WEST CAMPUS POINT HOMEOWNERS ASSOCIATION

MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS

October 23, 2008, 6:30 P.M., at #956

Executive Summary

• Homeowners will be surveyed regarding Roofing Options in the

first half of November.

• Board members will request follow-up meeting with UCSB Senior

Officers regarding Leak Remediation Progress.

• Draft Budget for 2009 to be discussed/approved at the next

meeting of the Board.

• New water meters have been installed. Reimbursements from

GWD and UCSB pending.

• Roof gutters will be cleaned in November.

• Solar systems will be inspected and tested in November.

• A french drain will be installed near 926 to relieve overflooding.

• Unit 912 is in need of extensive/expensive roof repairs.

• Landscape walk-around scheduled for Monday, November 17th at

10:30am.

• An Emergency Walk-Around will take place on Nov. 1st at Noon.

Meet in front of 972.

• Annual Meeting scheduled for Dec. 7th. Ballots will be mailed this
week.

CALL TO ORDER. President Dahl called the meeting to order at 6:55. Directors
Present: Eric Dahl, Audrey Nelson, Steve Gaulin, Deborah Fygenson, Gail Humphreys
(by phone).

Also in attendeance: Jane Rudolph, Kate Metropolis, Harry Nelson, and Connie
Burns, representing Town’n Country Property Management. Joined later (briefly) by
Allison Moehlis, Chris Hayes, Amanda Hayes and Julian (age 1).

It was moved, seconded and carried to approve the minutes of the meeting held on
September 29, 2008. February and March Board meeting minutes not yet available.

University Liaison Committee

As decided at the previous meeting of the Board, HOA President Eric Dahl sent a

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 WCP HOA Board Meeting • October 23, 2008

formal list of questions to UCSB Architect Maryann Johannson about the various
roofing systems under consideration for the Leak Remediation Project. Jane and
Kate report that they have received answers to most of those questions. They
recommend that the Board proceed to share the information with homeowners and
collect homeowners’ opinions regarding roofing options.

After discussing the content of the information forwarded by Jane and Kate, it was
moved that the information be mounted on the WCP website and homeowners be
directed to fill out a web-based survey. The motion was seconded, on the condition
that the survey be concluded prior to November 10th. The motion passed
unanimously incuding the date requirement, and it was noted that the web site
should also include digital photographs of roofing options.

On how to execute and encourage wide-spread owner participation in the survey, it

was determined that, in addition to e-mailing the WCP list, board members will
arrange for paper posting on/under the entrance door of each unit, and written
notification in the monthly mailing. It was decided that no decisions will be made
unless at least 35 out of the 65 units have responded to the survey.

The survey will be drafted by Steve Gaulin, with assistance from Eric Dahl and
Deborah Fygenson, and then circulated to other Board, ALC and ULC members, and
then to the owners of 918 for comment.

Kate reported that Donna Carpenter, UCSB Vice Chancellor for Administrative
Services and a key senior officer in the funding/approval of the Leak Remediation
Process, is retiring. A motion was made to request another meeting with UCSB
senior officers. The purpose of the meeting would be to update them about progress
in the Leak Remediation Project since the previous meeting (April, 2007) and to air
WCP concerns regarding the timetable for construction and the consequences of
deferred maintenance. The motion was seconded and passed unanimously and the
list of senior UCSB officers was clarified to include Carpenter, Fisher, Johansson, Lee,
Levy, Lucas, Watts, Wolever, and Yang.

Deborah requested follow up on the status of the “Matrix” of compiled water

intrusion problems that resulted from Fremer & Co.’s survey of the units. Eric
received CDs from Maryann. He reports on the basis of a quick perusal that they
contain annotated leak surveys in electronic format, but no compilation. Kate and
Jane reported that it is their impression that the university has no intention of
providing any such compilation at this point. Why do we need the information in
compiled/Matrix format? It would help establish the relative severity of leak
problems and establish the relative frequency of a given type of problem among the
units. In the event that the university faces a “cost over-run” and begins “value
engineering” the project, it would provide a useful reference by which to judge the
“value” of a given repair. Harry Nelson points out that it was one of the concrete
items Fremer presented in his original bid for the job and the homeowners who
chose him were highly persuaded to do so in part by the value they placed on
having such a document. It was unanimously decided that Eric will draft a letter to
Maryann expressing our expectation that a professional compilation of the Leak
Surveys will be forthcoming, while emphasizing that we do not consider it a reason
to delay progress on 917 & 918.

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Hospitality Committee

Sunday is the big Hallowe’en party in Palm Plaza. Dress up and come down to Palm
Plaza for fun and games!

Architect Liaison Committee

Harry pointed out that there were items that were missed in the discussion of the
master list. He will send a copy of the latest version to the Board. Eric will forward
it to Marc Fisher’s attention, highlighting undiscussed items, so that they may be
taken into consideration in the development of the working drawings. As per the
agreement sent to the university in September, the Board will have the opportunity
to view and comment on the working drawings within two weeks of when they are
completed and made available. Once the working drawings are in hand, the Board
will go through them in light of all items on the Master List.

Harry inquired about the status of the report of the structural engineer. Kate
reported that it is not yet available and will ask again for an expected date.

Old Business

Deborah reported on feedback from earthquake insurance agent, Glen Estabrook,

regarding the exclusion of “soft story” and “tuck under” construction from our
policy. Glen sent written clarification from the insurer that clarifies those terms as
referring to exterior parking spaces, not interior spaces. The insurance company
also asserted via e-mail that their own inspectors have deemed our units to contain
no such conditions as would exclude the units from the policy.

