VAM CONSTITUTION

2025

CONSTITUTION
Edition 2025

CONTENTS

Article 1

Preamble

1.1 DEFINITIONS ...........................................................................................................

1.2 FOUNDATION AND DESIGNATION .........................................................................

1.3 HEADQUARTERS ..................................................................................................

1.4 OBJECTIVES ...........................................................................................................

1.5 FUNDAMENTAL PRINCIPLES ................................................................................

1.6 OFFICIAL AND WORKING LANGUAGES ...............................................................

1.6.1 Official languages ...................................................................................................

1.6.2 Working languages ................................................................................................

Article 2

Institutions and members of the FIVB

2.1 GENERAL PROVISIONS .........................................................................................

2.1.1 VAM members .......................................................................................................

2.1.2 VAM institutions and persons under VAMS’s jurisdiction .........................................

2.1.3 VAM Judicial Bodies ...............................................................................................

2.1.4 Age limit of VAM Officials ......................................................................................

2.1.5 Gender balance ......................................................................................................

2.1.6 Membership suspension and termination ...........................................................

2.2 THE REGIONAL VOLLEYBALL LEAGUES (RVLs) .....................................................

2.3 THE CONGRESS .....................................................................................................

2.3.1 Composition and quorum .......................................................................................

2.3.2 Competence ..........................................................................................................

2.3.3 Accreditation ...........................................................................................................

2.3.4 Agenda ...................................................................................................................

2.3.5 Decisions ................................................................................................................

2.3.6 Election of the President and of the Board of Administration ...........................

2.3.7 Special Provisions .................................................................................................

2.4 THE BOARD OF ADMINISTRATION ........................................................................

2.4.1 Composition and quorum ......................................................................................

2.4.2 Competence ...........................................................................................................

2.5 THE EXECUTIVE COMMITTEE ..............................................................................

2.5.1 Composition and Selection .....................................................................................

2.5.2 Competence ...........................................................................................................

2.5.3 Specific competence of the members .....................................................................

2.7 THE VAM JUDICIAL BODIES & THE COURT OF ARBITRATION FOR SPORT
(CAS). .

2.8 THE COUNCILS........................................................................................................

2.8.1 Creation ..................................................................................................................

2.8.2 Structure and subordination ..................................................................................

2.8.3 Establishment of their regulations .....................................................................

2.8.4 Removal ................................................................................................................

2.9 THE COMMISSIONS ................................................................................................

2.9.1 Creation ..................................................................................................................

2.9.2 Composition ..........................................................................................................

2.9.3 Role ........................................................................................................................

2.9.4 Establishment of their regulations .......................................................................

2.9.5 Removal ................................................................................................................

Article 3

Financial Provisions

3.1 FISCAL YEAR ..........................................................................................................

3.2 FINANCIAL RESOURCES .......................................................................................

3.3 BUDGET ...................................................................................................................

3.3.1 Approval ...............................................................................................................

3.3.2 Modifications ........................................................................................................

3.4 ANNUAL ACCOUNTS .............................................................................................

3.4.1 Approval of Profit and Loss Statement and of Balance Sheet .........................

3.5 AUDITORS................................................................................................................

3.5.1 External Auditors ...................................................................................................

3.5.2 Internal Auditors ....................................................................................................

3.6 FINANCIAL REGULATIONS ....................................................................................

3.6.1 Operational requirements and control mechanisms ..........................................

3.6.2 Access to documents .............................................................................................

Article 4

Special Provisions

4.1 DISSOLUTION .........................................................................................................

Article 5

Entry into force and Amendments

5.1 ENTRY INTO FORCE ...............................................................................................

5.2 ABROGATION OF PREVIOUS TEXTS ....................................................................

5.3 MODIFICATIONS .....................................................................................................

Article 1

Preamble

1.1 DEFINITIONS
For the purposes of this Constitution and of the related legal instruments of the FIVB, CAVB and
VAM, the terms herein used have the following meaning, unless otherwise stipulated in the text:

“AGM”

Means an Annual General Meeting of the VAM held between the end of a volleyball calendar
year and the beginning of the new calendar year. The AGM constitutes the supreme governing
institution of the VAM.

“Ad-hoc Committees”

Means Committees appointed by the VAM Executive with direct responsibilities for specific
activities of the VAM as defined by the terms of reference or regulations for such committees.

“BOA" (Board)

Means the Board of Administration of the VAM, the governing institution responsible to
supervise the Executive Committee’s and the President’s management of the VAM. It is
composed of thirteen (13) members, including the President, the VAM Executive, Chairpersons
of member RVLs and Chairpersons of affiliated organisations or institutions of the VAM.

“CAVB”

Means the African Volleyball Confederation, an inter Africa non-governmental non-profit

making organization, composed of African National Federations which are designated to it by
FIVB in order to administer and govern the sport of volleyball and all its disciplines for male and
female players.

“CAS”

Means the Court of Arbitration for Sports

“Central Executive”

Means the charge and functions exercised by the President, the Vice–President(s), the Secretary
General and the Treasurer.

“Club”

Means a group of not less than two people with the same interest of promoting, playing and
developing skills in Volleyball, affiliated to the VAM through its RVL.

“Commission”

Means a permanent working group of specialists appointed by the Board of Administration with
the responsibility of fulfilling certain duties as defined by the VAM General Regulations.

“Confederation”

Means one of five groups of NFs affiliated to the FIVB, assembled in conformity with its
Constitution on the basis of the NFs’ geographical proximity.

“Congress”

Means the assembly of delegates of all member RVLs, in good standing with the VAM, duly and
statutorily convened by the competent authority. Just like the AGM, the Congress constitutes the
supreme governing institution of the FIVB.

“Council”

Means a group of experts appointed by the Board of Administration to administer specific

aspects of Volleyball activities.

“CERVL”

Means Central East Region Volleyball League, one of the 6 Member RVLs of the VAM.

“CRVL”

Means Central Region Volleyball League, one of the 6 Member RVLs of the VAM.

“Days”

Means calendar days.

“EAGM”

Means Elective Annual General Meeting where member RVLs convene every four years to elect
the President, General Secretary, the Treasurer and Committee members.
“EGM”

Means Extra-ordinary General Meeting where member RVLs and affiliates convene to decide on
issues put forward at outside the regular AGMs.

“ERVL”

Means Eastern Region Volleyball League, one of the 6 Members RVLs of the VAM.

“Executive authority”

Means the powers vested by this Constitution, the AGM and the Congress in both the Executive
Committee, when in session, and the President, outside the sessions of the Executive Committee.

“Executive Committee (EXCO)”

Means the Executive Committee of the VAM, the governing institution responsible for the
overall management of the VAM including the execution of the decisions of the VAM Board,
AGM and Congress, within the framework of the decisions of the Board of Administration and
Congress. It is composed of at leas seven (7) members, including the President, and optionally up
to two (2) co-opted members.

“FIVB”

Means the International Volleyball Federation, an international non-governmental non-profit

organization, composed of its affiliated National Federations which have freely and voluntarily
joined it in order to administer and govern the sport of Volleyball and all its disciplines
worldwide for male and female players.

“Governing institution”

Means an institution of the VAM with specific responsibilities and decisive competence in the
conduct of the affairs of the VAM. Particularly, this refers to the MNCS, MOC, CAVB and
FIVB.

“MASSA”

Means Malawi Schools Sports Association

“MSCE”

Means Malawi School Certificate of Education

“TESSAM”

Means Tertiary Students Sports Association of Malawi.

“MNCS”

Means the Malawi National Council of Sports, a governing institution of the VAM responsible
for the development and promotion of sports in the country, as out lined in the MNCS Act,
Chapter 30:05 Part III.

“MOC”

Means the Malawi Olympic Committee.

“MVJB”

Means the Malawi Volleyball Judicial Body

“NF”

Means the National Federation, a national body legally recognized in their country or territory as
the sole national body authorized to administer and govern all forms of Volleyball, structured and
organized according to the spirit and provisions of the FIVB Constitution.

“NRVL”

Means Northern Region Volleyball League, one of the 6 Members RVLs of the VAM.
"Presidency"

Means, the governing office responsible for the charge and functions exercised by the President
and the two Vice Presidents of the VAM.

“Regional member”

Means an RVL governing Volleyball in a particular territory that falls within the authority of
VAM.

“RVL”

Means Regional Volleyball League whose membership comprises registered volleyball clubs,
schools, colleges and sub-national volleyball interested groups.

“RVL EXCO”

Means the executive committee of an RVL

“SRVL”

Means Southern Region Volleyball League, one of the 6 Members RVLs of the VAM.

“Supporting institution”

Means an institution of the VAM with an advising, counselling, controlling or guiding role in the
affairs of the VAM.

“ToRs”

Means Terms of Reference

“VAM”

Means the Volleyball Association of Malawi, the sole National, non-governmental, non-profit
making organisation, composed of its members and affiliates which have freely and voluntarily
joined it in order to administer and govern nationwide the sport of volleyball in all its forms.

