CUSTOMS/FISCALIS 2020 PROGRAMME

WORKING VISIT APPLICATION FORM

BASIC GUIDELINES AND EXPLANATIONS1

This application form should be filled in with due care as the information provided will be
used for various purposes by different actors in the working visit.

The purpose of gathering personal data is limited to the scope of activities performed
under the Programme and used to facilitate the management of the Programme by the
authorised users.

The information provided will be used:

- by your national administration to make a selection of adequate working visit

candidates;

- by the European Commission to assess the eligibility of the working visit;

- by the host administration to give an appropriate follow-up to your application

by setting up a working visit programme which satisfies your needs;

- as a basis for the evaluation and follow-up of the working visit both at national
and EU level

- before submitting the application form to the WV coordinator, please note that
you have to have the approval of your line manager for applying for a Working Visit
within the C2020 Programme

1
For more detailed information, please contact your national Working Visit Coordinator

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 CUSTOMS/FISCALIS 2020 PROGRAMME

WORKING VISIT APPLICATION FORM

Part I - PERSONAL INFORMATION
1. Country: Türkiye

2. Surname: Mr/Ms ÖZALP

3. First name(s): Adeviye

4. Telephone/mobile: 449 3220

5. E-mail: a.ozalp@ticaret.gov.tr

6. Preferred working Language Level of competence (basic /

visit language(s) : intermediate / advanced/ mother
tongue)

1.English Advanced

2.

3.

7. Specify your position in the table below:

National level Regional level Local office

Policy level *

Management level *

Operational level *

8. Department/ Unit/ Trade Facilitation Department/ DG of Customs/ Ministry of Trade

Office:
9. Job title:
Assistant Trade Expert

10. Job description/Experience

(List only what is relevant to the scope of the working visit):
 Implementing the AEO program in Türkiye

 Making legislations and regulations on trade facilitations

 Propose a model for Turkey

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 Part II - INFORMATION CONCERNING THE PLANNED VISIT

11. Working visit title:

12. Background / policy context and problem statement:

Identify the need or problem that this working visit would resolve. Specify and describe
the issue(s) in your organisation that could benefit from this working visit.

The Simplified Declaration Procedure through Entry in the Declarant’s Records (EIDR) is a
customs simplification measure that allows authorized economic operators to declare
goods by entering information directly into their commercial records. This procedure is
part of the broader framework of the Union Customs Code (UCC) in the European Union
(EU), aimed at facilitating trade, reducing administrative burdens, and speeding up
customs clearance processes.

This procedure is not yet in place in Turkey and we would like to learn about it in detail so
that we can start its implementation.

13. Identify the Annual Work Programme (AWP) project to which your working visit is
linked. Indicate only the code and the project title. The AWP projects are listed in a
separate document. Contact your national Working Visit Coordinator for advice. The
primary AWP reference is mandatory. You can identify a secondary AWP reference if
needed.

Primary AWP reference:

3.2. Competitiveness and trade facilitation

Secondary AWP reference:

14. Activity – Describe exactly what you want to do during the visit

- What are you going to identify, assess, compare, test, participate, discuss, analyze,

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 gather, list, rank, look into, review, debate, revise, draft etc.?

- What are the key questions you wish to have answered? Use bullet points.

The main objectives of this research are to:

1. Understand the concept and operational framework of the EIDR procedure in the
EU.
2. Analyze the benefits and challenges associated with implementing EIDR.
3. Compare EIDR with other customs simplification procedures.
4. Explore the potential application of EIDR in Turkiye.

15. Expected results and outputs:

Describe the concrete results you expect to achieve by the end of the visit
(e.g. clear view on certain work process; ability to decide if a certain approach can or
cannot be applied in the home administration; recommendations on improvement, etc.).
Be as specific and detailed as possible. Indicate each result in separate lines.
The results you expect to achieve and described under this section have to be directly
linked to the activities listed above. (e.g. you compare two systems as an activity  the
result is that you have a list of similarities and differences).
These expected results will be a subject of a follow-up when you will have to identify if and
up to what level you achieved these expected results (Action Follow-up Form).

Expected results Source of verification of results/comments

- Provide a comment/concrete sources for

each expected result (line by line).
- Here you have to list expected documents,
reports, recommendations, guidelines, etc.)
for each result.
Clear View on Specific Work Processes:  Sources:
By the end of the visit, we aim to have a
detailed and comprehensive  Detailed reports on the EIDR
understanding of the target work procedure from the European
processes, specifically how the EIDR Commission.
procedure operates within the EU  Case studies from EU member states
customs framework. that have successfully implemented
EIDR.
 Operational guidelines and manuals
provided by EU customs authorities.

