Project Management

Assessment Brief
Unit and Assessment Details Course Title: HND Copmuting Unit Number: 8 and 23 Unit Title: Information System Project and Project Management Assessor: Huma Samin and Syeda Sana Naseem Internal Verifier: Naveed Ali Asad Assessment Title: Management Information System – Planning and Development Assessment Method: Report Assessing in: Group of 4 Number of Words: 6500 (Max 30 pages) Outcomes Covered: 4 (Outcomes 1,2,3,4) Information System Project 3 (Outcome 1.3, 2, 3) Issue Date: 23-April-12 Pre-Submission Date: Due Date: Feedback to Learner Date: Statement of authenticity College No. Learner Name Learner Signature

Learner’s Declaration: I confirm that the work submitted for this assignment is my own. Date Outcomes Covered Information System Project OUTCOME 1 2 3 4 Develop a project plan to an agreed specification Develop a solution using applications software Implement solution using applications software Deliver and evaluate the project

Project Management OUTCOME 1 2 3 Investigate project management principles Examine project organization and people Examine project process and procedures

Criteria Grid (ISP) 1.1 1.2 1.3 1.4 2.1
Page 1








M1 M2 M3 D1



Project Management Criteria Grid (PM) 1.1 3. Page 2 .1 2.4 3.3 1.2 3.4 M1 M2 M3 D1 D2 NOTE: Attach this page as first page of your report and the remaining pages at the end of your report.3 3.2 2.4 2.3 Learner’s Comments 2.

the professions and the public sector. controlling etc. He will also be responsible to keep check on the weekly progress and will inform the assessors about the progress of the project. Unit 23: 1. Every week one group member will be assigned the responsibility of team leader. tools and techniques that may be used in any industry.1). Prepare a project pan that should include the following: (Unit 23: Outcome 3. • Task 1 Select appropriate standard for all stages of the module you are going to develop (Unit 7: 1. how to control and execute a project. planning. Each learner will be responsible for planning. Each team leader should maintain a work progress report at the end of the week that will be submitted with the final project report. (Unit7: 4. For that particular week the group leader will manage the overall working of the project to ensure proper integration at project completion. Clearly mention the dates and the work down in the respective weeks. starting from its planning to its implementation.1) • The systems development methodology adopted for the project.e. and how to carry out project reviews. The application should include the following modules: • Inventory Management Module • Employee Management Module • Student Management Module • Program Management Module • Accounts Management Module (Optional) Guidance Notes: • • • Learners should work in a group of four and each learner is required to work on one module. One week will be given for integration of the whole software. Scenario Learners are required to design an MIS application for Edwardes College. learners will develop an understanding of what constitutes a project and they will also analyse and plan the activities needed to carry out the project. including how to set up a project. implementing and controlling his own module. The way the students plan and manage this assignment will also make them understand the basic principles of project management i. methodologies.3) Page 3 .1. monitoring.Project Management Purpose and Aim This assessment is aimed to provide a basic knowledge of project management principles. For the given scenario. All the modules should be integrated before submission of the project.

