APEX INDIA OCCUPATIONAL HEALTH

& SAFETY AWARD 2020

Nomination Form
CHANGE IN FORMAT OF THIS NOMINATION FORM IS NOT ALLOWED

Details given for Award year: (Please tick anyone)

Calendar Year starting from to

√ Financial Year starting from April to March

 Briefly describe the following points:

Q1. Overview of the company’s business (200 words; please attach a

company Profile document).
a. Organization’s Location, Size & Ownership Attached: Annexure-2
b. Main Products & Services Attached: Annexure-2
c. Major facilities, technologies & equipment’s - Attached: Annexure-2
d. Organization Chart: Please enclose - Attached: Annexure-1

If the applicant is an independent self‐accounting sub‐unit of a larger company, a

brief description should be given of the organizational relationship to the ‘parent’
and percent of employees the sub‐ unit represents. Briefly describe how the
applicant’s products and services relate to those of the parent and/or other units of
the parent company. If the parent company provides key support services, that
should also be described briefly.

Q2. Briefly describe the Manufacturing Process of the unit. Attach flow chart.

Attached: Annexure-4

Q3. Describe your organization OH&S Policies and availability of resources to provide
continuous improvement to the policies.

Attached: Annexure-5
Attached: Annexure-5A

Q4. Do you have any individual Occupational Health and Safety department for your
Company? If yes, how you integrate into your company’s governance system
with OHS Management system?

We have a individual and dedicated OH&S department along with Environment

& Sustainability development.

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The organogram of EHS management system is attached herewith, Annexure-2

The OH&S objective and target is aligned with plant KPI and the overall
accountability is given plant’s top management. Also, the individuals from
different department is assigned for relevant OH&S target in their job
responsibility. A consequence Management policy has been developed for
penalized for violation of OH&S requirement including senior management
also.

Q5. Does your organization focus on compliance to OH & S standards or has made it
a part of its work?

The organization is highly focused on compliance to OH&S standard

(Statutory/regulatory/and its own standard), For better tracking of
compliance following method has been in practice.
 All the requirements have been reviewed periodically through MIS
(Monthly Information System – Software base), CMT- (Compliance
Management Tool – software base).
 During Monthly Site Leadership Team meeting the same also being
discussed the same.
 Third party audit are being conducted for ensuring the compliance
and further improvement.

Q6. List the major objectives and initiatives taken for creating awareness about
OH&S policies.

 OHS policy and other OHS related training is included in mandatory training
schedule and the training are being conducted frequently.
 Without safety induction training contractual workforce are being restricted
for started work. The contractual person should also show the safety training
certificated during enter at gate.
 Visitors are being provided safety briefing included our OHS policy during their visit.
 A safety Champion has been formed taking the employees from different
department and give additional responsibility to implement Safety Culture at
their respective department.
 Monthly Safety champion on different theme like LOTO, Machine guarding,
Electrical safety, PPEs, Confined space safety, Height work safety etc. to
identify the gap on relevant safety program and further implementation for
continual improving of OH& S policy.
 Lead and lag indicator are reviewed periodically with top management.
 Before Starting of any project and major changes in process, facility JSA,
HAZOP, HIRA is mandatory as per requirement.
 The organization has certified for implementation of Environment
Management System and Occupational Health & Safety Management System
based on the requirement of ISO 14001:2015 and ISO 45001:2018,
respectively.
 The organization set a five-year goal on to protect Environment and for
sustainability development as:
 ZERO HARM
 100 % COMPLIANCE
 CARBON POSITIVE
 WATER POSITIVE
 ZERO WASTE TO LANDFILL

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Q7. Accident History:

Sl. Particulars Base Year 2nd Year 3rd Year

No.
2017-18 2018-19 2019-20
O C O C O C
1. No. of Employees 246 338 312 385 232.08 306
2. Total No. of Man 554529 814778 705814 904968 671600 875046
Hours Worked
3. Reportable Accidents
a) Fatal Accidents
0 0 0 0 0 0
b) Non-
fatal 0 0 0 0 0 0
accidents
4. No. of Non-
Reportable Accidents
a) Number of 0 7 2 2 1 1
Near Miss Incidents
0 2 1 8 0 4
b) First Aid Cases
NA NA 0 3 0 0
c) Any other
5. Total Man-Days lost 0 0 0 0 0 0
due to Accidents
6. No. of Accident- 365 363 365 353 365 361
Free Days
7. No. of 0 0 0 0 0 0
Occupational
Diseases
8. No. of Fire Accidents 0 0 0 0 0 0
9. Loss Due to Fire (Rs. 0 0 0 0 0 0
in Lakh)
10. Frequency Rate of 0 3.68 1.41 8.84 0 4.57
Accident
11. Severity Rate 0 0 0 0 0 0
of
Accident

