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Statement of the Problem 1.2.1 General Problem How to design, develop and implement an On-line Job Application System that will improve the manual processing of job applications for

BRIGHTESTWORK Recruitment and Placement Enterprises?

1.2.2 Specific Problems

How to develop a module that will allow the applicant to search for job vacancies through internet?

In manual procedure, an applicant only relies on posting of advertisement through radio posting and leaflets. Some applicants are not updated and did not know the job offer or hiring. Applicants need to go to agency to see what job vacancies are. This traditional procedure requires more time and effort for the job seekers find the right job for them.

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How to develop a module that will organize applicants record provided in the application form?

In their current system, applicants records are only stored in brown envelop. During the application, the applicant has to fill up an application form manually and submits requirements to the agency and then they first arrange the records alphabetically. Because of this process, some papers are lost or misplaced causing inefficiency in tracking the records of the applicants. It is also difficult in updating applicants records. Manual organization of records requires efficient manpower and an individual who can manage a bulk records properly.

How to develop a module that will generate a summary report in deployment of applicants faster and accurate?

In the current system, Marketing Officer manually copies the information from the deploying applicants form to MS Excel. There are times that agency did not have to update all the applicants who are going for deploying because of the higher quantity of the applicants. This manual transaction can cause inaccuracy in generating reports.

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Current State of Technology A BRIGHTESTWORK Recruitment and Placement Enterprises are located atUnit 1, 2nd floor, Velasco Building, National Highway, Brgy. Dila, Sta. Rosa Laguna and the other branch is located at Bian, Laguna. Their objectives are through finding, hiring, training, and retaining of talents and personnel which determines the long terms success of the company. They advertise their agency through Radio Posting and leaflets. BRIGHTESTWORK Recruitment and Placement Enterprises have policy and requirements that applicants must be aware of. . The following are the rules and regulations of the BRIGHTESTWORK

Recruitment and Placement Enterprises. They did not entertain those applicants who are wearing sando, slipper, sleeveless, short, cap, with tattoo and earrings. Turn off the cell phone during the orientation. Schedule of applicants follow up must be 4:00 pm. And this must be very strictly followed. Defending on what the applicants is applying for; the companies have recruitments or qualification for all the applicants to qualify in a certain job to be able to apply in an agency, an applicant must be generally: a. At least a High School graduate or College level b. Age must be 18 25 years old c. With pleasing personality d. Height is 52 for female and 54 for male BRIGHTESTWORK Recruitment and Placement Enterprises On-Line Job Application System. 1-4

e. Single or single parent f. With or without experience Application procedure:

All applicants will first submit a personal vitae/bio-data to the officer in charge and fill up an application form (see Appendix E.1 for Sample Application Form for Employment). After that, the applicants will wait for the schedule of initial interview and written examination. Once the written examination is finished, the applicants will wait for the result and deliberation by the officer in charge. In this deliberation, the final verdict of the agency for an applicant would be Passed or Failed. Applicants who passed will go to the company to take final examination. Applicants who the passed examination will be given a list of requirements and some further instructions for deployment. Those who failed, the agency will call the applicants if there will be another open position that will suit best for the applicants. After completing the requirements, the applicants must follow the procedure in submitting the requirements. First, the documents must be filed in a long white folder. Second, the applicants will pass it to the recruitment staff for verification. BRIGHTESTWORK Santa Rosa will then inform the hired applicant when he/she will report to BRIGHTESTWORK for processing of the documents and they are requested to attend an orientation. Lastly, BRIGHTESTWORK Santa Rosa will then inform the hired applicant when he/she will report for duty directly to the client company.

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Job posting:

BRIGHTESTWORK Santa Rosa assigns two coordinators in each of their client companies and they are the ones who relay information between client and agency on all available job openings to be posted (see Appendix D.2 for Job Vacancy Posting). BRIGHTESTWORK Santa Rosa will now post each job openings through radio posting, leaflets and in schools. BRIGHTESTWORK Santa Rosa also conducts job fairs in some schools. BRIGHTESTWORK Santa Rosa also calls prospective clients to ask if they have available job offerings to be posted free of charge at the agency and/or go personally to the prospective client and provide a proposal letter as part of their marketing strategy Job-match Procedure: In job matching, agency matches the applicants to a particular job by searching job vacancies that fit applicants skills and qualifications. If the Marketing Officer searches applicants that will fit for job application, they will retrieve applicants form in MS Access of their computer, and then call that particular applicant that matches their qualification.

