Your First 100 Days

As a Facility Manager

Alaa Al hjaj
Facilities Management Professional |CFM®|CMRP®|
PMP®| LEED® Green Associate™.
Certainly!
As a facility manager, your first
100 days on the job are crucial
to establishing yourself as a
competent and effective leader.
Here is a roadmap of some
important steps you can take
during this time.
 First 100 Days Roadmap

- Meetings - Develop a maintenance plan - Monitor progress

- Develop a project plans

- Familiarize yourself - Review safety/emergency - Review staffing needs -Evaluate team

with the facilities protocols performance

DAYS 1-10 DAYS 61-100

DAYS 11-30 DAYS 31-60

- Review Contracts - Meet with stakeholders - Develop training programs -Develop long-term
plans
- Review Budget - Establish -Implement technology
communication channels solutions -Build relationships
- Identify critical
infrastructure - Review service level - Celebrate successes
agreements

Meetings
With team and key stakeholders and
anyone else you will be working with.
Introduce yourself and establish
relationships, This includes the client,
team members, vendors, and
contractors.
03
Review contracts
Review all existing contracts with
vendors and service providers to
ensure they are up to date, and
identify any areas that may need
renegotiation or termination.
Days 1-10
01
04
Review budgets
Review current budgets and
identify areas where cost
savings can be made without
sacrificing the quality of services.
Familiarize yourself with the
facilities
02 Take a tours of the facilities to
get a sense of the layout,
equipment, and infrastructure.
05
Identify critical infrastructure
Its required for the smooth operation of
the facilities, such as HVAC systems,
electrical systems, and plumbing, and
ensure they are properly maintained.
 Days 11-30

PM Plan Communication
plan
Safety/Emergency Prioritize
plan tasks

Review Safety/Emergency protocols Develop a maintenance plan

Review existing safety/emergency protocols and identify Develop a maintenance plan for all critical
any areas where improvements can be made to ensure infrastructure, including regular inspections and
the safety of employees and visitors. preventive maintenance.

Establish communication channels Address urgent issues

Establish clear lines of communication throughout the Address any urgent issues identified during your
teams/stakeholders to ensure that everyone is assessment, such as missed deadlines or critical
informed and aligned with your goals. equipment failures.
Each question start by “HOW”
your answer must be a “PLAN”
Days 31-60
Develop a project plan
Develop a project plan for any major facilities
projects, such as renovations or upgrades, and
ensure they are aligned with the organization's
strategic goals.

Review staffing needs

Review staffing needs and identify any gaps or
areas where additional resources may be required.

Develop training programs

Develop training programs for staff to ensure they
have the skills and knowledge required to perform
their roles effectively.
Implement technology solutions
Identify areas where technology solutions can be
implemented to increase efficiency and streamline
operations.
Review service level agreements
Review existing service level agreements with
vendors and service providers to ensure they are
meeting expectations.
 Days 61-80
“It is impossible to improve any process until it
is standardized. If the process is shifting from
here to there, then any improvement will just
be one more variation that is occasionally used
and mostly ignored. One must standardize,
and thus stabilize the process, before
continuous improvement can be made.”
Monitor progress
Regularly assess progress towards your goals and
make adjustments as necessary. This will help
ensure that your initiatives are on track and making
the desired impact.
Evaluate contracts and vendors
Evaluate existing contracts and vendors to ensure
that they are delivering value and meeting your
expectations.
Continuously improve
Continue to assess and improve the project's
operations and processes to ensure that it is
running efficiently and effectively.
Stay informed
Stay up to date with industry trends and best
practices to ensure that the project remains
competitive and cutting-edge.
 Days 81-100

Celebrate successes with your team

and stakeholders to build morale and
reinforce the importance of facilities
management to the organization.

Develop long-term plans for the facilities,

Develop long-term plans including capital expenditure plans and
strategic initiatives.

Evaluate team performance and

Evaluate team provide feedback to individual team
performance members to help them improve.

Evaluate progress against the

Evaluate progress maintenance plan, project plan, and
budget to ensure goals are being met.
The true measure of Facilities Management isn’t
how quickly we respond to issues , but how
many we prevent.