Terms of reference
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The rising number of nonfunctional equipment due to poor equipment handling and utilization
frequent power surges, the age of the equipment, lack of operator training, lack of preventive
maintenance, lack of spare part and minimal knowledge regarding sophisticated equipment is
becoming a great challenge for health service delivery in Ethiopia. Therefore, FMOH has
include the medical equipment management as an important chapter for service transformation
in the health facilities where as medical equipment committee is clearly stated in the chapter.
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This ToR serves as the guiding document for medical equipment committee. The goals for the
MEC is to advices the management of medical equipment in the facility.
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• Oversee establishment of a medical equipment inventory
• Develop a model medical equipment list
• Monitor the implementation of policies, standards and guidelines for:
I. procurement of medical equipment
II. donation of medical equipment
III. acceptance testing and installation of medical equipment
IV. maintenance of medical equipment, including a list of external suppliers of
maintenance services
V. disposal of medical equipment
VI. training of hospital staff on applications and maintenance of medical equipment
• Review incident reports related to medical equipment
[Link] of chair: The char person is the hospital medical director
• Scheduling meetings and notifying committee members
• Inviting the concerned person out of the MEC when required by the committee
• Leading and guiding the meeting according to the agenda and time available
• Ensuring all discussion item end with a decision, action or specific out came
• Review and approve the draft some time before distribution
[Link]:- The committee secretary is the head of medical equipment management unit.
• Prepare agendas and issuing notices and meeting ensure all necessary documents
• Distributing the agenda some days prior to the meeting
• Receding notes during meeting and preparing minutes of meeting
• Coordinate annual reporting
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• Contribute their skills, knowledge and experience
• Endeavour to align and coordinate the work of their organization
• Identify gaps in the knowledge relevant to the conservation and management of
medical equipment
• Seek to make available relevant information
• represent to assist
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The MEC is composed of hospital a medical director and representative of nurses, pharmacists,
laboratory, administrative personnel, biomedical personnel and Doctors from the associated
department team. The MEC is chaired by the medical director of the hospital and the head of
medical equipment management unit is the secretary.
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The meeting for the committee is conducted if and only if greater than half of the committee is in
place.
Frequency:the ordinary meeting will be held monthly however whenever urgent issues
are there extra meeting will be held in between at the call of the Chair.
Attendance:the members are expected to be on meeting site 10 minute before meeting
begins. The meeting is conducted on face to face meeting (no teleconference). The
punishment for absentees is 100 birr and 50 birr for being late.
Agenda:the agenda will be sent to the committee telegram group before 3 to five days by
committee secretary. Members can address agendas on the telegram group of the
committee a week before the meeting.
Conduct of Meeting: the meeting is chaired by the hospital medical director.
Minutes / Notes:the committee minutes will be recorded by secretary of the MEC and
circulated to committee members.
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The Committee reports to the hospital senior management on matters relating to its purpose and
responsibility. The Committee reports to the hospital senior management on a quarterly basis.
SMT has to give feedback on reported issues.
[Link] and assessment of the Committee
The committee evaluates itself on every monthly meeting.
Checklist
SN Indicators Met Unmet
1 Does the committee monthly m
Held meeting
2 Minute taken on monthly meeting
3 Overview done on procedure of medical equipment
management
4 Agenda distributed before meeting
5 Committee actively participate
6 Action step directed to SMT
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SN Name Role in hospital position Signature
1 Dr. Yesewbelay minale Medical director Chair
person
2 Eng. Samson mane Medical equipment Secretary
management unit head
3 Eng. Meratewold tadele Biomedical engineer Member
BMET desalew tamir Biomedical technician Member
BMET Zahara seid Biomedical technician Member
4 Dr. Desalegn Department Member
5 Dr. Ashebir lake Department Member
6 Mr. Yibeltal menberu Finance head Member
7 Facilities management Member
8 Mr. Temsgen mekonen Matron Member
9 Mr. Yehenew atnafu Pharmacy Member
10 Mr. Mezegebu nega Laboratory Member
11 Mr. Fantahun yizengawu Major OR Member
12 [Link] Abohaye Anesthesia Member
13 Mr. Biruk Gedefawu NICU Member
14 [Link] Simachewu Gyn OR Member
15 Dr. Guade Department Member
Date _____________________________