2) Also discuss quality management plans. (Outcome 2.4) Document the project by any available tool.2) While assessing the human resource requirements also identify the most appropriate organizational structure. (Unit 7: 1.2) Also provide cross-referencing facility for the selected module (Unit 7: 2.3) Perform proper risk assessment in the selected module.Project Management • • A work breakdown structure that defines different project activities and their dependencies. Also produce quality manuals related for the system.3 ) At the end of every phase review all the stages and make a report about the implementation of quality standards and quality assurance techniques and testing strategies and any available tools (Unit 7: 4.3) • • • • • • • • Apply project scheduling techniques (Gantt chart and network diagrams) after creating task duration estimates and dependencies to set o Milestone list. Unit 23: 1. 3.1.3) • • • • • Identify the key elements that can cause project termination. where and who (Outcome 2. Pick out the risks and try to mitigate it. 2. These will help in following the rules which are necessary for maintaining quality for the system. (Outcome 1. risk management plans and communication management plans for proper controlling and coordination of the project. latex etc (Unit7: Outcome 3. Put some light on change management which also covers the quality criteria (Unit 7:2. (Unit 7: 3. when.3. MS-Project.2.4) Also highlight the project leadership requirements and qualities that you must exhibit as a project manager. information.3.2. E-Draw.4. finance.2) For estimating finance different costing techniques can be applied to assess cost of the project by assigning resources of different project activities. 2. (Outcome 3.2) Produce a complete quality plan for the selected module.3) Guidance Notes for Task1: Page 4 . Provide contingency plan for all identified risks. You can apply earned value technique to calculate different estimates to be used for measuring performance or you can make plan to use Gantt charts for performance analysis or any other method can be applied.1.2. Discuss all the resource requirements in sufficient details to cover the following: What.2) Study the module and produce appropriate service level agreement for it (Unit 7: 1.1. This will produce the standard documentation as required.2. Tools may include MS-Word. time etc). Unit 23: 3. and o A project schedule (Unit7: 3. (Outcome 2. roles and responsibilities of participants within the given project.3) Identify and discuss different Project Change Control processes/methods to measure project performance against established targets and plans.4. human resource.1. 3. (Outcome 2.3) Identification of resources (raw material or equipment. (Outcome 2. how. Asses and evaluate different post project appraisals to be applied on the selected project.

roles and responsibilities of project team. proper methods for collecting Page 5 . Give proper justifications for this. risk management plans and communication management plans o Project control processes/methods to measure project performance. dependencies and other time constraints) o Use of project management support tools/techniques/methods. Pre submission: o o o o o • Development Methodology – 7th May 2012 Resource Requirements – 10th May Scheduling and Costing – 14th May Quality Plan – 10th May 2012 Change Control and Project Termination – 22nd May 2012 • • The project plan should be completed by 24 May 2012. HR. stakeholders). o Schedule information (project duration. Estimated cost on the basis of budget(s) prepared. Required Evidence Grade Descriptor Possible Evidence Merit: M1: Identify and apply strategies to find • A detailed and well focused appropriate solutions research has been carried out in planning the project with justifications given to prepare a well justified project plan. M2: Select/design and apply appropriate • Range of authenticated and methods/techniques justified sources of information are used. o Change request forms or any other relevant document for managing change for the given project. o Appendices (reference to other project planning documents) Project terminations elements and the post-project appraisal techniques should be in accordance to the given project. equipments etc) to the tasks identified by WBS. This is the pre submission date for the feedback related to Task 1.Project Management • A simple and most commonly used outline for the Project Plan is given below: o Title o Author/authority o Overview of the project (the context of the project and goal of the project) o Project organisation (who is involved i.WBS) o Budget for the project by assigning resources (finance. o Work to be performed (overview of what will be done and how its will be done . o Management of the projects including quality management plans. o Organizational structure.e.

Include a last chapter in your report about the limitations of your report and write any difficulty you faced while collecting data. Provide documents like Journal of activities for the report. are appropriate to the task and the context of chosen organization. he can use it. visiting cards. student can change the team members or their wages mentioned according to the real requirements after assessing the situation and market. Gant Chart for the activities required to complete the report. reference documents. • • • • • • Page 6 . You must not permit another student access to your work.g. It will be appreciated if he had researched for actual data. • Conclusion drawn at the end and justified recommendations are given by providing valid reasons and. completing the work in time etc. videos. Viva will be taken on the basis of work done by the student. Student could research together but you must analyse. All the project activities are well planned. evaluate and critically appraise the requirements of your assignment and produce the work on your own. • The report is well structured with clear and concise findings and recommendations.g. Clearly mention if any assumptions are undertaken for the given scenario.Project Management project requirements is used: e. Give proper evidence of all your activities for completing the tasks e. Technical language is used accurately. interviews. organized and properly managed. E. The safety of your assessments is your responsibility. questionnaire. • Analyze your work to provide realistic improvements in the work done. Give conclusions and critically evaluate your work if possible. Evidence of each is provided.g. or reference letter of personnel from whom data is collected. It will be considered as a higher grade. pictures. M3: Present and communicate appropriate findings Distinction: D1: Use critical reflection to evaluate own work and justify valid conclusions D2: Take responsibility for managing and organizing activities Notes to Students • Almost all the data required is given in the scenario but if students want to add real time data by surveying the market. • Appropriate use of MS-Project.

