Position Description

Position Title: Planning Project Leader

Reports to: Wide Body Planning Manager for AKL or Narrow Body Planning
Manager for CHC
Division / Function: AM&D/Planning
Reporting level: Level 6 Location: Auckland/Christchurch

Role Purpose
 Under the guidance of the Planning Manager, and in conjunction with other business divisions and
stakeholders; plans, implements and co-ordinates specialist projects for the Aircraft Maintenance and
Delivery division, adhering to specification, budgetary and timeframe requirements, with effective
stakeholder engagement and proactive change management
 Provide leadership in the development, scoping, implementation, risk management and cost control of
planning projects
 Ensure compliance with regulatory/legislative requirements
 Ensure customer requirements are fulfilled
 Manage relationships with customers and business partners

Key Outputs
 Lead and deliver multiple projects, managing activity involving cross-functional teams across multiple
locations and managing internal and external project resources to deliver projects on schedule and
within budget.
 Develop project plans and proactively manage risks, issues, interdependencies, scope changes and
budgets.
 Co-ordinate all activity for effective project implementation, including trials, training, approvals, etc.
 Design and develop project communications and positively manage business change resulting from the
project to ensure change is embraced and embedded.
 Implement effective stakeholder management and project governance structures to ensure projects are
delivered in line with procedures, on time and within budget.
 Lead post-project reviews and implement lessons learnt, recommend and deliver business and process
improvements to ensure improvement of future projects and ongoing processes.
 Develop and maintain effective working relationships with internal and external customers, stakeholders
and influencers to ensure successful project completion and achievement of division objectives.
 In conjunction with the Planning Manager, identify, develop, deliver and co-ordinate a programme of
innovative projects in support of annual business plans to ensure the delivery of maximum value.

Key Result Areas

Key Result % Detailed Output
Creates project structures As Req’d  Creates the project structure for specialist or one-off projects,
depending
and associated budgets checks and modifies the project structure and loads the required
on Project
and workscopes, and milestones against the project.
schedules the project.  Creates “cost and revenue plans” to manage the costs and
revenues of sales/capital projects and gains budget approval.
 Allocates the project budget after funds approval and monitors

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Ensures that accurate
sales orders and
notifications are produced
as required.
Accurately assesses work
centre capacity prior to
the release of service
orders.
Ensures that project
progress is appropriately
monitored, documented
and reviewed.
Ensures that aircraft exits
from the fleet and aircraft
storage programmes are
effectively co-ordinated.
cost consumption.
 Schedules the project and sets dates, checks that dates fit within
customer requirements, and adjusts them when necessary.
 Collects and distributes information that is instrumental in the
budgetary process for the business unit and identifies deviations
from budget as required.
As Req’d  Creates planned notifications and makes notification copies as
depending
necessary.
on Project
 Creates sales orders (with or without reference to customer
contracts).
 Requests Quotes for External Contracts
 As part of a cross-functional team, carries out a viability analysis
where there is no customer contract.
 Creates and submits quotes to customers following contract
creation and project review, in conjunction with marketing.
 Confirms contract details and credit memo requests, ensures that
financial milestones have been reached prior to invoice
production, and creates, reviews and amends the billing structure
 Answers Invoice queries from customers
As Req’d  Carries out a capability check in conjunction with area
depending
supervisors to ensure that the company has the ability to perform
on Project
the work requested, and checks equipment status, where
necessary.
 Assesses alternative resourcing options in conjunction with area
supervisors where insufficient capacity exists, such as sourcing
resources from other work centres, rescheduling work, extending
maintenance visits, outsourcing work and reviewing staff leave
where resources are unavailable.
 Assesses the cost of using alternative methods of resources.
 Makes decisions to release the order if materials and Production
Resources/Tools (PRT’s) will not be available before the
operations scheduled start date.
 Assesses the maintenance requirements in selecting
maintenance plans for conversion to service orders, and creates
and releases the service orders following acceptance of the
quote by the customer.
As Req’d  Reviews Work in Progress, provides progress reports, and
depending
identifies any issues requiring further attention.
on Project
 Reviews the project against other work being carried out to
identify opportunities to reschedule resources.
 Carries out risk analysis to assess where there is economic risk
or risk to the contractual obligations, and follows up on any
issues identified.
 Assists in resolving any issues that arise from the review of
completed maintenance visits, and evaluates the cost and
revenue performance.
 Closes the project after final settlement and customer billing is
complete.
 Follows up requests for data and circulates relevant information.
 Produces reports required by the maintenance agreements
entered into with the business units major customers.
As Req’d  Involved in co-ordinating the return of leased aircraft, aircraft
exits and aircraft storage programmes, from a 145 maintenance
perspective.
 Ensures that the technical, customer and legislative
requirements are complied with.
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Self Development
Ensure a safe working
environment is maintained
5%  Keep abreast of industry & professional knowledge by reading
publications networking & contributing to relevant groups & forums
 Personal skills and competencies kept up-to-date with
professional development.
5%  Company Compliance with the Health & Safety in Employment
Act
 Air New Zealand is not exposed to unnecessary risk or costs
associated with non-compliance
 Identify hazards, & ensure actions are taken to eliminate, isolate
or minimise these
 Utilise operational safety procedures consistent with the Health &
Safety in Employment Act & ensure staff comply with safe
operating practices

