How to Write an Enquiry Letter
Letter of Enquiry - An Enquiry letter is a formal letter, written to enquire and get details
regarding something that a person wants to gain further knowledge about.
Enquiry Letter Introduction
An Enquiry letter is a formal letter, written to enquire and get details regarding something that a
person is interested in. It could be written with respect to an item that a person is interested in
buying, a course that a person wants to study, a vacation trip that a person wants to go on, etc.
As the sender of an Enquiry letter needs information about something, the enquiry letter must
mention the contact details of the sender where the said information has to be sent. It must
contain the particulars of the thing enquired about.
It must also list down all the aspects of the thing about which the sender wants detailed
information.
Enquiry Letter Format | Letter of Enquiry Format
The Enquiry Letter Format is as follows –
1. Sender’s address: Include an email and phone number, if required.
2. Date: Below address. Leave one space or line.
3. Receiver’s address
4. The subject of the letter
5. Salutation (Sir / respected sir / madam)
6. Body
Paragraph 1: Introduce yourself and the purpose of writing the letter
Paragraph 2: Detail of the enquiry
Paragraph 3: Conclude / end
7. Complimentary Closing
8. Sender’s name, signature and designation (if any)
Enquiry Letter Sample
SAMPLE LETTER OF ENQUIRY
1. You intend to join coaching classes at Success Coaching Centre situated in Hyderabad. The
Institute specializes in teaching science to classes XI & XII. Write a letter of enquiry in 100 –
120 words addressed to the Administrator in-charge of the institute seeking clarification about
the timing, duration, staff, transport and other necessary details for joining the institute. You are
Sonia or Shiv of 2, Murthi Nagar, Hyderabad.
Sonia
2, Murthi Nagar
Hyderabad.
11th June 2021
Administrator In-charge
Success coaching Centre
Hyderabad.
Subject: Enquiry for Class XI – XII two year study course.
Respected Sir / Madam
I am Sonia, a student of Class X of BVBV, Murthi Nagar, Hyderabad. I want to pursue medical
stream and I am planning to join a coaching class for the same. I came to know that your institute
is the best and so I am keen to join it.
I am interested in joining the two year class room course. Kindly give me the following details
regarding it.
1. Details of the course structure
2. The duration of the course
3. The timings of the class
4. The details of the faculty.
5. Availability of transport facility
6. Fee structure for the course.
I request you to reply at the earliest so that I can take a decision.
Thanking you
Yours sincerely
Sonia
SONIA
2. You are David/Ronny of 305, B–block, New Ashok Nagar, Delhi. You need an
accommodation at a hotel in Simla. Write a letter to the Manager of a hotel, enquiring about
booking an accommodation.
305, B–Block, New Ashok Nagar
Delhi
22nd June 20XX
The Manager
Hill View Hotel
Simla
Dear Sir
Subject: Enquiry about the accommodation
My friend Ramanand stayed in your hotel for a week last year during the Diwali holidays. He
highly recommended your hotel and raved about the excellent arrangements, the pick–ups, the
food, etc. So, I write this to you as per his advice.
I have a plan to visit Simla with my parents and sisters this year from 4th October. I need two
double bedrooms with attached baths for ten days.
Would you please let me know if such an accommodation is available during that period? Also
please let me know
● the charges
● food
● room service
● wi-fi
● and other terms and conditions.
On hearing from you, I shall remit you for advance booking and finalise my travel programme.
Hope to hear from you.
Thanking you
Yours faithfully
David
Questions for practice
[Link] are Samkit/Samiksha of C-3, Third Floor, Lajpat Nagar, New Delhi. You read an
advertisement about the short-term course in Personality Development by an institute, Career
Quest Solutions, Shivaji Enclave. Write a letter seeking all relevant details of the course.
2. Write a letter to the Tour Manager, Ashoka Tours and Travels, Bangalore, seeking information
regarding the tour packages offered by the company. You are Mr. Ajay Mittal/Ms. Anita Mittal
from Chandigarh, Punjab, who is planning to visit all the holy places of South India with your
aged mother and father.
3. You have seen an advertisement of a new model sports bike launched by Honda. You are a
passionate racer and are keen to buy the new model of racing bikes being offered. Next month a
zonal level Bike Marathon is taking place and you are keen to enroll your name as a
[Link] a letter to M/s Honda Bikes and Scooters, Kashmere Gate, New Delhi enquiring
about the price, specifications and availability of accessories that long distance racers would
require. You are Jai Singh living in Green Park, New Delhi.
4. You are Poonam/ Sanjay living at F-506 Indirapuram Ghaziabad. You’ve got admission in a
prestigious college of South Delhi. Write a letter to the Dean of Venkatehwara College making
necessary inquiries about the college.