“Volleyball”

Means a sport played between two or more players of two teams, hitting to each other, over a net,
a ball which should not touch the ground. The term “Volleyball” is meant to include all forms of
the sport, played in all parts of the world at all levels of competition by male and female players,
whether played indoor or outdoor, on a hard, soft or sandy surface.

“Zonal Association”

Means the regional grouping of NFs within specific areas under the jurisdiction of a
Confederation and recognized by the FIVB and the Confederation concerned.

"Zone 6”

Means, the regional regrouping of 10 NFs in Southern African recognized by the CAVB and the
FIVB, to which VAM belongs.

“Zone”

Means a grouping of teams in an RVL in relation to geographical location and duly recognised
by VAM and the concerned RVL.

1.2 FOUNDATION AND DESIGNATION

1.2.1 The name of the organisation is the VOLLEYBALL ASSOCIATION OF MALAWI
(VAM).

1.2.2 VAM is a non-profit making association and the supreme authority for Volleyball in
Malawi. VAM was founded in 1968 in Blantyre City. The founding RVL of the VAM is
SRVL which then was known as Blantyre and District Volleyball League.
1.2.3 The VAM is legally constituted and is officially recognized and registered by MNCS as
a legal national institution serving the public interest under the MNCS Act and abides by
the MNCS provisions and regulations. It is affiliated to MOC, and is a member of the
CAVB and FIVB.

1.2.4 The VAM is composed of the 6 Regional Volleyball Leagues (RVLs) in Malawi which
represent all recognised teams in their locations or jurisdictions.

1.2.5 The VAM recognizes FIVB and CAVB as the volleyball supreme authority in the world
and Africa, respectively. Henceforth, it is committed to respect and enforce FIVB and
CAVB constitutions, regulations, decisions, rules and administrative actions.

1.2.6 VAM, in the context of its activities, responsibilities and prerogatives in connection with
the practice of Volleyball, is obliged at all times, and without restriction, to respect and
apply the rules, decisions and sports practices established for the world sports structures
recognized by the IOC through the MOC, and in particular those fixed by the FIVB and
CAVB, to coordinate the activities of Volleyball nationally.

1.2.7 The FIVB and CAVB Boards of Administration may revise all or part of a decision
taken by the VAM if, in their judgement, such decision is contrary to the Constitutions,
Regulations, Official Rules, FIVB and CAVB decisions and general interest of the FIVB
and CAVB.

1.2.8 The Presidents of the FIVB and CAVB have the power to co-chair any meeting of the
VAM, including the General Assembly.

1.2.9 The VAM is empowered to apply sanctions in connection with competitions under their
authority and as provided in the VAM, FIVB and CAVB Disciplinary Regulations.

1.2.10 The Statutes, Regulations and decisions of the VAM must be approved by the FIVB
and CAVB BOAs as well as MNCS and follow the general principles and provisions of
the FIVB and CAVB Constitutions, and the MNCS Act.

1.2.11 The VAM’s legal personality can only apply to internal administrative affairs and
cannot be opposable to FIVB and CAVB authority and decisions.

1.2.12 The Court of Arbitration for Sport is the last instance appeals body for decisions taken
by the VAM after exhaustion of FIVB, CAVB and MNCS internal legal remedies.

1.2.13 VAM shall send to the MNCS, CAVB and FIVB the minutes of the meetings of their
General Assembly and Board/ Executive Committee within three (3) months of the
closing of the meeting to which the minutes apply.

1.2.14 The VAM shall have legal personality and shall:

1.2.14.1 Have independent/autonomous existence.
1.2.14.2 Be entitled to own property in its own name.
1.2.14.3 Be entitled to enter into legal transactions.
1.2.14.4 Be entitled to sue and be sued in its own name.
1.2.15 By virtue of its legal powers the VAM declares that the FIVB and CAVB
Constitutions, Bye laws, Rules, Regulations, Other Guidelines to this Constitution and
Decisions are considered as part of its own Constitution, and that they are to be
compulsorily respected by the Association, by all its members and by third parties
involved in volleyball matters, except as otherwise authorised by the FIVB and CAVB.

1.2.16 Dispute on Interpretation of the Constitution

In the event of a dispute arising as to the meanings or interpretation of any clause, sub clause,
word or words in this Constitution, the decision of the Executive shall be binding as to that
meaning or interpretation, provided that, that decision does not conflict with the constitution,
bylaws, standing orders, rules for debate or policy of the Association, FIVB, CAVB, ZONE 6,
MNCS or MOC.

1.2.17 The VAM Executive Committee shall act as the sole representative of athletes and
officials in Malawi with the right to represent the country in any volleyball activities and
is recognized as such by the Malawi National Council of Sports.

1.3 HEADQUARTERS
The headquarters of the VAM are in Lilongwe.

1.4 OBJECTIVES
The VAM shall encourage the development and growth of the sport of Volleyball in all of its
forms as prescribed by the FIVB, professional and amateur, in all parts of Malawi and promote
the creation of RVLs and lower levels of volleyball administration structures. The VAM shall
promote, coordinate, publicise, regulate, organise, supervise, control, direct and govern the sport
of Volleyball throughout the Malawi nation. In particular, and without restricting the extent of the
general principles stated above, the VAM shall:

a) Control and govern the appointment of national referees for all major volleyball competitions
held in Malawi;

b) Regulate the eligibility and transfer of players accordingly at national level.

c) Promote the welfare of the RVLs and lower level administrative units as well as the mutual
respect and cooperation among themselves and assist the RVLs in the development of their
technical expertise;

d) Take specific measures to maintain the authority, autonomy and exclusive competence of the
RVLs and lower level administrative units to administer and govern Volleyball activities in their
respective areas/territories/regions/other local areas;

e) Take all other appropriate measures directly and indirectly related to promoting and
protecting the best interests of the sport of Volleyball.

f) Contribute to the development of physical education in general and Volleyball in particular in

Malawi.

g) Organise, regulate, control, animate and develop the practice of volleyball in Malawi in all
its forms.

h) Favour the creation of Malawi RVLs, facilitate their affiliation to the VAM and ensure the
continuity of their existence and development of their activities and teams.

i) Organise national official competitions, training courses for officials and staff as well as all
other sportive and educative activities relating to the practice of volleyball in collaboration with
MOC, MNCS, CAVB and FIVB;

j) Promote the game of Volleyball in every way possible without discrimination on the grounds
of political, religious, economic, disability, gender, sexual orientation, race or other reasons. In
particular, there shall be no discrimination between athletes from the different groups and subject
to qualifying for the selection of any competitions. All athletes shall be granted equal rights;

k) Subject to the general or special directions of the FIVB, the CAVB, the MOC and the
MNCS, assuming the complete and exclusive responsibilities for accepting all invitations for:
Selecting, Engaging and Training Volleyball teams called up to represent the Republic of Malawi
in tournaments and or International competitions;
l) Translate and transmit all relevant information from FIVB, CAVB, MOC, MNCS and other
NFs for the benefit of individuals, clubs, districts, zones and RVLs;

m) Facilitate the provision of quality equipment throughout the country;

n) Represent and defend the sport before any authority, sporting body or the general public;
o) Secure adequate material and manpower resources for the efficient running of the VAM;
p) Implement the FIVB rules and Regulations in Malawi and shall in particular be responsible
for the compliance to the following obligations:

q) implement a democratic structure that gives democratic rights to its members for the
governance and management of the organization;

r) Promote, safeguard and guarantee the implementation of the World Anti-Doping Code in
Malawi.

1.5 FUNDAMENTAL PRINCIPLES

1.5.1 The mission of the VAM is to govern, manage and develop in Malawi all forms of
Volleyball. Through professional planning and world-class organisation, marketing and
promotional activities, the VAM aims to promote Volleyball as a major national media
and entertainment sport as well as a tool for sustainable development.

1.5.2 The VAM shall, subject to the general and special direction of the FIVB, CAVB and
MNCS through the constitutions, regulations and the MNCS Act, be the sole authority
responsible for regulating (the sole organization competent to administer and govern) the
sport of Volleyball for male and female players in the Republic of Malawi.

1.5.3 The VAM is basically composed of the three Regional Volleyball Leagues (RVLs)
legally recognized by this constitution as the sole entities competent to administer and
govern Volleyball in their respective areas.

1.5.4 As a member of MOC and MNCS in Malawi, the VAM will work hand in hand with all
other sports bodies in Malawi for the furtherance of the development of sports and
volleyball.

1.5.5 The VAM shall make no discrimination between individuals and amongst all its
members and affiliates and shall avoid involvement in matters political, religious,
philosophical or racial.

1.5.6 All violations of the provisions of the VAM legal Instruments are subject to sanctions
provided for in this Constitution, and in the related Regulations. The right to a proper
defense is guaranteed by this Constitution.

1.5.7 In case of any conflict or dispute regarding the interpretation of the VAM’s Constitution,
Regulations, Official Rules, and/or decisions, the EXCO version shall prevail.

1.5.8 In all circumstances, VAM members and affiliates shall refrain from appealing to any
civil, judicial, arbitration or sports authorities foreign to their RVLs, VAM, MNCS,
CAVB or FIVB against decisions of whatever nature concerning them, and in particular
against decisions resulting from their participation, possible participation or
responsibilities in VAM official or recognized competitions or in Volleyball activities
hosted by their RVL, VAM, Zone Six, the CAVB or FIVB. (No affiliate or any of its
member/s in an individual or official capacity may take legal action against the VAM on
any matters except through the available VAM instruments or institutions).