Total Man days lost due to accidents; No. of injured person x No. of days absent
Frequency Rate = Total Reportable Accident/Total Man hours worked x 10 6
Severity Rate = Total Man days Lost/Total Man hours worked x 10 6

 Reportable injuries are those injuries, which occur during and in the course of
employment in which a person is incapacitated for work for more than 48
hours consecutively (excluding the day of accident)
 Dangerous occurrences as specified under section 88 A of Indian Factories Act 1948
 Occupational disease as specified under section 89 of Indian Factories Act
1948 Prohibition Notices.

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a.(i) Fatal Accidents (during Award Year 2019-2020):
Dept./ Whether High Corrective Status of
S. Date & Time of What What
Section/ Potential: Action Corrective
No. occurrence Happened Caused?
Location Yes/No Needed Action

No Fatal incident during FY 2019-2020

(ii) Non-Fatal Accidents (during Award Year 2019-2020):

Dept./ Whether High Corrective Status of
S. Date & Time of What What
Section/ Potential: Action Corrective
No. occurrence Happened Caused?
Location Yes/No Needed Action
No Non-Fatal incident during FY 2019-2020

(iii) Near Miss Incidents (during Award Year 2019-2020):

Dept./ Whether High Corrective Status of
S. Date & Time What What
Section/ Potential: Action Corrective
No. of occurrence Happened Caused?
Location Yes/No Needed Action

Attached: Annexure-17

(iv) First Aid Cases (during Award Year 2019-2020):

Whether
Dept./ What Corrective Status of
S. Date & Time High What
Section/ Happen Action Corrective
No. of occurrence Potential: Caused?
Location ed Yes/No Needed Action

Attached: Annexure-18

(v) Any Other Cases (during Award Year 2019-2020):

Dept./ Whether High Corrective Status of
S. Date & Time What What
Section/ Potential: Action Corrective
No. of occurrence Happened Caused?
Location Yes/No Needed Action
No any other cases during FY 2019-2020

(vi)Fire Accidents (during Award Year 2019-2020):

Dept./ Whether High Corrective Status of
S. Date & Time What What
Section/ Potential: Action Corrective
No. of occurrence Happened Caused?
Location Yes/No Needed Action

No Fire Accidents during FY 2019-2020

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Q8. Risk Assessment & Analysis

1. HAZOP Analysis in terms of Risk Assessment in a systematic manner for

the original Plant/unit and subsequently in all modifications/addition of
facilities to reinforce safety Management system.
a. HAZOP program in place to perform risk assessment for project
works, existing works and modification works to Identify the
forecasting risks at project stage and proving required controls to
avoid process accidents
b. Only HIRA program for identify the risk during day-to-day activities
for both routine and non-routine works at workplace and ensuring risk
are in acceptable.
c. Job safety analysis (JSA) program is in place to identify the risks
step by step task to perform the task safely in each step.
d. EHS Hazard Studies & Risk Assessment procedure attached.
2. Action Plan to mitigate these risks.
a. Risks are rating in Low, Medium and High; all High and medium
risk activities are close on priority to take it down in acceptable
risk.
b. We are proposing hierarchy of controls to mitigate the risks –
 Elimination
 Substitution
 Engineering Control
 Administrative Control
 PPE
c. Another action plant to mitigate the risks i.e Leadership
walkthrough program and daily EHS surveillance program to
review the tasks and workplace same observations will be logged
in EHS software (Mysetu) it will be tracked until close observations.
This helps us to minimize the risks & improve EHS culture.
3. Details of onsite & offsite safety Management Plan:
a. Onsite emergency plan available to take immediate action during
any emergency.
Attached: Annexure-21

Q9. Engineering Dust control Program

1. Design of the measures

a. Workplace are designed for continue work with AHU system where person cannot exposure
to dust.
b. Good ventilation provided through AHU along with HEPA filter by 10% fresh air circulation
where person can take sufficient fresh air.
c. Laminar Air Flow Units (LAFUs) are providing where person expose to dust during sampling
activity or dispensing activity

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d. Dedicated wet scrubbers provided to control dust release to environment.

