienc
ed staff,

· not
perceived
as
employer
of choice

·
Financial
loss of
considera
ble
amount.
Kshs. 1
million or
more
 ·
Internatio
nal long-
term
negative
media
coverage;
game-
changing
loss of
market
share,
Significan
t
Unacceptable- Work may prosecutio
not start or proceed. n and
15-25 Additional controls must fines,
be introduced to reduce litigation
risk level to below 9 including
class
actions,
incarcerati
on of
leadership
;

·
Significan
t injuries
or
fatalities
to
employee
s or third
parties,
such as
visitors or
vendors
·
Multiple
senior
leaders
leave
OSH Objective KPI Monitor/Measures Report
Written work Tracking
procedures in place for Workplace policy report by OSH
critical activities and procedures % of written procedures rep
Written site specific Tracking
emergency response Site emergency Effectiveness or ERP when report by OSH
plan response plan the incidents occur rep
Tracking
Establishment of the Issue Committee At least holding of four report by OSH
safety committee TORs meetings in a year rep
All activities to be Tracking
subjected to quarterly % of controls measures report by OSH
risk assesment Risk Assesment implemented rep

Workplace % schedule inspection

inspection targeting completed % actions Tracking
Provision of safe the whole site on arising completed for report by OSH
workplace monthly basis affected sections
% Employee at site
working rep
safely % personal
protective equipment
compliance No of
permit to work tickets Tracking
Employee working Perfomance based issued to the high risk report by OSH
safely on observation non-routine task rep

Timelines reporting % incidents reported

incident within 24 hrs %
Incidence reporting & investigation of near misses % incident Tracking
implementation of effectiness of investigation complete on report by OSH
remedial measures corrective actions. time rep
Improvement
Review progress at
the OSH committee
and site meetings
Review progress at
the OSH committee
and site meetings
Review the action
areas and
inspections
Review progress at
the OSH committee
and site meetings

Review progress at
the OSH committee
and site meetings

Review progress at
the OSH committee
and site meetings

Review progress at
the OSH committee
and site meetings
 Item Hazard Section

Health and Safety

Policies and
Procedures

safe systems of work

Contractors and
suppliers obligation
agreement

Warehousing

Emergency response

Safe means of
acccess
Ergonomics

Machinery and
process safety

Fire Safety

Housekeeping and
hygiene
 Housekeeping and
hygiene

Safe access to work

Electrical safety

Waste Management
Water quality

Energy management

Hosekeeping

Grid power safety

Safe means of access

Critical Issues to be adhered to as per the OSHA, 2007 requirement

1. workers to be provided with safety boots and shoes.
2. safety and health committee, fire safety and first aid committee trainings to be conducted
3. Safety induction to all our contractors and subcontractors.
4. SOPs for stacking and proper housekeeping for both godown A and B.
5
 Legislative Action
Risk Required Controls Referenece Owner Date
equirement

conducted
Status R
Table 1: Likelihood and severity of risks Ta

Likelihood (L) Severity (S)

1-Extremely
1-Very minor injury
unlikely
2-Unlikely 2-First Aid Injury
3-Lost Time Injury
3-Possible requiring 3 or more
days off duty
4-Hospital treatment
4-Likely or major property
damage
5-Disabling Injury or
5-Very possible major property
damage

After risk estimation and evaluation, th

Table 3: Corrective Action and Implica

Risk Level Risk rating

Low ≤4

Medium 5---8
Medium 5---8

High 9----14

Very high 15-25

 RISK MATRIX
of risks Table 2: 5x5 Risk Significance and presentation
Very
5 10 15 20 25
likely

njury Likely 4 8 12 16 20
ry Possible 3 6 9 12 15
LIKELIHOOD

ury
more Unlikely 2 4 6 8 10

ment
Very
rty 1 2 3 4 5
unlikely
ury or
Insignificant Low medium high Very high

ation and evaluation, the risk rating and corrective action is guided by the matrix below:

ve Action and Implication of the risk ratings

Corrective action Implication

Acceptable – If simple
action can reduce further, · Not reportable to regulator
then must be done within
one week.
· Isolated staff dissatisfaction

· Report of breach to regulator with immediate

correction to be implemented
Tolerable – must be reduced
to below 5 within 7 days · Out-patient medical treatment required for
employees or third parties, such as visitors or
vendors

· Widespread staff morale problems and high

turnover

· Considerable Financial loss

Tolerable- Additional · National long-term negative media coverage;

controls must be introduced significant loss of market share
as soon as possible and not · Report to regulator requiring
later than 24hours after
assessment ü Limited in-patient care required for employees
or third parties, such as visitors or vendors

ü Some senior managers leave,

· High turnover of experienced staff,
· not perceived as employer of choice

· Financial loss of considerable amount. Kshs. 1

million or more

Unacceptable- Work may

not start or proceed. · International long-term negative media
Additional controls must be coverage; game-changing loss of market share,
introduced to reduce risk Significant prosecution and fines, litigation
level to below 9 including class actions, incarceration of leadership;
· Significant injuries or fatalities to employees or
third parties, such as visitors or vendors

· Multiple senior leaders leave

20 25

16 20
12 15

8 10

4 5

high Very high

Project component Mitigation Meaasures Responsibility

Provide exit doors and ensure that the keys to the

doors placed on visible points where the emergency
Fire safety exit doors are closed in breakable glass boxes Management
Waste collection areas should be properly labeled
according to the type of waste and sorted at the
Solid waste mangement source.
Mark and respect gangways Ensure statutory
examination of plants such as boiler, air receiver, and
Machinery forklifts Management
Measure and address noise exposure at the
workplace from offices to the operations areas.
Energy audit carried out. Implement the audit
recommendations
Time Frame Status
 Minimum Earing
Maximum noise noise level Protection
Section level d(B) A d(B) A EQ d(B) A T.L.V (dBA) Provided?
90
Additional controls
Location Hazard
The following areas were noted as extreme hot spot and need a
urgent action be done
Required Actions Status
 Mofarm Safety Toolbox Talks Schedule
Activity
Monday Machinery Inspection, maintenance and cleaning
Tuesday Godown A
Wednesday Godown A
Thursday Godown B
Friday Godwon B
Saturday N/A
Sunday N/A
Lets make Mofarm Safe and Healthy for all workers