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  Documents:

 Comprehensive report detailing the

EIDR procedure.
 Case study summaries.
 Operational guidelines and procedural
manuals.

Applicability Decision: We expect to  Sources:

determine whether the EIDR approach
can be adapted and implemented within  Comparative analysis reports of
Turkey's current customs operations. This different customs procedures.
decision will be based on a thorough  Feedback from interviews with
comparison of the two systems. customs officials and economic
operators.
 Legal and regulatory documents from
both the EU and Turkey.

 Documents:

 Decision report on the applicability of

EIDR in Turkey.
 Comparative analysis document
highlighting similarities and
differences.
 Summary of interviews and feedback.

Recommendations for Improvement:  Sources:

Concrete and actionable
recommendations for enhancing Turkey’s  Best practices and recommendations
customs processes based on insights from the European Commission and
gained from the EIDR procedure will be World Customs Organization.
formulated.  Lessons learned from other countries
that have implemented EIDR.
 Advisory documents from customs
experts.

 Documents:

 Recommendations report outlining

steps for improving Turkey’s customs
processes.
 Best practices guide.
 Lessons learned document.

Comparative Analysis Results: We will  Sources:

compile a detailed list of similarities and
differences between the EIDR procedure  Data and reports on the current

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and the existing procedures in Turkey.
This comparative analysis will highlight customs procedures in Turkey.
key areas for potential adaptation and  EIDR implementation reports from
improvement. various EU member states.
 Analytical tools and methodologies
for comparing customs procedures.

 Documents:

 Detailed comparative analysis report.

 List of similarities and differences
between EIDR and Turkish
procedures.
 Analytical framework used for the
comparison.

Training and Informational Materials:  Sources:

Development of comprehensive training
and informational materials that outline  Training modules and materials from
the EIDR procedure, its benefits, and how EU customs authorities.
it can be implemented. These materials  Informational brochures and guides
will be designed for use in training on EIDR.
sessions for Turkish customs officials and  Input from subject matter experts in
economic operators. customs procedures.

 Documents:

 Training manual for Turkish customs

officials.
 Informational brochure on EIDR for
economic operators.
 Training presentation slides.

Potential Implementation Plan: Creation  Sources:

of a detailed roadmap and
implementation plan for the potential  Implementation plans from EU
adoption of the EIDR procedure in member states.
Turkey, considering regulatory,  Guidelines and frameworks provided
operational, and technical requirements. by the European Commission.
 Consultation with customs procedure
experts.

 Documents:

 Detailed roadmap for EIDR

implementation in Turkey.
 Step-by-step implementation guide.
 Resource and requirements
assessment report.

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 Feedback Report: A comprehensive  Sources:
feedback report summarizing the
findings, recommendations, and potential  Feedback forms and surveys
implementation strategies. This report completed by participants.
will be used for both national and EU-  Post-visit evaluation reports.
level follow-up to evaluate the success  Follow-up interviews with
and feasibility of adopting EIDR in Turkey. stakeholders.

 Documents:

 Comprehensive feedback report

summarizing findings and
recommendations.
 Evaluation summary report.
 Follow-up action plan.

16. Use of results and their dissemination in your administration

Dissemination of The results of the visit will be presented to both managers and the
findings, team responsible for the regulation and implementation of the Trade
outcomes, Facilitation Department.
results to:

Expected long Establish a EIDR programme in Turkiye

term impacts: Easier customs procedures
Increased supply chain security
Potential follow- Changes in the relevant regulation
up of the activity: Training of staff working on the Trade Facilitation processes

17. Countries of preference:

1. Spain

2.Finland

3.Germany

(The country can be: an EU Member State, a Candidate Country, a Neighbouring Country,
or any other if your need justifies it)

Explain why you chose this/these countries:

We would like to learn from the experience of these countries in the matter of entry in
the declarant’s records procedure. We believe they could have faced the same issues we
do and hope to enhance our programme through collaboration and the sharing of
information.

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 If you are already in contact with an official in that country, please indicate the person's
name and contact details:

18. Suggest the January-May 2025

dates/period for the
visit:

19. List the dates that

are definitely not
suitable for you:

20. Duration and 3 days

number of visits:

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