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2. Effectiveness achieved
a. We have the regular Planned preventive maintenance program to check
the efficiency and improve the effectiveness system
b. We will clean all ducts which are connected dust generation area on
frequent intervals which will help to improve effectiveness
c. HEPA filter are replacing once in 5-10 Years to provide better ventilation to
workers and it also helps environment form dust
d. We have frequent program to clean HEPA filter in appropriate location with
proper PPE which is ultimately improve the effectiveness of ventilation and help
to expose form dust.
e. We have gowning with hood procedure to avoid dust exposure through skin
f. We are using personal protective equipment’s like respiratory protection, goggles,
hand gloves and shoes.
3. Methods adopted for dust assessment.
a. Periodic re-qualification, AHU Periodic performance verification and
validation (SOP. No. 1035-G-0041) to be done as per internal
procedure to understand the effectiveness of the AHU performance. As
per criticality of the equipment.
b. We are conducting environment monitoring study to ensure dust particle
counts

Q10. Engineering Noise Control Program

1. Design of the measures

a. Provided the acoustic enclosures for high noise area like DG Sets. Which will
help noise reduction surrounding of the areas and ultimately help expose high
noise.
b. We are strong preventive maintenance program to minimize the noise
from equipment’s
c. As per procedure we are provided the hearing protection equipment to
personnel who are exposing to noise.
2. Effectiveness achieved
a. Monthly noise monitoring by in house and quarterly by approved third
party to know the ambient noise, workplace noise and DG set noise.

3. Methods adopted for noise assessment.

a. As per Factory act and rules, SPCB and CPCB

Q11. Engineering High Temperature Control Program

Whereas this industry is coming under Pharmaceutical formulation hence the

site doesn’t have any high temperature equipment/ area

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Q12. Hazardous Substances/Chemicals used in Plant, Labs etc.

Used In
Classifications as
S. Name of Hazardous Storage
per
No. Substance/chemicals Name of Name of the Qty.
MSDS
the Dept. Process
1. ACETONE 2.5 LITRE QC Analysis 62.5 LTR Flammable
2. AMMONIA QC Analysis 4 LTR Corrosive
3. ARSENIC TRIOXIDE QC Analysis 5 KG Poison
4. BROMINE QC Analysis 10 KG Corrosive/Toxic
5. CYCLOHEXANE 1000 ML QC Analysis 10 LTR Flammable
6. DIETHYLENE GLYCOL DINI QC Analysis 4 LTR Poisonous
7. DIETHYLENE GLYCOL QC Analysis 12 LTR Poisonous
1000
8. ETHYL ALCOHOL QC Analysis 2500 LTR Flammable
9. FORMALDEHYDE QC Analysis 100 LTR Flammable
10. ISOAMMYL ALCOHOL QC Analysis 30 LTR Flammable
11. ISOPROPYL ALCOHOL QC Analysis 1500 LTR Flammable
12. METHYL ALCOHOL QC Analysis 600 LTR Flammable
13. METHYL CHLORIDE QC Analysis 40 LTR Carcinogenic/
Toxic
14. METHYL ETHYL KETONE QC Analysis 6 LTR Organic Peroxide
PEROXIDE
15. METHYL ISOBUTYL KETON QC Analysis 5 LTR Flammable/Toxic
16. METHYLENE CHLORIDE QC Analysis 20 LTR Environmental
17. PENTANE QC Analysis 40 LTR Flammable
18. PHENOL QC Analysis 4 LTR Toxic
19. PICRIC ACID QC Analysis 4 LTR Explosive
20. SULPHUR TRIXIDE QC Analysis 5 KG Health
21. TOLUENE QC Analysis 8 LTR Flammable
22. TOLUENE 2.5 LITRE QC Analysis 37.5 LTR Flammable
23. ISO PROPYL ALCOHOL Tablet Production 1.5 KL Flammable
24. ETHANOL Tablet Production 03 KL Irritating
25. MDC Tablet Production 02 KL Carcinogenic
26. ACETO NITRILE Tablet Production 03 KL Health
27. H. S. DIESEL Engineerin Fuel 80 KL Flammable
g
28. SULPHURIC ACID QC & Analysis & 0.01 KL Corrosive
Tablet Production
29. HYDROCHLORIC ACID QC & Analysis & 0.01 KL Corrosive/Health
Tablet Production

Q13. Is Material safety Data Sheet (MSDS) of the respective chemicals involved in the
raw materials available? If yes, furnish details.

Material Safety Data sheet is available for all the raw material and the
chemical used in Quality Control Lab, Effluent Treatment Plant, Utility.
Relevant Safety Data Sheet are being kept at the respective location.

