Al-Kifah Building Material Co.

Asset efficiency and control input sheet  Project Responsibilities

 Owner Analysis

 Milestone Chart

 Milestone Report

 Variation Form

 Risk Log
Abdul Mohsin Mohammed-Assets Manager
.KBM|Al-Kifah Building Material Co  Business Case Form
+966 (3) 5859881|Fax +966-3-5318444
Mobile+966 534020228 |
 Project Definition Form

 Project Reporting Form

 Highlight Report

 Change Control Form

Prepare by : Eng. Abdul Mohsin  Change Control Log

Actual V Plane

Defining Project Responsibilities

Asset Division 1
Al-Kifah Building Material Co.

PERSONNEL

TASKS/ACTIVITIES

Asset Division 2
Al-Kifah Building Material Co.

Owner Analysis

The purpose of Owner analysis is to inform the project manager and sponsor who should contribute to the project, where barriers
might be, and the actions that need to be taken prior to detailed project planning.

Owner Their interest or What the project needs Perceived attitudes Actions to take
requirement from the from them and/or risks
project

Asset Division 3
Al-Kifah Building Material Co.
Milestone Chart

Main milestones/phases shown on higher chart, and sub-milestones for each phase on charts below

TIME [in suitable units -days, weeks, months, etc.]

MILESTONES Responsibility

Asset division 5
Al-Kifah Building Material Co.
Milestone Report

Project:

Date of Milestone meeting/discussion:

Deliverables due Due R/A/G* Action to take to bring deliverable or task back on schedule
date

* R = Red flags [off plan - describe in detail: quality, cost, time]

A = Amber [is almost off schedule or will definitely be off schedule NOTE: you may need to agree the precise definition before use]
G = Green flags [to plan or better - show savings]

Asset division 6
Variation Form

Activity Description Date to Revise Reason for delay. Effect on project

name /No. be d est. Q/C/T? Explain
delivere Q/C/T
d

Signed: Project Sponsor

Project Manager

Date

Asset Division 7
Al-Kifah Building Material Co.

Risk Analysis

Score as follows, for Likelihood and Impact: High = 3, Medium = 2, Low = 1

Nature of Likelihood Impact Likelihood Actions required and who will

High/ High/ x Impact
Risk or Medium/ Medium/ [Score] take responsibility to manage
Uncertainty Low Low the risk

Asset division 8
Business Case Form
Please complete the form below and submit it to your project sponsor.

Background to the project (PLEASE KEEP BRIEF)

General aims(s)

Initial Risks

Expected Outcomes

Benefits of running with this project

Initial estimates of cost and time

SR:

Time:

Outcome of the business case

Decision from (x x)

Date

Asset Division 9
Project Definition Form [or PID]

Project Title: Sponsor:

corporate agenda.

Project Background:

Project Benefits:
Project Objectives:

Project Deliverables:
This project will include: This project will not include:

Success Criteria:

Constraints:
Key Assumptions:
Project Manager:

Project Sponsor:
Project Project Team
Board/Steering Members:
Group Members:

Budget
Resource Costs: Other Costs:

Total costs (attach a breakdown of the overall budget)


Start Date: Completion
Date:
Signature of Project Date:
Manager:

Approval from Date:

Sponsor:

Project Reporting Form

Asset Division 10
Project Title: Number:
Project Sponsor: Project Manager:

Progress Report Report No.

RAG Status*: RED / AMBER / GREEN

Tasks, Milestones, Outcomes delivered this Completion dates

period
Tasks, Milestones, Comments Plan Actual
Outcomes

Major Risks and Issues

Recommendations and Requests for Decisions or Support

Tasks, Milestones, Outcomes scheduled for Completion dates

next period
Tasks, Milestones, Comments Plan Forecast
Outcomes

* RED "Major concern - escalate to the next level" Slippage greater than 10% of remaining time or budget, or
quality severely compromised. Corrective Action not in place, or not effective. Unlikely to deliver on time
to budget or quality requirements
AMBER "Minor concern – being actively managed” Slippage less than 10% of remaining time or budget, or quality
impact is minor. Remedial plan in place.
GREEN "Normal level of attention" No material slippage. No additional attention needed

Asset Division 11
Al-Kifah Building Material Co.

Highlight/Progress Report

Project Name:

Reporting Period: Project Manager: Project Sponsor:

RAG
R Project Phase: 0
Prepared by: Date Prepared: Status

Project Description: Project End Date:

Key Deliverables Completed this period Key Deliverables Outstanding this period Key Deliverables for next reporting period
Delivery Delivery
Date Date

Risk Management Issue Management Change Management

Log No Risk Action/Status Log No Issue Action/Status Req No Details Approved

Financial Statement
Capital Revenue External
Actua Remainin Remainin
Source Budget l Remaining Forecast Source Budget Actual g Forecast Source Budget Actual g Forecast
0 0 0

Asset division 12
Al-Kifah Building Material Co.

Change Control Sheet

Project Title Project Number
Project Manager

CHANGE REQUEST
Originator Date of request Change request no.
Phone: allocated by Change Controller

Items to be changed Reference(s)

Priority / Constraints (impact on other deliverables, implications of not proceeding, risks)

CHANGE EVALUATION
What is affected Work required (resources, costs, dates)

Related change requests

Name of evaluator Date evaluated Signature

CHANGE APPROVAL
Accepted Rejected Name Signed Date
Deferred
Comments

CHANGE IMPLEMENTATION
Asset Implementer Date Signature
completed

Change Control Log

Project Title Project Number
Asset division 13
Project Manager

Change Description of change Date Date Date Date

numbe received evaluated approved complete
r d

Asset Division 14
Actual V Planned

Activity Planned Actual Differenc Planne Actual Differenc

Time Time e d Cost e
Cost

Asset Division 15