TAKE REVIEW Making a new system easy for everyone involved, requires an understanding of: What is happening now?

What problems occur with the existing process?

What has been done to try to overcome the problems in the past? What new ideas have been considered?

RESTRUCTURE THE PROCESS By Defining the Job Roles of each TEAM Member, employ following Management Tools for better control of activities Organization Structure

Standard Formats of processing the data and presenting information

Daily Report Formats for each TEAM Member WORKFLOW

EVERY ACTIVITY TO BE CARRIED OUT AND DOCUMENTED IN STANDARD FORMAT PROVIDED Standard Process Format Daily Report Format

Communication Format Internal as well as External

Information Storage and Presentation Format Client Interaction Format

DAILY REPORT IS NOT JUST THE FORMALITY BUT A POWERFUL AND MANDATORY MANAGEMENT TOOL IN VIEW OF Scheduling of Projects Reviewing the status and statistics of projects

Effective Appraisal of the TEAM members

Information flow to facilitate the decisions Research and Analysis of Need-based Strategy

A workflow consists of a sequence of connected - linked steps. Emphasis is on the flow pattern, where each step follows the precedent without delay or gap and ends just before the subsequent step may begin. This concept is related to non overlapping tasks of single resources. It is a depiction of a sequence of operations, declared as work of a person, a group of persons, an organization of staff, or one or more simple or complex mechanisms. Workflow may be seen as any abstraction of real work. For control purposes, workflow may be a view on real work under a chosen aspect, thus serving as a virtual representation of actual work. The flow being described may refer to a document or product that is being transferred from one step to another.

A WORKFLOW IS DEFINED BY: Set of tasks,

People who will carry out these tasks,

The documents needed in each task, The sequence in which the tasks are executed.

WHY WORKFLOW IS SIGNIFICANT?

A properly designed and meticulously

employed Workflow not just repays the investment but returns huge dividends in

Quantitative as well as Qualitative forms.

FOR INDIVIDUAL
Better understanding of Job Role, Responsibilities and Accountabilities Job Satisfaction as the potential is applied for the right task at right scale Excelling in the specified area of interest and build confidence Enriched self-respect through heightened self-worth and better efficiency Reduced Stress levels with clear to do list boosting morale and positivity

FOR TEAM
Better output both in quantity and quality Improved communication with structured formats and patterns Sense of collaboration and unity as the whole mechanism runs on tiny parts Healthy competition facilitating development and growth of one and all Opportunities to claim the Credit and enjoy the Rewards

FOR ORGANIZATION
Increase in productivity and opportunity to expand the horizon Almost person-independent system delivering to projections Developed sense of commitment and integrity in the Personnel Better control of daily activities and ability to commit to new challenges Improved image in the market adding to the goodwill and reputation

Workflow at Delcons consist of TWENTY steps which is a sequence of connected - linked steps. Emphasis is on the flow pattern, where each step follows the precedent without delay or gap and ends just before the subsequent step may begin. This concept is related to non overlapping tasks of single resources. Every Step in the Workflow is designated to a particular member of the TEAM and in rare case of single member in that position, it should be shared and executed by the equivalent member in the structure.

1. Agreement with Client and Assigning Job code to the Project by Admin and CRM Executive 2. Gather the information needed to develop the project brief and scope by Engineering Executive 3. Creating an accurate project definition with timeline and schedule by Design Engineer 4. Project Scope Development by clearly outlining all of the clients requirements by Design Head 5. Primary Sketches/Preliminary Modeling and Analysis by Designer(s)

6. Defining Stages, Tasks, Timelines, Worksheet, Checklist and Flowchart by Admin Executive 7. Design Development by Load Analysis/FEM Verification by Design Engineers 8. Submission of the Primary Design, calculations for approval in std. format by Design Engineer 9. Modifications in design as per the comments of the approving authority by Design Engineer 10. Following up the status of the Project on daily basis by CRM Executive

11. Drafting Drawing Deliverables by the Design Technicians and/or Structural Detailers according to the approved designs 12. Submitting the drawings for the first check to the client by the Admin and CRM Executive 13. Following up with the Client for the comments and remarks by Admin and CRM Executive 14. Discussing, understanding and making changes as per clients comments on the drawing deliverables by the Design Engineers and Technicians (First Level Revision) 15. Detailing Drawings for execution and documenting all appropriate data in standard format by the Design Technicians and/or Structural Detailers

16. Coordinating with site engineers for the anticipated progress of the project by Design Engineer 17. Preparing and producing bills and other relevant documents for the project by Admin Executive 18. Saving all the Project Data in relevant formats and folders both physically and digitally by the respective personnel like A. Brief and Estimate by Admin Executive B. Structure Models by Design Engineers C. Drawing Deliverables by Design Technicians / Structural Detailers D. All documents including Invoices and communication by Admin and CRM Executive E. Everything else regarding that particular project by Studio / Office Assistant

19. Collecting feedback of the client about the project by CRM Executive 20. Writing and saving Summary of the Project for Archival and Perusal

purposes by Admin and CRM Executive with inputs from Design Engineers
/ Technicians and Structural Detailers To facilitate this workflow if additional manpower is required, it could be hired

on contract basis or the option of OUTSOURCING would be considered.

