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Work Distribution Letter

This document describes two management techniques: the work distribution letter, which analyzes job positions within a department to improve structure and division of functions; and the linear responsibility letter, where one person assumes responsibility for a specific issue to exempt a company from damages. The work distribution letter follows steps to list duties, functions, hours of activity, and improve redistribution; while the linear responsibility letter is commonly used to

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38 views4 pages

Work Distribution Letter

This document describes two management techniques: the work distribution letter, which analyzes job positions within a department to improve structure and division of functions; and the linear responsibility letter, where one person assumes responsibility for a specific issue to exempt a company from damages. The work distribution letter follows steps to list duties, functions, hours of activity, and improve redistribution; while the linear responsibility letter is commonly used to

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ADMINISTRATION OF

CONSTRUCTION COMPANIES
WORK AND DISTRIBUTION LETTER
LINEAR RESPONSIBILITY

DECEMBER 6, 2017
RUIZ MARTINEZ MARCO ANTONIO
TECHNOLOGICAL INSTITUTE OF HIGHER STUDIES OF HUIXQUILUCAN
Work Distribution Letter
Through this technique, the positions that make up a department are analyzed.
section, to achieve a division of functions and improve the structure of the groups
for work. It serves to analyze tasks related to five, up to fifteen,
people.

Advantage:

a) Define the nature of the jobs and departments to which


correspond.
b) Eliminate duplication and inefficiency in work.
c) Normalize and standardize procedures.
d) Distribute the workload of the different positions appropriately.
e) Delimits functions, avoiding responsibility leaks.

Formulation

To create a work distribution chart, it is necessary to follow the


next steps:

a) A list of the duties or activities performed by each person is prepared.


b) A list is made of the major functions that correspond to that group or
section (See Table).
c) These lists are emptied in the form of a distribution letter and the interview.
d) The information is supplemented with observation and the interview.
e) The hours of each activity and those corresponding to are summed vertically.
each person.
f) The table is analyzed to determine what can be improved, changed, or redistributed.
etcetera.
g) With the suggested changes, a new table is created.
The linear responsibility letter
It is that letter in which the person who writes it takes on a
commitment and declares to be responsible for the matter referred to. For the
In general, this type of letter is used to exempt a company from damage.
or damages that could be caused to their clients, for example in a
shooting competition, or in extreme sports, free fall, and others, in the
that the client himself is always responsible for the damages he himself
It is common before engaging in a sports activity.
It is dangerous to individually sign this type of letter templates.
responsibility.

Other cases in which a letter of responsibility is needed:

For the registration of some Internet domains.


For the payment of a monthly fee, for credits or for enrollment of
studies.
Letter of expense responsibility. Similar to the previous case.
Letter of civil and criminal liability

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