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MSDS stationTotal Number of Total number of Remarks
location chemicals used MSDS available
at area
Quality Control Lab 365 365 ok
Effluent 11 11 Plant operation
and laboratory
Treatment Plant uses.
Utility 10 10 Boiler & Cooling
tower

dosing chemical.
+ HSD,
LPG
Raw Material Store 354 354 ok

Q14. Details of online display of Hazardous materials stored in the unit as per
Supreme Court Guideline.

A board displayed at outside of factory near main entrance & data is

updating daily basis. Attached: Annexure-22

Q15. How do you assess the human error at workplace?

We developed Behavior Safety Observation system to quantifying the 4

main category (Safe act, Safe Condition, Unsafe Act & Unsafe condition) and
30 sub-category of human behavior and the same are being logged in My
Setu Portal, the persons are encouraging continuously for logged the
observation in micro level and aligned with individual annual goals.
Apart from that Life Safety Rules are designed in to eliminate human errors.
Safety Consequence Management program has been implemented to
correcting human errors & improving EHS culture.

Q16. Are the employees trained for industrial safety, including first aid and fire safety?

Yes,
Inhouse training calendar available to conduct training as per schedule for
employees and contractors on different industrial safety topics, Fire safety &
Annual First Aid training by St. John Ambulance.
Attached: Annexure-6

Q17. How many training & awareness programs conducted during the financial or
calendar year?

a. No. of employees involved 2327

b. No. of Training Program 226
c. No. of Participants: Officers/Workmen/Male/Female 3586

Q18. Safety Promotion Activities: National & International Safety Day, Fire Service
Day, Chemical Action Prevention day.

Attached: Annexure-7

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Q19. Details of on Site & off-Site mock Drills conducted during award year.

Date Onsite Drill Type Mock Drill Scenario

29-04-2019 Day Mock Drill Electrical Shock
30-09-2019 Localized Mock Drill Spillage of H2SO4
26-11-2019 Localized Mock Drill Oil Spillage
30-12-2019 Night Mock Drill Earthquake
20-03-2020 Localized Mock Drill Chemical Spillage

Q20. Fire Mitigation Measures:

Fire Protection System/ Description & Frequency of

Installed in Areas
Equipment Qty. Check
Fire hydrant Pump – 02 Fire Hydrant Daily
Jockey Pump, Capacity Pump House
–
10.8 M3/Hr.
Fire hydrant Pump – 02 Fire Hydrant Daily
Electrical Pump House
Pump,
Capacity – 273 M3/Hr.
Fire hydrant Pump – 02 Fire Hydrant Daily
Diesel Engine Pump, Pump House
Capacity – 273
M3/Hr.
Fire extinguisher 496 Nos All over the plant Monthly

Fire detection system 1859 Nos All over the plant Monthly

Public address system 440 Nos All over the plant Daily
Static 12 Nos HDS storage Monthly
area LPG
charge storage area
decapitation Solvent
system
storage area
Manufacturing
area
Dispensing area
Sprinkler system 02 Nos LPG storage yard Half-yearly
Storage

facility (ASRS)
Fire 11 Nos QC-09, Quarterly
Server room-
suppression system 01 UPS room-
(NOVEC) 01
DSPA 02 Nos Battery Room-02 Quarterly
Fire Ball 22 Nos Manufacturing Not Required
Area

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Q21. What type of healthcare system and facilities you have provided to your
employees? List the number of deaths related to illness and work injuries.

 A well-equipped Occupational Health Center Available.

 Annual Health checkup are being conducted as per Annual Health Check Up
schedule.
 A certified Doctor (having MBBS pass at least) available for General Shift
(08:30 am to 05:00 pm) on every working day.
 24x7 hour certified male & female nurses available.
 First Aid box are installed in every department/section as per assessment of
requirement.
 A first Aider team (certified from St. Jhon Ambulance Association) available
in every shift in every department.
 A dedicated company owned ambulance available at plant for 24x7 hrs.

Q22. Are the safety measures and occupational health policies in order for the female
workers and the pregnant women at the workplace?

There is a separate corporate policy available for the same.

Q23. Mention the waste management system followed at your workplace.

Hazardous waste Management Flow diagram is attached as Annexure-23

o Hazardous waste is being disposed through Co-processing.
o Used Oil & Spent oil is being disposed for recycling.
o Biomedical waste Management: Autoclaving followed by treat as hazardous waste
o E-waste Management – Sell to CPCB authorized re-cycler.
o Non-Hazardous waste/ Plastic Management - Sell to Pollution
control Board authorized re-cycler.

Q24. Do your employees adhere to all the road safety rules when they are on a
business travel?

