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Internal Audit Procedure
Section Section Description Section Content
number
1. Procedure Purpose Define a unified procedure for performing internal audits.
2. Responsibilities QA Manager
3. Definitions Finding Status:
Positive - The finding is fully satisfying
Minor - The requirement has not been fully met. Evidence indicates
the finding is:
Opportunity for improvement
Non-systemic
An isolated occurrence
Not likely to result in the failure of the Management
System
Major – The requirement has not been met. Evidence indicates one or
more of the following:
Systemic failure of the Management System
Conditions that could result in the delivery of
nonconforming product
Conditions that could result in the failure or reduced
usability of products or Services.
4. Applicable Documents None
5. Applicable Forms Audit Report TEMPLATE
6. Audit Frequency
The internal audits shall be conducted annually.
7. Auditor Competence & Position
The auditor must have appropriate knowledge – at least certification of completion internal
auditor's workshop.
The auditor shall not be subordinate to any of the managers, except the company's CEO, or may be
an outsource personnel.
8. Internal Audit Planning
For the audit planning, the following documents shall be reviewed, to ensure that the audit samples
different sections from the standard, each year, and for follow up on corrective actions:
Previous years audit reports of the certification audits
Previous years audit reports of the internal audits
Previous year, and current year root cause analysis reports
Previous year, and current year corrective actions
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9. Internal Audit Criteria & Scope
The audit findings criteria are:
Positive
Minor
Major
The audit scope shall cover:
Samples from all standards
Some of the processes
Follow up on some of the corrective actions
10. Internal Audit Reporting
Every audit shall be documented in an audit report (please refer to the " Top-Seed IntAudit-
TEMPLATE" form), that must contain at least:
Audit Date
Auditor Name and job description
Audited department/s name
Audited department/s manager name
The standard sections that covered during the audit
Findings description + random samples
Findings status (See at section 3 - Definitions)
Findings summary
The audit report shall be distributed by the auditor, to the audited department manager/s and the
CEO. Not later than 7 working days after audit completion for internal audits.
11. Internal Audit Corrections & Corrective Actions Handling
The department manager receiving "Major" status findings must undertake a corrective
action and be able to approve the effectiveness of the action, either by measurement, or
any other manner.
The department manager receiving "Minor" status findings may decide whether undertake
corrective action or rejected the finding. If rejected, explanation shall be provided, for
rejection justification.
Corrective action effectiveness or rejection shall be verified at the next audit and the
measures/results recorded at the audit report.