1.5.9 Any affiliate, its members or individual thereof aggrieved by the conduct or decision of
the VAM should approach the Volleyball Tribunal of Malawi.
1.5.10 The statutes and regulations of the VAM shall follow the general principles and
provisions of the FIVB and CAVB Constitutions and regulations, and will enter into force
at the time of VAM’s choice.

1.5.11 The VAM shall have broad autonomy within the Zone 6, CAVB and FIVB, provided
that VAM abides by the Zone 6, CAVB and FIVB Constitutions, Regulations and
decisions.

1.5.12 The VAM shall be politically neutral, operating independently from political, religious,
or commercial influence.

1.5.13 Any changes to the FIVB Constitution, CAVB Constitution and MNCS Act once
approved shall immediately become applicable to the VAM and will be incorporated into
the VAM Constitution and notified to all RVLs.

1.5.14 The VAM is the sole entity responsible for administering and permitting the movement
of volleyball players from Malawi to other countries and from other countries into
Malawi whether for short or long term playing period.

1.5.15 Be responsible for the execution of the policies and decisions of the FIVB, CAVB,
MOC and MNCS (The VAM is a member of the FIVB, CAVB, Zone Six, MNCS and
MOC. Accordingly, it shall respect and enforce the statutes, regulations, directives and
decisions of FIVB, CAVB, Zone Six, MNCS and MOC, and shall ensure that these are
like-wise respected by all its members and affiliates).

1.5.16 VAM shall be subject to the MNCS Act, Chapter 30:05 Part III and all its related
Statutory Instruments thereof.

1.5.17 VAM shall exercise disciplinary control over the game of Volleyball in Malawi.
1.5.18 The VAM shall receive donations of gifts of monies or other property from any person
or body of persons and, for the furtherance of its objects to receive such donations or gift
beneficially or as the trustee or any trust established for the furtherance of such
objectives.

1.5.19 The VAM shall do all things incidental or conducive to the performance of its
functions under the constitution.

1.6 OFFICIAL AND WORKING LANGUAGES

1.6.1 Official languages
The official Languages of VAM are Chichewa, Tumbuka, Yao, Lomwe, Ngonde, Chinyanja,
Sena and English.

1.6.2 Working languages

Members of the VAM BOA, EXCO, Commissions, ad hoc committees and Councils are required
to use English as the working language.

Article 2

Institutions and members of the FIVB

2.1 GENERAL PROVISIONS

2.1.1 VAM members
2.1.1.1 Core Membership of the Association shall be open to all recognized Volleyball clubs
in the Country through their respective RVLs that are in good standing with VAM:

a) Karonga Region Volleyball League (KRVL) covering Chitipa, Karonga and Lower
 (Lakeshore) Rumphi.

b) Northern Region Volleyball League (NRVL) covering Likoma, Nkhatabay, Mzimba, and
Upper Rumphi.

c) Central East Region Volleyball League (CERVL) covering Salima, Nkhotakota, Ntchisi and
Kasungu.

d) Central Region Volleyball League (CRVL) covering Lilongwe, Mchinji, Dowa, Dedza and
Ntcheu.

e) Eastern Region Volleyball League (ERVL) covering Zomba, Machinga, Balaka and
Mangochi.

f) Southern Region Volleyball League (SRVL) covering Blantyre, Chiradzulu, Phalombe,

Mulanje, Thyolo, Neno, Mwanza, Chikwawa and Nsanje.

2.1.1.2 Affiliate members of VAM are:

a) All clubs that are registered with their respective RVLs.
b) All leagues affiliated to VAM.
c) Malawi Schools Sports Association (MASSA).
d) Tertiary Students Sports Association of Malawi (TESSAM).
e) Sitting Volleyball Commission.
f) Referees Commission.
g) Coaches Commission.
h) Players Commission.
i) Technical Commission.
j) Research and Development Commission.
k) Marketing Commission.
l) Mini Volleyball Commission.
m) Beach Volleyball Commission.
n) Medical Commission.
o) Audit Commission
p) Finance Commission
q) Associated members who are approved by the VAM Congress or AGM and on such
conditions as the Board may determine.

2.1.1.3 The affiliation of all members to VAM is granted at its own request and by decision
of the Congress or AGM. The Board may accept affiliation on a provisional basis
pending ratification by the Congress or AGM.

2.1.1.4 The AGM defines the conditions and procedures to be fulfilled for such request of
 affiliation. Should any of the conditions for affiliation seize to be fulfilled, the member
concerned shall lose all of its rights until such time as the conditions of affiliation are
met.

2.1.1.5 Each member must pay an annual fee whose amount and conditions are established
by the board and ratified by the Congress or AGM.

2.1.1.6 The affiliation of all volleyball bodies in Malawi to VAM is compulsory.

2.1.2 VAM institutions and persons under VAM’s jurisdiction
2.1.2.1 The VAM is managed by the governing institutions which are assisted by supporting
institutions:

a) The Constitution
b) The Congress
c) The Annual General Meeting
d) The Board of Administration
e) The Presidency
f) The VAM Executive Committee
g) The Malawi Volleyball Judicial Body (MVJB)
h) The Central Executive
i) All the 6 RVLs: KRVL NRVL, CERVL, CRVL, ERVL and SRVL.
2.1.3 VAM Judicial Bodies
The VAM Judicial Bodies are independent dispute resolution bodies, which have been created in
accordance with Articles 2.7.1 to 2.7.4 of this Constitution.

2.1.4 Age limit of of VAM Officials

2.1.4.1 Candidates for the VAM President shall not exceed the age of 70 years old during the
civil year in which they would be elected by the VAM in order to be eligible for election
as VAM President.

2.1.4.2 Candidates for the VAM Board of Administration, including RVL Chairpersons, shall
not exceed the age of 72 years during the civil year in which they would be elected or
appointed by the VAM in order to be eligible for election or appointment as a VAM
Board of Administration member.

2.1.4.3 An age limit of 72 years shall apply to all officials of the VAM elected or appointed to
any position of responsibility at the VAM and RVL level. Such age limit shall become
effective on 31 December of the civil year during which they reach the age limit or at the
latest at the end of their term of office during the following Congress or EAGM.

2.1.4.4 In order to become a Board of Administration member (or a VAM Official), a

candidate shall not be aged less than twenty (20) years old or more than sixty (60) years
old in the case of first-time candidates.

2.1.5 Gender balance

The VAM shall endeavour to be gender balanced both on and off the field of play and take
measures to accomplish this goal. The VAM shall constitute its Board of Administration and
Executive Committee ensuring that its total membership shall consist of representation of at least
twenty percent (20%) of each gender.

2.1.6 Membership suspension and termination

2.1.6.1 Membership in VAM shall terminate or suspend:
a) If a Member withdraws its membership by delivering to the Board its written notice of
withdrawal of membership.

b) By resignation;
c) By death or incapacitation due to illness.
d) By decision of the VAM AGM or Congress and by decision of the BOA or VAM Exco to
be ratified by the Congress or AGM for not fulfilling obligations and conditions for
Membership.

2.1.6.2 A Member under suspension or dismissal loses all rights and privileges of
membership. In particular, a Member shall not be entitled to be heard (except with
respect to their suspension) or vote at meetings of Members, and/or enter athletes in
competitions, and/or participate in VAM activities.

2.1.7 Zonal/District Associations/Committees

2.1.7.1 A group of teams, on the proposal of the corresponding RVL and with the approval of
the VAM Board of Administration, may create a Zonal/District Association responsible,
within their respective zone/district, for:

a) Spreading the practice of local and national volleyball competitions;

b) Encouraging the creation of teams and their affiliation to the VAM and RVLs;
c) Ensuring the respect of the VAM Constitution, Regulations, Official Rules and decisions
and those of the relevant RVL;

d) Organizing zonal championships;

e) Drawing up an annual calendar of activities including regional league competitions and
submitting it to the relevant RVL and to the corresponding VAM institutions; and

f) Presenting an annual administrative report to the VAM and to their respective RVL,
comprising, in particular, the sports results of local competitions.

2.1.7.2 The VAM Board of Administration may order the restructuring or dissolution of a
Zone/district, after consultation with the respective RVL.

2.1.7.3 Zonal/district members shall be assigned to the corresponding RVL governing the
geographical area and shall have all privileges and obligations of the RVLs, except
participation in the Zone 6 Games and competitions that qualify to the international
competition and voting in Congress.

2.2 THE REGIONAL VOLLEYBALL LEAGUES (RVLs)

2.2.1 There shall be 6 RVLs as follows: KAVA, NRVL, CERVL, CRVL, ERVL and SRVL.
2.2.2 RVLs shall be comprise of teams/clubs, on the basis of the teams' geographical
proximity within Malawi.

2.2.3 Teams/clubs established throughout the country in accordance with rules and regulations
 made from time to time by the VAM shall select a committee of office bearers annually to
run the affairs of the team.