Gail suggested getting language changed in the CC&Rs to alter definitions of capital
improvements. She believes a written proposed version already exists for
discussion. The version was prepared 3 years ago when the committee developed
proposed amendments to the WCP CC&Rs. Jane & Kate will look for it and Gail will
contact Tess Cruz, in hopes of finding it in time to present at the next Board
meeting.

Financial

Connie reportedthat the HOA is under budget right now, and on target given
anticipated expenditures. She presented a draft for the 2009 budget for discussion.
A final budget will be agreed upon at the next Board meeting so that it can go out to
homeowners by Nov. 30th as required by law. (No need for owners to ratify; Board
members make this decision on the budget. CB Noted – thank you, Connie DF)

Board members note a projected 10% increase in management fees and yearly 4%
increase in the landscaping fees in the draft budget. Steve Gaulin will enter into
negotiations with both suppliers. Audrey Nelson will ask neighboring Homeowner
Associations (e.g., Storke Ranch) about similar services/costs/providers.

Gail Humphreys will follow up with the Goleta Water District regarding
reimbursements now that the new meters have been installed. There are now two
6-inch meters and two 2-inch meters on our property. Gail noted that we can expect
to be billed for only one 6 inch and one 1.5 inch meter. Audrey questioned whether
this will be permanent, or we will eventually be billed for all four meters. Gail

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asserted that the current arrangement is permanent and that it was unanimously
agreed by the Goleta Water District to be so. She will endeavor to obtain written
evidence upon her return from Washington DC in January.

Gail asked how the $32,300 reimbursement from the University for past over-
charges will be incorporated into the budget. Connie suggested that we should not
incorporate it until it arrives in our accounts, which is unlikely to be in time for the
2009 budget. The Board concurred.

Gail noted that we can also expect retroactive reimbursement from GWD and, now
that the new meters are installed, she will follow up with GWD on this issue.

Landscaping

There was no walk-around this month because Connie was on vacation. The next
walk-around will take place on Monday, November 17th at 10:30 A.M. Owners
interested in joining the walk should call Connie ahead to confirm the date. Connie
is working on getting a copy of the original developer’s irrigation line plan from
UCSB as part of our request that Plowboy look into providing emergency shut-off
systems for the irrigation system (designed to limit water loss in the event of a
leak).

As chair of the Landscape Redesign Committee, Steve Gaulin spoke with Jennifer
Torsch of the Cheadle Center for Ecodiversity and will schedule a meeting to have
her present to the Landscape Redesign Committee on the economic consequences
of making changes to our landscaping—specifically, potential savings from
reductions in labor costs and water use.

Maintenance

The WCP pool requires a drain system cover to accommodate the VGB Pool and
Safety Act. The pool technician has pointed out that the pool surface is nearing the
end of its useful life. Connie will research the cost of resurfacing the pool, and the
possibility of modifying the drains without resurfacing. The Board specifically asks
for clarification regarding whether it is necessary to drain the pool to install the
drain cover.

It is time to get the roof gutters cleaned and drains cleared. Connie presented four
bids, two from general contractors and two from roofing companies. It was
moved/seconded/carried to give the job to the lowest bidder, a local contractor by
the name of Raymond Arias Construction, at a cost of $3,900.00 from the operating
account.

It was moved/seconded/carried to have Plowboy install a French drain near unit 926
as per their bid to relieve overflooding in that area, at a cost of $600.00 from
reserves.

The roof on unit 912 leaks in many places and is in need of major repairs before the
rainy season begins. Action Roofing has provided a proposal costing $26,000 for
complete replacement of 2 sections of the leaking roof. Previous minimal repairs
have been attempted and have not been successful. Connie will request a proposal
from another local roofing company, both for a complete job and for a minimal job.

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 WCP HOA Board Meeting • October 23, 2008

It was determined to let UCSB know that this unit’s roof should have priority in the
Leak Remediation Project.

It was moved, seconded and carried to approve the annual inspection and testing of
the solar tanks and cleaning of the solar panels on the roofs, at a cost of $117.00
per home, from the operating account.

Members Forum

The Board discussed an e-mailed member’s request to ban the use of lighter fluid in
the outdoor barbecue grills. It was decided to initiate discussion on the topic by
placing it on the agenda for the next Board meeting.

The Board discussed a member’s inquiry whether a homeowner can arrange for an
illegally parked vehicle to be towed. The answer is yes, but the complaining
homeowner must be present for the towing and must pay for it up-front and be
reimbursed by the towing company only after the vehicle’s owner reclaims the
vehicle. An alternative would be to call UCSB campus police (805-893-3446) and
request that the vehicle be ticketed.

Elections

Nominations are in. Connie will call the nominees and generate a ballot listing
those who have accepted nomination. Steve Gaulin and Audrey Nelson declared
that they will not run. Ballots and related materials will be mailed to homeowners
during the last week of October.

The Annual Meeting of Members and Election of the Board for 2009 will be held on
Sunday, December 7th at the Cliff House. Please mark your calendars! If you will not
be able to attend, you may send in your ballot by mail.

Deborah will lead an Emergency Preparedness walk-around of the property for all
owners on Saturday, November 1st at noon. Owners will learn:

• how to remove the poles in the emergency exit from the WCP perimiter road
to Isla Vista

• where the sprinkler shut-off valves are located and how to work them

• where and how to shut off natural gas to your home

• where and when to access the sewage lift station reset

• where to find and how to access the two-story ladder

• where the electricity breakers for ground lighting are

• how to detect and clear blocked roof drains

All owners are welcome.

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 WCP HOA Board Meeting • October 23, 2008

Meet at # 972 at noon.

There being no further business before the Board, the meeting was adjourned at
9:45 P.M.

Respectfully submitted,

Deborah Fygenson, Secretary

Minutes submitted in draft until approved at a subsequent meeting of the Board.

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