Project AIM

ECO, Ltd. Kickoff Meeting Project Preparation

Copyright 2004 SAP AG. All rights reserved

Goals of the Kickoff Meeting

Project AIM

Introduce the people involved in the project Present the functionality and benefits of the new solution Introduce SAP and the implementation partners and explain their roles in the process Explain the project plan and the different deliverables throughout the process Show commitment of the Executive Management to this project Motivate the individuals involved and bring them together as a team Explain the implementation strategy, timeline, and project goals and objectives Clarify team member roles, responsibilities, and common objectives Outline key Organizational Change Management goals and objectives

Copyright 2004 SAP AG. All rights reserved

Kickoff Meeting Procedure

Project AIM

Bring all the participants together Clarify project goals and objectives Conduct baseline project team risk assessment Motivate the project team Explain the implementation strategy to the project team Explain the critical success factors for the project Clarify roles, responsibilities, time commitments, and skill requirements Provide an open forum for questions from all participants Ensure that results of the project preparation phase are communicated Explain the issue resolution process

Copyright 2004 SAP AG. All rights reserved

Project Preparation Overview

Project AIM

The purpose of this phase is to provide initial planning and preparation for your SAP project.
Sample activities: Procure hardware Sizing of initial hardware for server and client (Quick Sizing Services) Order communication equipment enhancements Define system landscape strategy Transport system strategy Interface strategy Define data communication/replication strategy

Copyright 2004 SAP AG. All rights reserved

Project Preparation

Project AIM
Project Planned Project Strategic Framework Implementation Project Standards Preliminary End User Training and Documentation Strategy Standards Meeting Phase Sign Off

Program, Project, Risk and Quality Management Organization Change Management and Training Security, Job Roles and System Authorizations Business Process Requirements, Design, Configuration and Testing

Phase Startup

Project Initiated

Framework for OCM

Project Team Skills Development (Project Preparation Phase)

Content Management and User Interface

Developments

Portal Content Program

Lifecycle Data Management

Technical Solution Managment
Technical Requirements and Design

Copyright 2004 SAP AG. All rights reserved

Deliverable 1: Phase Startup

Purpose

Project AIM

To coordinate the set up of an appropriately sized team and prepare the team for the activities within the Phase.

Benefits Responsible Deadline

Copyright 2004 SAP AG. All rights reserved

Deliverable 2: Project Initiated

Purpose

Project AIM

To formally recognize that a new project exists. It supports the decision to accept the project, align stakeholders (e.g. Client / Customer, SAP Management, etc.) around a project and its scope, provide updated information for planning, and obtain commitment to proceed.

Benefits Responsible

Deadline

Copyright 2004 SAP AG. All rights reserved

Deliverable 3: Project Planned

Purpose

Project AIM

To develop the Project Plan and the Management Plan. This includes the development of the Project Schedule, Budget and appropriate updates to the Business Case.

Benefits Responsible Deadline

Copyright 2004 SAP AG. All rights reserved

Deliverable 4: Phase Sign Off

Purpose

Project AIM

- Verify deliverables from this phase are complete and accurate and review any critical outstanding issues - Identify lessons learned during the phase for incorporation into the next phase and/or in preparation for formal project closure.

Benefits Responsible

Deadline

Copyright 2004 SAP AG. All rights reserved

Deliverable 5: Project Strategic Framework

Purpose

Project AIM

To understand the strategic framework of the customer organization. By accomplishing this, it will allow a clear alignment of the enterprise strategy objectives and the SAP implementation, and be utilized to show how the SAP implementation will support and/or deliver the identified enterprise strategy.

Benefits Responsible Deadline

Copyright 2004 SAP AG. All rights reserved

Deliverable 6: Portal Content Program

Purpose

Project AIM

To refine the project scoping document and the companys portal strategy. The deliverable should define the planned portal content from a high-level viewpoint (rough concept) and the required minimum content scope for going live.

Benefits
Responsible Deadline

Copyright 2004 SAP AG. All rights reserved

Deliverable 7: Implementation Project Standards

Project AIM

Purpose

To document standards which need to be considered in the project preparation.

Benefits Responsible Deadline

Copyright 2004 SAP AG. All rights reserved

Deliverable 8: Framework for OCM

Purpose

Project AIM

To develop a framework for Organization Change Management that sets the initial attributes of the organization change process for the entire project. This document is further refined during the next phases of the project and evolves as more information becomes known.

Benefits Responsible Deadline

Copyright 2004 SAP AG. All rights reserved

Deliverable 9: Standards Meeting

Purpose

Project AIM

To get those currently assigned to the project aware of and in support of the implementation standards that the project has proposed.

Benefits
Responsible Deadline

Copyright 2004 SAP AG. All rights reserved

Deliverable 10: Technical Requirements and Design

Project AIM

Purpose

To define and document technical requirements for the project and its eventual rollout, and to create an initial technical design. The technical requirements define all technical areas of the project and where they integrate with business requirements, including any expected service level agreements.

Benefits Responsible

Deadline

Copyright 2004 SAP AG. All rights reserved

Deliverable 11: Project Team Skills Development

Project AIM

Purpose

To produce the education strategy for the core project team responsible for the SAP implementation. During the Project Preparation phase it is recommended that the project team receive an overview of the SAP solution as well as the organizational change management and implementation methodology that will be used throughout the project.

Benefits Responsible Deadline

Copyright 2004 SAP AG. All rights reserved

Deliverable 12: Preliminary End User Training and Documentation Strategy

Project AIM

Purpose

To determine a preliminary end user training and documentation strategy by assessing several fundamental aspects of the customers training environment.

Benefits
Responsible Deadline

Copyright 2004 SAP AG. All rights reserved

Project AIM

Thank you!
Copyright 2004 SAP AG. All rights reserved