as his/her own work. estimating and cost control techniques 3.Project Management Plagiarism Policy The college has strict penalty for plagiarism and the assignment will be cancelled if the assignment is observed for this. written work.2: control and co-ordinate a project 2. of any other person (including another student) or of any institution. designs. Grading Statement (For Report) Pass 1. Examples of forms of plagiarism include: • The verbatim (word for word) copying of another’s work without appropriate and correctly presented acknowledgement. The definition and scope of plagiarism are presented below: Plagiarism occurs when a student misrepresents.4: describe project change control procedures Merit M1: Identify and apply strategies to find appropriate solutions M2: Select/design and apply appropriate methods/techniques M3: Present and communicate appropriate findings Distinction D1: Use critical reflection to evaluate own work and justify valid conclusions D2: Take responsibility for managing and organizing activities Resources Required: • Lectures slides • Lock. without appropriate and correctly presented acknowledgement.4: plan and specify human resources and requirements for a project 3.2: apply project scheduling. • The close paraphrasing of another’s work by simply changing a few words or altering the order of presentation. engineering drawings and pictures. the work.3: identify project leadership requirements and qualities 2. roles and responsibilities of participants within a project 2. D — Project Management 8th Edition — (Gower Publishing.3: understand the principles behind project management systems and procedures 1.4: identify the key elements involved in terminating projects and conducting postproject appraisals 2. diagrams. All types of work submitted by students are covered by this definition. 2003) Page 7 .1: identify the most appropriate organizational structure. • Unacknowledged quotation of phrases from another’s work. written or otherwise.1: prepare project plans and establish the project organisation 3. • The deliberate and detailed presentation of another’s concept as one’s own. including.3: describe the methods used to measure project performance 3.

unit title. For meeting the respective managers. Use A4 page size. Your assignment should be word-processed and should not exceed 4500 words in length (or 20 pages). Books. articles and journals should be the main sources.Project Management • • • • Turner. J R — The Handbook of Project-Based Management 2nd Edition — (McGraw Hill. Contents sheet (TOC) with a list of all headings and page numbers is must for your report. publishers and publication year should also be stated. Ensure that statement of authenticity has been signed and attached as the first page of your report. Exhibits / appendices are outside this limit Pages should be numbered (bottom right hand corner) Spell-check the document and read thoroughly for grammatical errors • • • • • • • • • • • Feedback to Learner Criteria Feedback to learner (Evidence presented against the published criteria) Achieved Y/N? Page 8 . assignment number. But direct copying from these resources is not allowed. Attach all the pages of assignment brief with your report as annexure at the end.5 line spacing. 12 point Arial or Times New Roman font with 1. Proper referencing should be given in the Harvard Style/Chicago/MLA etc. the college will provide a reference letter for the project and the manager of the organization is welcome to contact the administration at the college The college has strict penalty for plagiarism and the assignment will be cancelled if the assignment is observed for this. course title. this includes books & journals used as well websites visited. lecturer / tutor name and student’s name. All work should be comprehensively referenced and all sources must be acknowledged fully. 2000) Any reference books (in library) Newspapers. K — Project Management and Teamwork 2nd Edition — (McGraw Hill. 1998) Smith. magazines and journals General Instructions • • Books and online resources can be used of the college library and Central Computer Lab for any assistance. Visits need to be arranged and made to the organizations. online sources are allowed up to 15% The Assignment should have a cover page that has assignment title. Details such as page numbers. in addition to the name of the author(s) and publication.

1 Y/N 1.3 3.2 1.4 M1 M2 M3 D1 D2 Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Page 9 .2 2.3 2.Project Management 1.2 3.1 2.3 2.1 3.4 3.

Project Management D3 Y/N General comments Assessor signature Internal Verifier signature Date Date Internal Verifier Assessor Page 10 .

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