2.2.4 Each team shall pay to the RVL an initial registration fee and thereafter a membership
fee annually.

2.2.5 A team shall have powers to dismiss or suspend any of its members or players as it
deems fit provided always that any case of suspension or dismissal of player for any
cause shall have to be notified to the RVL and VAM.

2.2.6 The VAM shall have the powers of reviewing the dismissal or suspension and may
confirm, vary or revoke such a dismissal or suspension of a player by a club.

2.2.7 The Chairmen, Secretaries and Treasurers of all teams in an RVL shall meet every 4
years no earlier than eight months before the VAM Congress and no later than four
months before the VAM Congress to elect a committee of office bearers to run the affairs
of the RVL.

2.2.8 Such a committee shall be meeting in ordinary sessions as per their rules and
regulations.

2.2.9 The committee shall be referred to as the RVL COMMITTEE.

2.2.10 The names of the office bearers of every member RVL shall be forwarded to the VAM.
2.2.11 Each RVL shall pay to the VAM an annual membership fee as prescribed from time to
time by the VAM.

2.2.12 An RVL shall have powers either on its own initiative or on the recommendations of
two thirds of the clubs to recommend the suspension, dismissal or fining any club or
player from the RVL provided that such dismissal, fine or suspension shall be approved
by the VAM.

2.2.13 The bodies of the RVLs shall be:

a) The Constitution
b) General Assembly/AGM
c) Executive Committee
d) Teams
e) Standing Committees
f) League Secretariat
2.2.14 The Statutes and Regulations of the RVLs shall follow the general principles and
provisions of the VAM Constitution and will enter into force at the time of their approval
by the VAM.

2.2.15 The RVLs shall constitute their Executive Committee with members of different
genders (male and female) with at least two (2) members being of the gender in minority.

2.2.16 After the Congress, the Board of Administration and the Executive Committee of the
VAM, the RVLs are the most representative institutions of the VAM in implementing all
executive responsibilities assigned to them by the VAM Board of Administration in their
geographical areas.

2.2.17 The RVLs may obtain legal status for the purpose of facilitating their administrative
 operations in the districts where their headquarters are established. This prerogative shall
not be construed as authorization to adhere to or be part of any other sports organization
or entity or to take any action beyond the limits of this Constitution.

2.2.18 The RVLs shall have broad autonomy within the VAM, provided that they abide by the
VAM Constitution, Regulations and decisions.

2.2.19 The RVLs cannot oppose their legal personality or statutory conditions due to the by-
laws of the district/city hosting them to confront situations emanating from the VAM
Constitution, Regulations and decisions.

2.2.20 The competence of the VAM institutions should apply mutatis mutandis to the
equivalent institutions of the RVLs. The decisions of the RVLs shall not conflict with
those of the VAM.

2.2.21 The RVLs shall be responsible, in their geographical area, for:

a) Ensuring the respect of the VAM Constitution, Regulations, Official Rules and decisions in
order to protect the image of the VAM;

b) Providing technical support and expertise to their teams by all available means for the
implementation of regional and VAM programmes;

c) Organizing regional competitions and other tournaments or activities related to Volleyball;

d) Approving the team competition calendars and regulations.
2.2.22 Special provisions
2.2.22.1 The VAM Board of Administration may revise all or part of a decision taken by an
RVL if, in its judgment, such decision is contrary to the Constitution, Regulations,
Official Rules, VAM decisions and general interest of the VAM.

2.2.22.2 The RVLs are empowered to apply sanctions in connection with competitions under
their authority and as provided in the VAM Disciplinary Regulations.

2.3 THE CONGRESS

The VAM Congress is the supreme authority of the VAM. It shall meet once every 4 years in the
month of December but not later than the month of February of the fifth year. The president shall
cause the issuance of the notice of convening the Congress no later than 90 (ninety) days before
the date set for the Congress.

2.3.1 Composition and quorum

2.3.1.1 The membership of the Congress shall be constituted by all RVLs which have
fulfilled their obligations and financial commitments. Each member RVL maybe
represented by a maximum of 4 delegates, duly accredited for that purpose, who must be
members of that RVL who shall include the Chairperson, Vice Chairperson, the Treasurer
and the Secretary or their representatives.

2.3.1.2 An RVL may be represented by another RVL’s accredited delegates. Such accredited
delegates cannot represent more than one other RVL.

2.3.1.3 Only those RVLs in good standing shall be entitled to attend with the right to vote and
be counted to determine if a quorum is reached. The delegates of associations under
suspension, for any reason whatsoever, may attend the congress as observers, but shall
not be counted for purposes of the quorum.
2.3.1.4 Affiliate members and all institutions of the VAM may attend the congress only as
observers. They do not have any voting powers on the proceedings.

2.3.1.5 The VAM Executive Committee shall run the congress but shall have no voting rights
unless they represent an RVL rightfully.

2.3.1.6 All the RVL AGMs shall be held no earlier than eight months before the VAM
Congress and no later than four months before the VAM Congress and RVL Constitutions
shall align to this requirement.

2.3.1.7 The simple majority (50% + 1) of the total membership of the Congress shall
constitute a quorum.

2.3.1.8 If within sixty minutes from the appointed time for the meeting, a quorum is not
reached, the meeting shall stand adjourned to a date, time and place as members then
present shall determine. This date shall be a minimum of 7 days and maximum of 21 days
from the date of the adjourned meeting.

2.3.1.9 At a meeting previously adjourned for lack of a quorum, the Congress members
present shall have the power to hold the meeting with the same status even if a quorum is
not reached and all decisions taken at such a meeting shall be binding.

2.3.2 Competence of the Congress

2.3.2.1 The Congress has sole and exclusive competence for:
a) Amending the constitution;
b) Electing VAM President, Secretary General Treasurer and Committee members;
c) Defining the procedures of affiliation and expulsion;
d) Affiliating and expelling members and institutions;
e) Confirming member delegates as members of the VAM Congress;
f) Establishing and amending the statutes of the MVJB and adopting its administrative
Procedures;

g) Overseeing the adoption of regulations derived from this constitution;

h) Adopting the VAM budget and defining its implementation and the financial controls.
2.3.2.2 Subject to the reservation expressed in Article...... on the MVJB, the decisions of the
Congress are binding on all VAM institutions, including the affiliates, leagues, clubs,
teams and their individual members, except when such decisions are not made within the
terms of this constitution, in which case they may be appealed to the
CASM/MNCS/ZONE 6/CAVB/FIVB/CAS.

2.3.2.3 The order of business at a Congress or an Annual General Meeting may only be
amended by a two thirds majority vote in favour thereof at the meeting.

2.3.3 Accreditation
The Secretariat shall verify the credentials of all congress delegates and each confirmed delegate
must receive a notice to attend Congress and the capacity under which he/she attends. The
Secretariat determines the conditions and requirements of validity of both the credentials and
powers of representation and, once those conditions have been established, the member is duly
accepted as delegate to this meeting.
2.3.4 Agenda
2.3.4.1 The Presidency prepares the agenda for the Congress, as defined in the Congress
regulations. In all cases, this agenda shall include, among others, the following items:

a) Opening - Verification by the Secretariat of:

1) The quorum
2) Apologies
3) Proxies
b) Minutes of the previous Congress and matters arising;
c) Presentation and approval of the minutes of all Annual General Meetings held in the past
term and the President’s report;

d) Presentation and approval of the financial report and budget;

e) Election of the President and the Secretary General, Treasurer and Committee members;
f) Appointment of auditors;
g) Election and confirmation of Board of Administration as required;
h) Changes in the statutes of the MVJB as required;
i) Alterations to the constitution
j) Confirmation of Honorary Title(s)
2.3.4.2 At an EAGM, only those items on the agenda may be discussed. Upon proposal of the
President, the Executive Committee or the Board of Administration, items included or not
included on the agenda may be varied/removed or added/debated, respectively, provided
that the EAGM agrees to their addition to the agenda by a two-thirds (2/3) majority of the
members accredited and with a right to vote in the EAGM

2.3.4.3 All relevant documents must be sent in advance as per the VAM regulations.
2.3.5 Decisions
2.3.5.1 Except where otherwise provided for in this Constitution or the Regulations, the
decisions of the Congress are taken by a simple majority of the voting members (50%
plus 1). However, an amendment to the constitution requires a three-quarters (3/4)
majority of the votes validly cast to be approved.

2.3.5.2 Except where otherwise provided for in this Constitution or in specific decisions of
the Congress, which may fix earlier or later dates for enforcement of its decisions, such
decisions shall enter into force immediately after the decision has been passed by
Congress.

2.3.6 Election of the Presidency and Executive Committee

2.3.6.1 The term of office for Volleyball Association of Malawi shall be a maximum of 3
terms of four years each in one position. A person other than the president may change
positions before or after the 3 terms expire in a particular position. Where the change
occurs before expiration of the 3 terms in a position, a person shall be at liberty to hold
the position again until the 3 terms are done except if they left their positions and became
president. The rotational system of elections shall be as follows in successive years,
 except for the first fourth year after the first elections, where only the first group leaves
and the second group leaves in the fifth year. Thereafter the cycle is four years for each
group. The cycle shall be:

a) First group - the President and the Secretary General, Treasurer and Committee members
b) Second group - the First Vice President, the Second Vice President and Gender Minority.
2.3.6.2 The first group in 2.3.6.1 a) shall be elected by the Congress. The second group by
the EAGM.