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Hardware and equipment setup: BRIGHTESTWORK Recruitment Santa Rosa has a computer unit which is

use to record all applicants and clients information and other important document needed by the company. Hardware specifications of the computer: Processor: Pentium III 800 MHz Memory: 128MB RAM Video card: Inno3D GeForce4 MX 4000 - 32.0 MB Software and application being used: The computer unit has a Windows 98 operating system. With an office application of Microsoft Office XP that they are using in creating documents like announcements, list of job offerings and description, business letter, contracts, and others. 1.2.1 Review of Related Literatures and Studies This part of the study contains studies that are related to the proposed system. It includes a foreign and local study which serves as the guide for the proponents in making a system and completing the project.

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1.2.1.1 Foreign Literature avjobs

avjobs.com Fig 1.1 Founded in 1988, Avjobs.com fills two significant voids in the Airline, Airport and Aviation Market by providing a common meeting place and advance tools for Avian employers and applicants. Employers, meanwhile, post and manage their own openings using Avjobs recruiting tools, and are able to reach highly-qualified applicants directly by searching applicant database. The Avjobs fee to job seekers discourages the not-so-

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serious candidates, while at the same time building a loyal community of serious and qualified aviation job seekers. Avjobs is the worlds leading provider of Recruiting application software, applicants to aviation employers and employment to applicants. [AVJO2001] Avjobs.com is similar to some features of the project system like theres a module wherein the employer can register in order to get account. Through that way, employers can also post job vacancies and search for the qualified applicants using online resume. jobfocus

jobfocus.com Fig 1.2

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It is source for the jobs in Manatee and Sarasota Countries. Job seekers can search for jobs quickly and easily. Registered job seekers can post resume or create resume online. For the employers, they can set up a new account and can manage their account. Employers can post job openings and view resume. [JOBF2005] Jobfocus.com is other sources and guide of the proponents in making the system. In the proposed system, applicants can create resume and post it, so that employers can view the applicants resume through online. jobsDB

jobsdb.com Fig 1.4

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Here it will find positions which to all are currently seeking to fill within this JobsDB Group. They are required to fill in to company's own resume form for the specific positions are applying as this will assist the applicants to assess their application. To search job opening, applicants can type specific position to the search engine. There are job categories that once the applicants click it, they can view the job vacancies under those categories. JobsDB website has a log in module where the applicants can register and can create online resume. [JOBS1998] JobsDB.com is similar to some features of the proposed project like keeping track of application and allows viewing the status of online application.

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1.2.1.2 Local Literature PhilippinesJobs

PhilippinesJobs.ph Fig 1.4 Here you can find the latest job vacancies available from different companies in the different industries. In this site, job seekers can view the latest job vacancies from the different parts of the country. Can Post vacant jobs for thousands of daily visitors to view and respond. And other feature is to read job searching and career articles, tips and resources. It has a module wherein can receive job alerts straight to the job. [PJOB2008]

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It also used by the proponents as a guide and material to make a module that employer can post job vacancies. So that, when the job seekers visit the website, they can know the job openings that suits to their qualifications. Trabaho

Trabaho.com Fig 1.5 Trabaho.com has been the Filipino job seeker's partner since 1996, the year when it became the premiere online recruitment site in the country. Conceptualized and developed by the creative minds of Web Philippines, Inc., the site aims to provide global Filipinos with an accessible venue for limitless career opportunities, for corporate organizations to receive time-saving and cost-effective online recruitment solutions, and to support government initiatives for improving the employment situation in the country.

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WPI aims to provide websites that create e-value for its loyal client base. Continued growth has provided the company the opportunity to upgrade its technology infrastructure, expand its highly-qualified team, and build strategic business relations with some of the most competent organizations in the country.[TRAB2009]

1.3 Objective of the Study 1.3.1 General Objective To design, develop and implement an On-line Job Application System that will improve the manual processing of job applications for

BRIGHTESTWORK Recruitment and Placement Enterprises.