Major Challenges
 Improved efficiency and effectiveness through timely and effective implementation of projects – Aligning
to our new Alpha Metric – Aircraft Availability
 Improved productivity of our AMD business process
 In conjunction with the NB Planning Manager, ensures that our MIS and planning processes are fully
utilised and identifies areas requiring improvement
 Develop and Maintain processes and procedures for Production Planning to follow.
 Provide motivation, guidance & coaching to employees & reinforce high standards with regard to
performance, safety, customer service & adherence to company policy and values
 Support the ongoing commercial viability of the business

Role Dimensions
Dimension Current year
(Number, $ value, etc.)
 Total Business Revenue Variable.
 Individual Activity Variable.
 Individual Budget N/A.
 Other Divisions Influenced Air New Zealand Airline Group, Multiple Customers

Position Attributes
Educational Qualifications/Special Skills/Competencies/Previous Experience
Technical:
 Project Management Skills
 Project Management professional certification, University graduate in a business discipline, or equivalent
relevant experience
 Five years Planning or Project Experience, preferably in Engineering or Aircraft Engineering/Maintenance
organisations
 SAP and Microsoft Office Experience
 Knowledge and experience in the airline industry
 University graduate
Business Focus:
 Commercial Astuteness
 Act Decisively
 Strong Communication skills, both written and verbal
 Strong Problem-Solving skills
 Demonstrates leadership qualities

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  Ability to influence at all levels and cross-functionally
Self:
 Self Awareness
 Self Confidence
 Engaged and Passionate Team Player
 Strong attention to detail
 Motivated and takes initiative

Key Organisational Relationships

Manager: Wide Body Planning Manager for AKL or Narrow Body Planning Manager for CHC
Peers: Product Line Planning Leaders, Planning Department Colleagues, Manager
Customers, Production Leaders
Direct Reports: Nil
Other: Head of Aircraft Maintenance CHC, Aircraft Maintenance Planning Manager, Manager
Finance, Manager Wide Body Maintenance, Manager Business Improvement,
Manager Workforce Rostering, Manager Heavy Maintenance, Manager CHC
Production Support, 119 Stakeholders, Team Leader Liaison, MRP Team Leaders,
Manager Quality Assurance

Key Organisational Relationships

Next Level Manager Manager Planning

Your Immediate Manager

Wide Body Planning
Manager for AKL or
Narrow Body Planning
Manager for CHC

Your Position Project Leader

There are no reports to this position

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