2.3.6.3 All candidates for election into the VAM Executive Committee must be in good
standing according to VAM statutes and regulations.

2.3.6.4 A member who has completed his/her 3 terms of office in one position shall become
eligible for another position.

2.3.6.5 Minimum qualifications for eligibility for election into the Executive Committee shall
include a minimum of MSCE or its equivalent, a certificate in Sport
Management/Administration from a recognized academic or sport
Institution/Organization, and a professional qualification in any field, EXCEPT for
persons nominated for the position of Treasurer who shall possess a minimum of MSCE
or its equivalent, and a professional accounting or finance qualification.

2.3.6.6 At least 20 percent gender minority shall be elected into the VAM Executive
Committee.

2.3.6.7 The outgoing Executive Committee shall not have voting rights at the Congress or
elective AGM.

2.3.6.8 Only BOA members or those who have been BOA members in the last 8 years, may
be elected as President.

2.3.6.9 Nominations/Candidates for the Presidency and Executive Committee shall be

submitted to the VAM Secretariat by the respective members no later than 14 days prior
to the opening of the Congress or elective AGM.

2.3.6.10 Elections to the Presidency and The EXCO shall be held by secret ballot, unless
there are no other candidates contesting a particular post in which case the single duly
nominated candidate shall be declared the winner by acclamation.

2.3.6.11 Persons nominated for a post in the Presidency shall be between 30 and 72 years of
age, possess a minimum of MSCE or its equivalent, a sport management or
administration certificate and a professional qualification from a recognized college,
University or Sport Institution/Organization.

2.3.6.12 Any persons elected to the VAM EXCO shall relinquish any other posts held within
other VAM members and affiliates.

2.3.6.13 All candidates must comply with all prerequisites established in the VAM
Constitution and VAM Regulations and are subject to an integrity check and scrutiny
conducted by the VAM Ethics Panel.

2.3.6.14 The candidatures must be submitted within the applicable deadline.

2.3.6.15 All candidates satisfying the constitutional requirements may be submitted to the
Congress with their Volleyball sports background, including;

a) Years involved in Volleyball activities.

b) Contributions made to the sport as organiser of National/International Volleyball
Competitions.

c) VAM events in which he/she has been involved as Organiser, Control Committee member or
in any other function.

d) Professional experience in finance, marketing and legal affairs.

e) Working language fluently spoken by the candidate.
2.3.7 Special Provisions
2.3.7.1 The Congress shall determine the dates and the place of its next meeting and AGM.
The dates and the place must be reconfirmed to the affiliates at least ninety days in
advance.

2.3.7.2 Extraordinary AGM is held pursuant to a decision of the Board or at the request of 4
other RVLs.

2.3.7.3 On the recommendations of the AGM, the Congress may grant honorary titles,
corresponding to positions previously held, to persons who have rendered remarkable
services to volleyball.

2.3.7.4 The Congress Regulations shall be established by the Board and ratified by the
Congress.

2.3.7.5 Any other interested person attending the Congress meeting or AGM in an observer
capacity may participate in the congress debates but has no right to vote or nominate.

2.3.8 Election of the Board of Administration

2.3.8.1 Subject to the specific provisions for the election of the President, at least 31
members of the Board of Administration shall be elected for a four (4)-year term, starting
immediately after the closure of the elective Congress as follows:

a) A minimum of one member from the Minority Gender from each RVL who will be
elected by the Congress from candidates selected by the General Assembly or EXCO of
the respective RVL in accordance with the quota provided;

b) The 6 RVL Chairpersons

2.3.8.2 The election of members of the VAM Board of Administration shall be held by secret
ballot. The election may be conducted by block voting. RVLs shall select one (1)
substitute member and/or replacement candidate in addition to the seats provided in the
quota in Article ...... to be submitted to the VAM Congress for election; however, these
substitute and/or replacement candidates will only take office in the event that a vacancy
must be filled in accordance with Article ......... below.

2.3.8.3 Vacancies on the Board of Administration, other than the VAM President, which shall
be filed in accordance with Article ....... above, can be filled for the remainder of the term
of office:

a) for gender-in-minority positions by the VAM Congress and

b) for positions of members of the Board of Administration defined in Article ........ above,
either:

1) by a substitute and/or replacement candidate elected by the VAM Congress defined in

Article .... or

2) if no substitute and/or replacement candidates elected by the VAM Congress remain, by

the VAM President, in accordance with the quota defined in Article .......... above subject
 to the candidate prerequisites and integrity check to be ratified by the VAM Congress
AGM at its next meeting.

2.3.9 Special Provisions

2.3.9.1 The Congress shall determine the dates and the place of its next assembly. In the
event that any changes need to be made to the date or place of the next assembly within
the same year after the Congress’ decision, the authority to determine the dates and place
of the next assembly shall be delegated to the Board of Administration. In any event, the
dates and the place must be communicated in a notice to the affiliated RVLs at least three
(3) months in advance of such Congress or AGM.

2.3.9.2 The Congress may be conducted in person, by video conference, telephone

conference or by other means of communication. In the event that a Congress is not held
in person, the dates of such Congress shall be communicated in a notice to the affiliated
RVLs at least two (2) months in advance of such Congress or AGM. When a Congress is
held by telephone conference, video conference or by another means of communication,
voting by correspondence and/or online is permitted.

2.3.9.3 An extraordinary Congress or AGM is held pursuant to a decision of the Board of

Administration or at the request of at least 4 RVLs.

2.3.9.4 On the recommendation of the Board of Administration, the Congress may grant
honorary titles, corresponding to positions previously held, to persons who have rendered
outstanding services to the VAM.

2.3.9.5 The Rules of Procedure of the Congress shall be drafted by the Board of
Administration and approved by the Congress.

2.4 The Elective Annual General Meeting (EAGM)

2.4.1 Composition and quorum of the EAGM
2.4.1.1 The membership of the EAGM shall be constituted by all RVLs which have fulfilled
their obligations and financial commitments. Each member RVL maybe represented by a
maximum of 4 delegates, duly accredited for that purpose, who must be members of that
RVL who shall include the Chairperson, Vice Chairperson, the Treasurer and the
Secretary or their representatives.

2.4.1.2 An RVL may be represented by another RVL’s accredited delegates. Such accredited
delegates cannot represent more than one other RVL.

2.4.1.3 Only those RVLs in good standing shall be entitled to attend with the right to vote and
be counted to determine if a quorum is reached. The delegates of associations under
suspension, for any reason whatsoever, may attend the congress as observers, but shall
not be counted for purposes of the quorum.

2.4.1.4 Affiliate members and all institutions of the VAM may attend the EAGM only as
observers. They do not have any voting powers on the proceedings.

2.4.1.5 The VAM Executive Committee shall attend and run the EAGM but shall have no
voting rights unless they represent an RVL rightfully.

2.4.1.6 Members with honorary titles and members elected into office in Zone 6, CAVB or
FIVB shall attend as Ex officio members.

2.4.1.7 All the RVL EAGMs shall be held no earlier than eight months before the VAM
Congress and no later than four months before the VAM Congress and RVL Constitutions
shall align to this requirement.

2.4.1.8 The simple majority (50% + 1) of the total membership of the EAGM shall constitute
a quorum.
2.4.1.9 If within sixty minutes from the appointed time for the meeting, a quorum is not
reached, the meeting shall stand adjourned to a date, time and place as members then
present shall determine. This date shall be a minimum of 7 days and maximum of 21 days
from the date of the adjourned meeting.

2.4.1.10 At a meeting previously adjourned for lack of a quorum, the EAGM members
present shall have the power to hold the meeting with the same status even if a quorum is
not reached and all decisions taken at such a meeting shall be binding.

2.4.2 Competence of the EAGM

2.4.2.1 The first AGM after the congress is an Elective AGM and shall have the competency
to elect the second group of the executive committee namely the First Vice President, the
Second Vice President and Gender Minority.

2.4.2.2 It shall also have competence of an ordinary AGM.

2.4.3 Accreditation
The Secretariat shall verify the credentials of all EAGM delegates and each confirmed delegate
must receive a notice to attend the EAGM and the capacity under which he/she attends. The
Secretariat determines the conditions and requirements of validity of both the credentials and
powers of representation and, once those conditions have been established, the member is duly
accepted as delegate to this meeting.

