Appendix B
Office area safety checklist
The following sheets are designed to assist with hazard spotting during a routine
office health and safety check. The list is not exhaustive, and all the hazards may
not be present in any one area; therefore, you may wish to modify the list to suit a
particular area.
Once complete, the checklist should be signed and passed to the Head of Unit for
any follow-up action, then retained for future reference at the next inspection.
Fire Means of First Aid
Equipment/ Escape Provision
Signs
Is the equipment in the right Are escape routes free from
Are there signs indicating the
place and unobstructed? obstructions?
names of First Aiders?
Are fire notices correctly Can signs be easily seen?
Are First Aid boxes avaliable?
completed?
House Lighting Chemicals
Keeping
Have assessments been
Is the workplace kept free Is there sufficient lighting compiled for all substances in
from obstructions and waste? for the tasks undertaken? use?
Is the area cleaned and bins Is it glare and flicker free? Are control measures in
empied regularly? place?
Food Display
Hygene Electricity Screen
Equipment
Are kitchens kept clean? Are all electrical items
Have assessments been
registered and tested?
Are spills mopped up? completed?
Are there any visual signs of
Are fridges cleaned regularly? Does the work station meet
damaged/overload?
the user’s requirements?
Manual Slips,
Handling Machinery Trips &
Falls
Have tasks been assessed? Are all the covers fitted Are there any trip hazards
securely? such as cables, loose flooring
Are mechanical aids
etc?
provided? Is training provided on the
use of any machinery in the Are step ladders provided and
Is training provided?
workplace? in good condition?
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Personal Confined Vehicle
Protective Spaces Movements
Equipment
Are there any confined areas
If PPE is in use is it suitable
where a person could be Are pedestrian and vehicle
for the risks assessed?
injured and go unnoticed? areas separated?
Does the user know how to
Is a permit to work system in Is there sufficient warning of
use the items and maintain
place for these areas? movement areas?
them?
Fire or Temperature Noise
Explosion
Is the working environment Are noise levels too loud for
Are all flammable substances comfortable? normal conversation?
kept to a minimum, correctly
Are there any exposed areas If so has a noise assessment
labelled and stored in suitable
of equipment that may cause been carried out?
containers?
a hot or cold burn?
Lone Young New and
Working Persons Expectant
Mothers
Have work routines etc.. taken
Are procedures in place and If young persons are employed
account of the persons
used where staff may be or on a work placement have
condition?
expected to work alone, specific risk assessments been
particularly out of normal compiled? Have suitable facilities been
hours? made available?
Animals Falling
Ventilation Objects
Is there any contact with
Is there an adequate change
animals as part of the work? Is there a possibility of injury
of air depending on the tasks
from overhead work?
Where staff are in contact with in the area?
animals have they been Are there items stored on top
Are there any unusual
registered with OHD? of cupboards etc.. that could
odours or accumulations of
fall?
fumes?
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Additional Comments
Name of Person Completing Check:
Signature: Date
Comments by Head of Unit
Signature: Date
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