Assign Jobcode

Schedule of Work

Engine ering
Analysis

Changes as per
comments

Detailing

Summary

FOLLOW UP

FOLLOW UP

FOLLOW UP

FOLLOW UP

Collect Info

Primary Work

Approval

First Check

Site Coordination

FOLLOW UP

Feedback

Project
Definition

Scope Develo pment

Modificati on as per
comments

Drafting

Billing

Archiving

A performance appraisal, employee appraisal or performance review is a method by which the job performance of an employee is evaluated (generally in terms of quality, quantity, cost, and time) typically by the corresponding manager or supervisor. It is the process of obtaining, analyzing, and recording information about the relative worth of an employee to the organization. Performance appraisal is an analysis of an employee's recent successes and failures, personal strengths and weaknesses, and subsequent actions.

RATINGS
EXCEPTIONAL (5): Consistently exceeds all relevant performance standards. Provides leadership, fosters teamwork, is highly productive, innovative, responsive and generates top quality work. (Marks > 85) EXCEEDS EXPECTATIONS (4): Consistently meets and often exceeds all relevant performance standards. Shows initiative and versatility, works collaboratively, has strong technical & interpersonal skills or has achieved significant improvement in these areas. (Marks 75 85)

RATINGS
MEETS EXPECTATIONS (3): Meets all relevant performance standards. Seldom exceeds or falls short of desired results or objectives. (Marks 60 75) BELOW EXPECTATIONS (2): Sometimes meets the performance standards.

Seldom exceeds and often falls short of desired results. Performance has
declined significantly, or employee has not sustained adequate improvement, as required since the last performance review (Marks 50 60) NEEDS IMPROVEMENT (1): Consistently falls short of performance standards. (Marks < 50)

CRITERIA
1. WORK HABITS (Total: 20 Marks) Attendance / Punctuality Appearance / Conduct Meets Deadlines Manages Work Schedule Prioritizes Work 2. TECHNICAL / FUNCTIONAL KNOWLEDGE (Total: 20 Marks) Demonstrates Technical / Job Knowledge during execution Able to complete the work with minimum errors or without the same. Adheres to organization practices, policies, processes & procedures. Understands and explains the theory and applies it to practice. Manages time effectively

CRITERIA
3. ACCOUNTABILITY (Total: 20 Marks) Owns responsibility for his work Documents activities and tasks in an organized manner Learns from mistakes committed Listens to others views on continuous improvement Tries to excel in the work 4. LEARNING ABILITY (Total: 20 Marks) Uses Original Ideas Shows interest in learning new technologies & concepts Implements the same at work place after testing Demonstrates analytical ability of high or acceptable standard Explores alternatives and studies extensively to develop the exposure

CRITERIA
5. TEAM WORK (Total: 20 Marks) Able to interact & adjust well with team members / clients without deviating from organization policies. Helps others during crisis period. Trains / teaches / shares knowledge with peers as and when required voluntarily. Able to present his views in relation to business with ease & courtesy. Listens to others views point yet able to be assertive as and when required

Culture
COMMITMENT IS PERSISTENCE WITH A PURPOSE
PURPOSE IS NOTHING BUT THE OBJECTIVE TO BE ACCOMPLISHED ACCOMPLISHMENT IS ONLY POSSIBLE WITH FLAWLESS PERFORMANCE PERFORMANCE COMES FROM REGULAR PRACTICE & CONTINUOUS LEARNING LEARNING HAPPENS WHEN THE COMMUNICATION IS EXCELLENT EXCELLENCE IS NOT A SKILL, IT IS AN ATTITUDE and

ATTITUDE IS A LITTLE THING THAT MAKES A BIG DIFFERENCE

TO DEVELOP AN ATTITUDE WITH POSITIVE FRAME OF MIND AND TO BUILD THE CONFIDENCE TO EXCEL IN EVERYTHING YOU DO BE AWARE; BE PROACTIVE; BEGIN WITH THE END IN MIND;

...PUT FIRST THINGS FIRST;

...THINK WIN-WIN; ...NEVER STOP LEARNING

COMING TOGETHER IS BEGINNING. KEEPING TOGETHER IS PROGRESS. WORKING TOGETHER IS SUCCESS.

IF YOU DONT STAND FOR SOMETHING, YOU WILL FALL FOR

EVERYTHING