2.4.4 Agenda
2.4.4.1 The Presidency prepares the agenda for the Elective AGM, as defined in the Elective
AGM regulations. In all cases, this agenda shall include, among others, the following
items:

a) Opening - Verification by the Secretariat of:

1) The quorum
2) Apologies
3) Proxies
b) Minutes of the previous Congress and matters arising;
c) Presentation and approval of the President’s report;
d) Presentation and approval of the financial report and adoption of the budget;
e) Election of the First Vice President, the Second Vice President and Gender Minority;
f) Appointment of auditors;
g) Confirmation of Board of Administration as required;
h) Changes in the statutes of the MVJB as required;
i) Alterations to the constitution
j) Confirmation of Honorary Title(s)
2.4.4.2 At an EAGM, only those items on the agenda may be discussed. Upon proposal of the
President, the Executive Committee or the Board of Administration, items included or not
included on the agenda may be varied/removed or added/debated, respectively, provided
 that the EAGM agrees to their addition to the agenda by a two-thirds (2/3) majority of the
members accredited and with a right to vote in the EAGM.

2.4.4.3 All relevant documents must be sent in advance as per the VAM regulations.
2.5 THE ANNUAL GENERAL MEETING (AGM)
The VAM AGM is the supreme authority of the VAM. It shall meet once every year between 1
December and 28 February of the following year. In the first year of a four-year term of the
President it shall be called the EAGM, and in the fourth year it shall be called Congress, due to
the Elective processes included.

The president shall cause the issuance of the notice of convening the AGM no later than 90
(ninety) days before the date set for the Congress.

2.5.1 Composition and quorum

2.5.1.1 The membership of the EAGM shall be constituted by all RVLs which have fulfilled
their obligations and financial commitments. Each member RVL maybe represented by a
maximum of 4 delegates, duly accredited for that purpose, who must be members of that
RVL who shall include the Chairperson, Vice Chairperson, the Treasurer and the
Secretary or their representatives.

2.5.1.2 An RVL may be represented by another RVL’s accredited delegates. Such accredited
delegates cannot represent more than one other RVL.

2.5.1.3 Only those RVLs in good standing shall be entitled to attend with the right to vote and
be counted to determine if a quorum is reached. The delegates of associations under
suspension, for any reason whatsoever, may attend the AGM as observers, but shall not
be counted for purposes of the quorum.

2.5.1.4 Affiliate members and all institutions of the VAM may attend the AGM only as
observers. They do not have any voting powers on the proceedings.

2.5.1.5 The VAM Executive Committee shall attend and run the AGM but shall have no
voting rights unless they represent an RVL rightfully.

2.5.1.6 All the RVL AGMs shall be held no earlier than eight months before the VAM AGM
and no later than four months before the VAM AGM, and RVL Constitutions shall align
to this requirement.

2.5.1.7 The simple majority (50% + 1) of the total membership of the AGM shall constitute a
quorum.

2.5.1.8 If within sixty minutes from the appointed time for the meeting, a quorum is not
reached, the meeting shall stand adjourned to a date, time and place as members then
present shall determine. This date shall be a minimum of 7 days and maximum of 21 days
from the date of the adjourned meeting.

2.5.1.9 At a meeting previously adjourned for lack of a quorum, the AGM members present
shall have the power to hold the meeting with the same status even if a quorum is not
reached and all decisions taken at such a meeting shall be binding.

2.5.2 Competence of the AGM

2.5.2.1 The Congress has sole and exclusive competence for:
a) Amending the constitution;
b) Defining the procedures of affiliation and expulsion;
c) Affiliating and expelling members and institutions;
d) Confirming member delegates as members of the VAM AGM;
e) Establishing and providing for the creation of Commissions and appointment of
commissioners;

f) Establishing and amending the statutes of the MVJB and adopting its administrative
Procedures;

g) Overseeing the adoption of regulations derived from this constitution, the execution of its
decision or of the other institutions of the VAM and, in a general manner, all activities
pertaining to the VAM.

h) Adopting the VAM budget and defining its implementation and the financial controls.
2.5.2.2 Subject to the reservation expressed in Article...... on the MVJB, the decisions of the
AGM are binding on all VAM institutions, including members, affiliates, leagues, clubs,
teams and their individual members, except when such decisions are not made within the
terms of this constitution, in which case they may be appealed to the
MVJB/CASM/MNCS/ZONE 6/CAVB/FIVB/CAS.

2.5.2.3 The order of business at an AGM may only be amended by a two thirds majority vote
in favour thereof at the meeting.

2.5.2.4 The AGM convenes once each year. However it may convene during the same year as
an Extra - Ordinary General Meeting. Notice of the EOGM shall be one (1) month.

2.5.3 Accreditation
The Secretariat shall verify the credentials of all AGM delegates and each confirmed delegate
must receive a notice to attend the AGM and the capacity under which he/she attends. The
Secretariat determines the conditions and requirements of validity of both the credentials and
powers of representation and, once those conditions have been established, the member is duly
accepted as delegate to this meeting.

2.5.4 Agenda
2.5.4.1 The Presidency prepares the agenda for the Congress, as defined in the AGM
regulations. In all cases, this agenda shall include, among others, the following items:

a) Opening - Verification by the Secretariat of:

4) The quorum
5) Apologies
6) Proxies
b) Minutes of the previous AGM and matters arising;
c) Presentation and approval of the President’s report;
d) Presentation and approval of the financial report and budget;
e) Filling of vacancies
f) Appointment of auditors;
g) Changes in the statutes of the MVJB as required;
h) Alterations to the constitution
i) Confirmation of Honorary Title(s)
2.5.4.2 At an AGM, only those items on the agenda may be discussed. Upon proposal of the
President, the Executive Committee or the Board of Administration, items included or not
included on the agenda may be varied/removed or added/debated, respectively, provided
that the AGM agrees to their addition to the agenda by a two-thirds (2/3) majority of the
members accredited and with a right to vote in the AGM

2.5.4.3 All relevant documents must be sent in advance as per the VAM regulations.
2.5.5 Decisions
2.5.5.1 Except where otherwise provided for in this Constitution or the Regulations, the
decisions of the AGM are taken by a simple majority of the voting members (50% plus
1). However, an amendment to the constitution requires a three-quarters (3/4) majority of
the votes validly cast to be approved.

2.5.5.2 Except where otherwise provided for in this Constitution or in specific decisions of
the AGM, which may fix earlier or later dates for enforcement of its decisions, such
decisions shall enter into force immediately after the decision has been passed by the
AGM.

2.5.6 Special Provisions

2.5.6.1 The AGM shall determine the dates and the place of its next meeting. The dates and
the place must be reconfirmed to the affiliates at least ninety days in advance.

2.5.6.2 Vacancies on the BOA shall be filled in accordance with Article 2.3.8.3

2.5.6.3 Extraordinary AGM is held pursuant to a decision of the Board or at the request of 4
other RVLs.

2.5.6.4 On the recommendations of the BOA or EXCO, the AGM may grant honorary titles,
corresponding to positions previously held, to persons who have rendered remarkable
services to volleyball.

2.5.6.5 The AGM Regulations shall be established by the Board and ratified by the
Congress/AGM.

2.5.6.6 Any other interested person attending the AGM in an observer capacity may
participate in the debates but has no right to vote or nominate.

2.5.7 Confirmation of Board of Administration

2.5.7.1 The Board members must receive confirmation of their membership by the board
pending ratification by the AGM or Congress.

2.6 THE BOARD OF ADMINISTRATION

2.6.1 Composition and quorum
2.6.1.1 The affiliates’ chairpersons, once legally elected by their respective institutions,
become members of the VAM Board, subject to confirmation by the Congress or AGM at
its next meeting.

2.6.1.2 The BOA shall comprise of the following:

a) The VAM Executive Committee – at least 9 members.
 b) Any other members elected into Zone 6, CAVB and/or FIVB positions who shall ex
officio be part of the board.

c) Malawi Volleyball Judiciary Board Chairperson-1 member – Ex-officio.

d) All Chairpersons of RVLs - 6 members.
e) All Commission Chairpersons - 12 members.
f) National League – 1 member.
g) MASSA – 1 member.
h) TESSAM -1 member.
2.6.1.3 During their tenure, Board members may only be removed from office by a decision
of the Board, for justifiable reasons subject to confirmation by BOA or AGM or EGM for
which due notice was given.

2.6.1.4 The Board shall meet at least once each quarter, or at the request of ten (10) members
and the president duly notified. 50% plus 1 of the total Board members shall constitute
the quorum.

2.6.1.5 If after thirty minutes of scheduled starting time a quorum is not achieved, the
meeting shall have the competence only to move a motion to adjourn the meeting to a
date (14) fourteen days from the date of the adjourned meeting. The minutes and agenda
of the adjourned meeting shall be sent to all those who received the first notice of the
adjourned meeting. The minutes shall state the date, time and venue of the next meeting.
These minutes shall serve as the notice of this meeting and shall state clearly that a
quorum shall not be necessary for the meeting to proceed with the items on the agenda.

2.6.2 Competence
2.6.2.1 The Board shall be responsible for the administration and management of the VAM. It
shall handle urgent and exceptional situations in the spirit of this Constitution and in the
general interest of the VAM.

2.6.2.2 The Board has the competence to adopt all Regulations derived from this
Constitution, with the exception of the statutes and administrative procedures of the
MVJB, which are exclusively the competence of the AGM or Congress.

2.6.2.3 The Board has the competence to create the Commissions and Ad-hoc Committees, to
appoint/discharge officials to/from such institutions. The Board shall establish the limits
of powers, responsibilities and functions of each Commission and Ad-hoc Committee
through Regulations.