Yes. We have a separate corporate travel policy and advisory for the same.

Q25. Do you have a Manual on Safety – Kindly brief the details of Safety Manual?

Yes,
The unit have a safety manual following ISO 45001:2018 and contains
policy, objectives, targets, roles & responsibilities, training procedure,
leadership, participation, HIRA, internal audit, permit to work and safety
procedures.

Q26. How do you encourage Safe practices?

 Engagement of Monthly Safety campaign with different safety theme.

 Online Quiz Competition on monthly basis.
 Mandatory E-learning training.
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 Scheduled Safety Training (Monthly)
 EHS induction training with validity of Three month. (Without Training
certificate person may not allow to enter factory.
 Reward and reorganization program on monthly for submit the safety
observation.
 Monthly Leadership walkthrough Round.
 Departmental Toolbox Talk on daily basis.
 Involvement of ground level worker to JSA, HAZOP, HIRA preparation.
 Safe work practices through Safety Work Permit System.
 Departmental Safety Committee Meeting (Monthly)

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Q27. a) Internal Safety Audits

Copy of
Target latest Audits
Sl. Audit Obser Recomm
Frequency Completion Status Report
No. Points vation endation
Date
Not
Attached
Attached

03 Yearly 71 71 71 30 Days Compl YES -

e

b) Date of Latest Audit conducted:

c) Audit done by (Name):
d) Methodology of Internal Safety Audit (attach flow diagram)
e) Submit copy of latest Internal Safety Audit Report, mentioning date
and status of implementation of recommendation. (Also attach list of
Safety Committee Members
Attached: Annexure-19

Q28. a) External Safety Audits

Copy of latest
Target
Sl. Freque Audit Observ Recommen Audits Report
Completion Status
No. ncy Points ation dation
Date
Attach Not
ed Attached

1 Yearly 7 4 3 30.12.2020 Complet YES -

e

b) Date of Latest Audit conducted: 20.11.2020

c) Audit done by (Name): Afnor Certification
d) Methodology of External Safety Audit. Virtual
e) Submit copy of latest External Safety Audit Report, mentioning date
and status of implementation of recommendations. (Also attached list
of Safety Committee Members).
f) Year wise details for improvement in the areas of safety with
supporting documents. Award Year & 2 preceding year. (1st time
external Audit conducted)

Q29. Attach all License & Certificate (Legal Compliances as Factory License, Explosive
License, Electrical Inspector Certificate, Content & Approvals etc.) (ISO
Certificate 9001, 14001, & OHSAS 18001/ISO 45001 etc. & any others).

The below document is attached herewith:

1. Annexure-8_CTO for Air & Water

2. Annexure-9_CTO for DG sets
3. Annexure-10_Authorization for handling of Hazardous waste

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4. Annexure-11_Authorization for Bio-Medical waste
5. Annexure-12_Fire NOC
6. Annexure-13_SMPV Rule NOC
7. Annexure-14_PESO NOC
8. Annexure-15_ISO 14001:2015 & 45001: 2018 certificate

Q30. List of OH&S awards & recognitions received if any during last 3 years.

We don’t participant for any OH&S award in earlier, this is the first time
we are participating.

Q31. Brief Write-up of Best Practices adopted and evidence (up to 250 words)

A. Strong PTW tools in place to perform non routine activity.

B. Well-designed work areas
C. GEMBA Walk
D. Online EHS application access to all for reporting observation
E. Behaviors Based Safety Observation (BOS) reporting for change human error
F. Monthly campaign and training Programme
G. ISO 14001 & 45001 standard implementation
H. Leadership walkthrough
I. EHS Surveillance
J. Monthly review with Global Head
K. Dedicated tools (Mysetu) to capture all observations, incident etc.
L. CMT tools for legal requirements and compliance.
M. Engagements of employees in EHS
N. Reward & recognition
O. Online training procedure

Q32. Significant points in support of claim for the award highlighting “Best Occupational
Health & Safety Practices” adopted. (Maximum 100 words).

1. Senior Leaders are committed, engaged, and allocate a separate budget for
improving of OH&S system. And they are involving a periodic review of
the OHS management system plan vs actual outcome.
2. Organization has implemented its own standard for covering all the
national OHS requirement and has a very close measuring and
monitoring system for continual improvement.
3. The senior leaders are continuously encouraging to its all-level workers
for participation and consultation of OHS system and has a different type
of tool for implementing the same.
4. Plant KPI has been contains in individuals’ goal which included OH&S target.
5. Working towards to meet Sustainable goals

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