1.3.2 Specific Objectives To develop a module that will allow the applicant to search for a job vacancies through internet. Using Online Job Application System the applicants will allow looking for their preferred job, work position and company, the employer allows posting job vacancies with the qualifications and other important information or description about the job slot and job matching. A log-in module will be provided by the proposed system for each qualified registered user to navigate the content of the system. Once are job seeker logs in, he can see immediately the job openings that matches his qualifications and the company or employer can have an immediate list of job seekers they are looking for the job.

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To develop a module that will organize applicants records provided in the application form. The study will provided automated processing transaction. With this, all records will be stored in a database. Each applicant has user account. Once a marketing officer searches applicants record, it can be easily track and monitor by typing the applicants account. Through this, agency can easily view the information of the applicants. Proponents also include a module that authorize personnel can update all necessary records of each applicants.

To develop a module that will generate a summary report for dispatch applicants faster and accurate. By the use of new system application, there are updated reports that are displayed and ready to be printed by simply clicking the corresponding buttons, compared to the current system of the BRIGHTESTWORK that Marketing Officer manually copies the report of dispatch applicants to MS Excel.

1.3.3 Scope and Limitations Scope The proposed system will focus on the On-line Job Applications System of BRIGHTESTWORK Recruitment and Placement Enterprises. The system will produce the following features.

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Front end Web Interface This will serve as the home page of the agency and it includes the information about the agency, and the list of job vacancies and latest job offers. Log in module This has been provided for a users assistance in choosing a good password for keeping the account secured.

About Us This module contains information about the agency. These are the following that applicants or clients can view;

Mission and Vision of the agency History of the agency

Frequently Asked Questions (FAQ) This module contains questions that are usually asked.

Job Searching Proponents include job categories to be easier for the applicants

to search for the job they are looking for.

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 On-line Resume This is for On-line resume of the applicants; this page has applicants information such as name, address, contact, e-mail, educational background and other that the applicants filled-up. It can be viewed by the employer

Users Account

Applicants Account This system will provide an individual user account for applicants

for filling up and submitting information such as resume on line and viewing application status.

Employers Account This system will provide a client account for job posting and

position vacancies from the client company.

On-line Registration This system will require the applicants to register first before they can fill up the application form.

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 On-line Application This system will generate an application form for the applicants to fill up after the registration.

Location Map The system contains location map to able to help prospective applicants to know the location of the agency.

Back end Applicant Search and Monitoring Locate an individual applicants information by searching with their specific accounts. The proponents also create a module that the personnel can check and monitor who are the applicants are waiting and show also who are already dispatch or employed. The module also displays pending registration of the prospective clients.

Job Posting In the proposed system, the agency can post the job vacancies with the needed requirements. Through this, applicants can view the available job offering by the agency that suits their qualifications.

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 Security Only authorized personnel of the agency can have a full access of the system. The system is viewable online but there are restrictions in entering a specific module intended for authorized users and personnel.

File Maintenance This system will have a file maintenance module. The authorize personnel will be able to view, add, update and delete applicants records when needed. Searching of applicant can be done easier by simply typing their accounts and by clicking the search button. Through this, agency can view the records of the specific applicant they wanted to view. Adding new applicant is also part of the system. Once the applicant register online, the marketing officer will confirm the registration, so that the specific applicant will be added to the agencys record. Updating of records of the applicant is also includes in this module. If the applicants have some changes in their records, or already employed or block listed, the personnel will be able to update or edit of those changes. Authorized personnel can also delete the record of the applicant if needed. The proposed system will be able to save any changes made into the database, and any transactions made by the enrollee will also be saved into the system.

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 Generation of Reports the proposed system will have a module for generating reports such as: List of applicants List of employers List of dispatch applicants

Back-up - backing-up of fil0065

s is necessary

so that in the event of a system crash, the authorized user could always have a copy that can be restored in the system.

Limitations o Initial interview and Final Interview for the applicant will not be provided by the proposed system, the applicants still have to go to the agency for interview. o The payment of the job posting of companies to the agency will not be covered by the proposed system. Because the proposed system mainly focused on online job application transaction and not the payment transaction between the agency and the company. It is highly confidential.

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