2.6.2.4 The decisions of the Board, derived from the competence entrusted to it by the
Constitution, are binding on all VAM members covered by such decisions.

2.6.2.5 The Board may appoint a lawyer to defend the interests of the VAM before the
MVJB.

2.6.2.6 On the proposal of the Executive, the Board may grant annual awards or colours.
2.6.2.7 The Board is empowered to apply sanctions:
a) Simple admonition;
b) Solemn admonition;
 c) Warning;
d) Fine;
e) Disqualification from competitions;
f) Loss of match or reversal of results;
g) Discharge from official position;
h) Suspension;
i) Expulsion.
2.7 THE EXECUTIVE COMMITTEE
2.7.1 Composition and Selection
2.7.1.1 The Executive Committee shall be composed of at least nine (9) members, being the
President and at least eight (8) other members.

2.7.1.2 The Executive Committee is composed of:

a) President
b) 1st Vice-President
c) 2nd Vice-President
d) Treasurer
e) Secretary General
f) Athletes’ Commission Chairperson (Ex-officio)
g) Committee members (2)
h) Gender minority
i) Any members holding a higher office which entitles them to an ex-officio position (Zone
6, CAVB, FIVB)

2.7.1.3 In the event of a vacancy on the Executive Committee, the Executive may co-opt
another member, subject to ratification by the Board at its next meeting.

2.7.1.4 During the four (4) year term of the Executive Committee, members may only be
removed from office, by decision of the Extra Ordinary Congress or EGM, for justifiable
reasons.

2.7.1.5 The Executive Committee shall meet at least eight times per year, summoned on the
President’s initiative in liaison with the Secretary-General. 50% +1 members of the
executive committee shall constitute a quorum. Seven (7) days’ notice shall be required
for such meetings, and the Executive Committee meeting shall determine the venue, date
and time of the next meeting.

2.7.1.6 If after thirty minutes of scheduled starting time a quorum is not achieved, the
meeting shall have the competence only to move a motion to adjourn the meeting to a
date (7) seven days from the date of the adjourned meeting. The minutes and agenda of
the adjourned meeting shall be sent to all those who received the first notice of the
 adjourned meeting. The minutes shall state the date, time and venue of the next meeting.
These minutes shall serve as the notice of this meeting and shall state clearly that a
quorum shall not be necessary for the meeting to proceed with the items on the agenda.

2.7.2 Competence
2.7.3.1 Jointly with the Presidency, and the Central Executive, the Executive Committee shall
be responsible for executing the decisions of the Board, the Congress and the AGM. The
members of the Executive shall assume individually this responsibility, according to their
specific duties.

2.7.3.2 When the Executive Committee and /or the Board are not in session, the Presidency
and or the Central Executive may attend to all urgent matters. These must be notified to
the Board within one (1) month and ratified at its next meeting.

2.7.3.3 The Executive Committee is empowered to apply the sanctions provided for under
Item 3.4.3.7

2.7.3.4 The Executive Committee shall be responsible for the overall day to day management
and administration of the VAM.

2.7.3.5 The Executive Committee shall have the power to transact their business by mail,
telex, fax, phone or e-mail, google meet, zoom or physical.

2.7.3.6 Can take disciplinary action on its affiliates and members.

2.7.3.7 Establish a consistent programme of penalties and sanctions for contravention of the
Association’s Rules and Regulations

2.7.4 Specific competence of the members

2.7.4.1 President
2.7.4.1.1 Is elected by the Congress and shall hold office for a term of 4 years.
2.7.4.1.2 Shall form part of the Presidency and the Central Executive.
2.7.4.1.3 Should the President be provisionally unable to carry out his/her functions, he/she
shall be replaced by the 1st Vice President or should the latter be unable to accept the
charge, by the 2nd Vice-President. Should the President be definitively unable to hold
office, he/she shall be replaced, for the remaining portion of his/her term, by the 1st
Vice President, subject to ratification by the Congress at its next sitting.

2.7.4.1.4 Duties
a) Jointly with the Executive Committee and the Central Executive, the President shall be
responsible for executing decisions of the Congress, AGM and the Board.

b) When the Executive Committee and /or the Board are not in session, the President, in
communication with the other Executive members will attend to urgent matters and these
must be notified to the Board within one (1) month and ratified at its next meeting.

c) The President shall represent the VAM with all legal powers. He/she chairs the sessions of
the Congress, Council and the meetings of the Board and the Executive Committee and has
the prerogative of chairing/co-chairing all other meetings of the VAM institutions except the
MVJB.

d) In his capacity as Chairperson of the meeting, the President has the casting vote save only
when Congress sits for purposes of elections or there is an Extra Ordinary Congress sitting in
relation to the Presidency wherein the Secretary General shall chair such meeting.
e) The President shall be responsible for the on-going administration and management of the
VAM. He/she shall be the only person authorised to sign all contracts and committing
documents. The President may delegate power of attorney on behalf of the VAM.

f) Subject to prior approval of the Board and within the parameters established nationally and
internationally for non-profit organisations, the President may undertake negotiations on
behalf of VAM with a view to ownership for the VAM.

g) The President shall propose the members of the Commissions and Councils for appointment
by the Board of Administration, chosen from among, but not limited to, the candidatures
presented by the RVLs, and including external experts when considered necessary.

2.7.4.2 1st Vice-President

2.7.4.2.1 Shall be the first Vice President of the VAM.
2.7.4.2.2 Should the President be unable to perform his functions provisionally or
permanently the 1st Vice President may replace him/her. The AGM has the
prerogative to ratify the replacement of the president for the remaining part of the
term.

2.7.4.2.3 Shall perform any other duties as prescribed by the President and Executive.
2.7.4.2.4 Shall be elected at an Elective AGM.
2.7.4.2.5 Shall form part of the Presidency and the Central Executive.
2.7.4.2.6 Duties
a) Shall be in charge of all competitions.
b) Shall be in charge of National Teams at all levels.
c) Oversees the functions of the following Commissions:
i. Marketing Commission
ii. Audit Commission
iii. Players Commission
iv. Finance Commission
v. Sitting Volleyball Commission
2.7.4.3 2nd Vice-President
2.7.4.3.1 Should the President and First Vice-President be unable to carry out their
functions, the 2nd Vice President shall carry out the charges of the President of the
VAM.

2.7.4.3.2 Any other duties as delegated by the President or the Executive.

2.7.4.3.3 Shall be elected at an Elective AGM.
2.7.4.3.4 Shall form part of the Presidency and the Central Executive.
2.7.4.3.5 Duties
 a) Shall be in charge of all technical and development affairs and projects.
b) Shall be in charge of all constitutional matters.
c) Oversees the function of the following Commissions;
i. Coaches Commission
ii. Technical Commission
iii. Research and Development Commission
iv. Referees Commission
v. Mini-Volleyball Commission
vi. Beach Volleyball Commission
vii. Medical Commission
2.7.4.4 Treasurer
2.7.4.4.1 Shall be responsible for the financial details of the VAM.
2.7.4.4.2 Shall be elected at the congress.
2.7.4.4.3 Shall form part of the Central Executive.
2.7.4.4.4 Shall be responsible for:
a) Preparation of the budget;
b) Accounting control of income and expenditures.
2.7.4.4.5 Duties
a) Shall take charge of all VAM assets.
b) Shall report on the financial operations of the VAM as required by the Executive or the
Board.

c) Shall institute revenue generation projects in line with the requirements of the Executive
and Board.

d) Shall design and implement control systems and procedures to safeguard the assets of the
VAM.

e) Shall prepare the financial statements for audit and liaise with the auditors.
f) Shall perform any duties as requested by the President or Executive or the Board.
g) Drafting and managing the budget .
h) Compilation and submission of monthly reports of all his/her activities and the progress
thereof, to the executive.

2.7.4.5 Secretary-General
2.7.4.5.1 Shall be the information centre for the VAM and is responsible for supervising all
of the VAM’s general correspondence.

2.7.4.5.2 Shall be elected at the congress.

2.7.4.5.3 Shall form part of the Central Executive.
2.7.4.5.4 Duties
a) Shall take charge of all official communication of the Association.
b) Shall issue the notice of all meetings of the VAM as directed by the Executive or Board
and in liaison with the Presidency.

c) Arrangements of suitable venues for such meetings, and the distribution of notices of
such meetings to members.

d) Receiving all correspondence and the distribution thereof.

e) Compilation and submission of monthly reports of all his/her activities and the progress
thereof, to the executive.

f) Shall record the minutes of all meetings of the Executive, Board and Congress/AGM and
shall be responsible for the circulation of the same on time.

g) Shall perform any other duties as assigned by the Presidency or Executive.

2.7.4.6 Athletes’ Commission Chairperson
2.7.4.6.1 Shall be appointed by the Executive Committee and ratified by the Board.
2.7.4.6.2 Duties:
a) To promote the interest of players in all forms of volleyball and to ensure that all
Malawians have an equal opportunity to participate in and excel at volleyball.

b) To facilitate the education of players on all matters pertaining to their responsibilities and
rights

c) To institute measures to ensure player rights are not infringed whereof he/she may take
necessary steps as may be permissible in this constitution to ensure anomalies are
regularized.

d) Maintain a database of players plying their trade outside Malawi and keep track of their
performance.

e) To ensure the education of players to respect the structures of the Association.

f) To be responsible for teaching the Olympic values to players.
2.7.4.7 Committee Members
2.7.4.7.1 Shall be elected at the Congress
2.7.4.7.2 Duties shall be spelt by the Presidency and the Central Executive.
2.7.4.8 Gender Minority
2.7.4.8.1 Shall be elected at the Elective AGM.
2.7.4.8.2 Duties and responsibilities shall be set by the Presidency and the Central Executive
2.8 THE VAM JUDICIAL BODIES & THE COURT OF ARBITRATION FOR SPORT
(CAS)

2.8.1 An independent Ethics and Disciplinary Panel shall be established and empowered to
decide on disciplinary and ethical matters as provided for in the VAM Constitution and
Regulations. It shall also scrutinise the integrity of candidates for official positions within
the VAM. It shall be composed of one (1) Chairperson, one (1) Vice-Chairperson and
four (4) members appointed by the Board of Administration. All RVLs shall be
represented on the Ethics and Disciplinary Panel.

2.8.2 The Malawi Volleyball Judicial Body (MVJB)

2.8.2.1 The MVJB shall be established as the highest Appeals and Judicial Panel of the
VAM.

2.8.2.2 Shall be composed of one (1) Chairperson, one (1) Vice-Chairperson and one or three
other members appointed by the Board of Administration. The Chairperson and the Vice
Chairperson shall have a legal background.

2.8.2.3 Shall be empowered to decide on appeals on disciplinary matters as provided for in

the VAM Constitution and Regulations.

2.8.2.4 Shall be empowered to review issues of ethical nature and submit proposals to the
Board of Administration or the Congress, as provided for in the VAM Constitution.

2.8.2.5 Shall be empowered to decide on financial disputes between players, coaches and
clubs as provided for in the VAM Regulations.

2.8.3 Dispute Resolution

Any dispute arising from the Constitution, the Regulations and the decisions of the VAM and of
its judicial bodies shall be submitted exclusively to the CAS and be definitively settled by a
tribunal constituted in accordance with the Code of Sports-related Arbitration (CAS Code).
Recourse may be made to CAS only after all VAM, MNCS, CAVB and FIVB remedies have
been exhausted. The parties concerned shall undertake to comply with the CAS Code and to
accept and enforce CAS decisions in good faith.

2.9 AD-HOC COMMITTEES

2.9.1 The Board and/or Executive may create Ad-hoc Committees with direct responsibilities
for specific activities of the VAM.

2.9.2 Such Special Committee may be structured independently from other institutions of the
VAM, but shall always be subordinated to the VAM administrative and judicial
structures.

2.9.3 The Board and/or Executive shall establish the limits of powers, responsibilities and
functions of Special Committees through regulations or ToRs.

2.10 THE COUNCILS

2.10.1 Creation
The Board of Administration may create Councils with direct responsibilities for specific
activities of the VAM.

2.10.2 2.10.2 Structure and subordination

Such Councils may be structured independently from other institutions of the VAM, but shall
always be subordinate to the VAM administrative and judicial structures. All RVLs may be
represented on such Councils.

2.10.3 Establishment of their regulations

The Board of Administration shall establish the limits of powers, responsibilities and functions
of each Council through regulations.

2.10.4 Removal
During their term, Council members may only be removed from office by decision of the Board
of Administration

a) for just cause; or

b) when their respective RVLs’ board withdraws its endorsement (not applicable to external
experts proposed by the President).

2.11 THE COMMISSIONS

2.11.1 Creation
The Board shall establish Commissions in order to facilitate implementation of the objectives of
the VAM. The Board may also establish ad-hoc Commissions as required.

2.11.2 Composition
The Commissions shall be composed of a minimum of six members and one (1) Chairperson.
Candidates to the Commissions shall be submitted to the Executive by the RVLs, no later than 14
days prior to the opening of the Board.

2.11.3 Role
The primary role of the Commissions is to make proposals to the Board and the Executive
Committee on matters of a highly technical or specialized nature and implement such
programmes.

2.11.4 Establishment of their regulations

The Board shall establish the limits of powers, responsibilities and functions of each
Commission through regulations.

2.11.5 Removal
During their term, Commission members may only be removed from office by decision of the
Board of Administration:

a) for just cause; or

b) when their respective RVLs’ EXCO withdraws its endorsement (not applicable to
external experts proposed by the President).

2.11.6 The following are VAM Commissions:

a) Audit Commission
b) Beach Volleyball Commission
c) Coaches Commission
 d) Finance Commission
e) Marketing Commission
f) Medical Commission
g) Mini Volleyball Commission
h) Players Commission
i) Referees Commission
j) Research and Development Commission
k) Technical Commission
l) Sitting Volleyball Commission
2.12 Digital governance provisions
Meetings of the VAM member and institutions may be held virtually. Voting may be conducted
electronically when feasible.

2.13 Anti-Doping and Integrity Measures

VAM shall comply with the WADA Code and FIVB's Anti-Doping Rules. It shall take measures
to prevent match-fixing, corruption, and abuse.

Article 3

Financial Provisions

3.1 FISCAL YEAR

3.1.1 The Fiscal year shall be one calendar year.
3.1.2 The financial year for the VAM shall run from 1 January to 31 December.
3.2 FINANCIAL RESOURCES
3.2.1 The VAM financial resources shall consist of:
3.2.1.1 Annual subscription fees from the affiliates
a) Each member of the VAM shall pay an annual affiliation fee to the Treasurer.
b) Annual affiliation fee shall be determined by the AGM at each AGM meeting.
c) The Board of Administration shall be responsible in determining the subscription fee by
each member/affiliate which shall be payable to the Treasurer.

3.2.1.2 Recognition fees from sporting competitions

3.2.1.3 Proceeds from VAM programmes {CAVB/FIVB}
3.2.1.4 The Treasurer’s annual fund raising campaign
3.2.1.5 Fines imposed by the VAM and its organs
3.2.1.6 Revenue from marketing and television rights
3.2.1.7 Any other sources of funding approved by the Board.
3.3 BUDGET
3.3.1 Approval
On the proposal of the Board, the AGM shall adopt the budgets.

3.3.2 Modifications
The Board may adapt the budgets to newly arising needs; it shall justify the budget(s) to the
AGM/Congress.

3.4 ANNUAL ACCOUNTS

3.4.1 The Board shall approve the statement of income and expenditure, statement of financial
position, statement of cash flows and statement of changes in equity of each fiscal year.

3.4.2 The Board shall submit the last accounts to the Congress for its approval and final
discharge of the President and the Treasurer. Congress shall discharge the BOA
subsequently.

3.5 AUDITORS
3.5.1 External Auditors
3.5.1.1 An official, professional firm of auditors, appointed by the Audit Commission, audits
the VAM accounts annually.

3.5.1.2 They report to the Board and the AGM on the auditing of the: Statement of income
and expenditure, statement of financial position and statement of changes in equity,
Statement of cash flows.

3.5.2 Internal Auditors

The Board of Administration shall appoint an Audit Commission to be in office for two (2)
years.

3.6 FINANCIAL REGULATIONS

3.6.1 Operational requirements and control mechanisms
All the financial requirements for the operations of the VAM including, but not limited to, the
resources, authorizations, expenditures and control mechanisms are defined in the General
regulations, adopted by the Board.

3.6.2 Access to documents

The Internal and External Auditors have access to all accounting documents for the purpose of
their duties.

Article 4

Special Provisions

d.1 DISSOLUTION
d.1.1 The VAM may be dissolved at an Extraordinary Congress specifically called for the
purpose of dissolution, at which eighty percent (80%) of the members must be present
and by at least ¾ of the members present and through a valid secret ballot.

d.1.2 Asset Handling

In the event of the dissolution of the VAM, all assets shall be handed over to the MNCS by the
outgoing Treasurer to be dealt with in terms of the MNCS Act.

Article 5

Entry into force and Amendments

5.1 ENTRY INTO FORCE

This Constitution and any amendments were approved by the Congress/AGM/EGM in Lilongwe,
Central Region, on 31 July 2025 and shall enter into force on 30 September 2025 in accordance
with Article 2.3.5.3 of this Constitution.

5.2 ABROGATION OF PREVIOUS TEXTS

This Constitution supersedes all previous Constitutions and amendments thereto, which are
hereby abrogated.

5.3 MODIFICATIONS

This Constitution and the Rules of Procedure of the Congress/AGM shall be modified only by
the Congress/AGM. Proposals for amendments must be presented by the Board of
Administration or by two (2) RVLs, which must submit them to the VAM Secretariat at least one
(1) month prior to the opening of the Congress/AGM, for distribution to the RVLs. To be
adopted, an amendment requires a two-thirds (2/3) majority of the RVLs accredited and with a
right to vote in the Congress/AGM at which at least sixty percent (60%) of the affiliated RVLs
accredited are present at the vote.