Professional Documents
Culture Documents
Dr. Suman Mukhopadhyay Assistant Professor, National Institute of Industrial Engineering (NITIE), Mumbai
Increased Productivity
Increased Productivity
Other Factors
Stress
An individuals adaptive response to changes in the environment that place demands on the individual.
People adapt in many different ways
Functional Dysfunctional
The stimuli that induce stress are called stressors Stress may be physical or psychological
TYPES OF STRESS
To be or not to be..
Negative Stress
Feelings of anxiety and uncertainty Creativity is stunted Coping skills are overwhelmed Ability to process information is stunted Perception narrows Easily distracted by surrounding stimuli Somatic symptoms Conflict and blaming occur
Low (poor)
Level of Performance
Low
Amount of Stress
High
The Stressors
Stress is not caused by any external factor. It is created by oneself by the way one perceives about the external factors. The situations in which most of the people tend to get stressed are called stressors. Stressor is an agent, condition, or other stimulus that causes stress to an organism.
Causes of Stress
Causes
Life Changes
Consequences
Burnout
Life Stressors
Life Trauma
Individual Consequences
Task Demands: Occupation Security Overload Physical Demands: Temperature Office Design
Behavioral Psychological
Experience Stress
Medical Organizational Consequences Decline in performance Turnover & absenteeism Decreased motivation & satisfaction
Organizational Stressors
Role Demands: Conflict Ambiguity Overload Interpersonal Demands: Group Pressures Leadership Style Personalities
Work/Organizational Stress.
It is the response people may have when presented with work demands and pressures that are not matched to their knowledge and abilities and which challenge their ability to cope. Little or no support from employers and colleagues makes the situation worse.
Confusion
There is often confusion between work pressure or challenge and stress and sometimes it is used to excuse bad management practice. Pressure at workplace is unavoidable due to demands of the contemporary work environment.
Pressure perceived as acceptable by an individual, may even keep workers alert, motivated, able to work and learn, depending on the available resources and personal characteristics.
When the pressure becomes excessive or otherwise unimaginable it leads to stress. Stress can damage your workers health and your business performance.
Job Stress
The goal is to manage our job stress before it manages us!
Keeping up with new technology Dealing with environment groups My spouses attitude towards my work/career Demands of work on my relationship with my family Demands of work on my private and social life
Americans are working longer and harder. During the 1990s, the U.S. economy has created 6 million jobs, but the increased work load is equal to 8 million jobs.
According to the National Institute of Occupational Safety and Health, 46% of working adults view their jobs as very stressful or extremely stressful.
A survey by the American Management Association found that 81% percent of respondents suffer from the ill effects of stress at least once a week. In a survey of medical and personnel directors of Fortune 1,000 companies, 70% said mental health problems were fairly or very pervasive. Stress costs employers about $150 billion annually in workers compensation claims, absenteeism, turnover, and health and disability claims, reducing profits by about 10%.
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Costs of Stress
EU = 20bil euros yearly US = $200-350 billion yearly Great Britain = $64.8-66.1 bil yearly Japan = $232 bil yearly Canada = $33 bil yearly
Employer Size
100 employees
1000 employees
$894,660.00
$8,946,600.00
Scope of Problem
3 billion people work daily 3-12 hours per day 2-6 days per week 45-52 weeks per year 45 years Exposure to work environment Exposure to stress?
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Worldwide facts and figures: 121 million people suffer from depression 1 million people die from suicide every year 10-20 million people attempt suicide
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Absenteeism
Non-occupational absenteeism:
5 paid days per year 75% stress related 3.75 days lost $122.57 daily due to stress wages $459.64 per year per employee
Occupational absenteeism:
.74 days per year 75% stress related .55 days lost due to stress $122.57 daily wages $68.03 per year per employee
Substance Abuse
18% of employees abuse substances 40% Productivity Loss 7.2% productivity loss for all employees $31,868.20 annual wages $2,294.51 per year per employee
This loss in income is attributed to labour units lost on account of death from chronic disease as well as the medical expenditure to treat these conditions. Study has estimated that a 2 per cent reduction in chronic disease death rates annually between 2005 and 2015 will result in an accumulated income gain of US $15 billion in India.
Response To Stress
Effects of Stress
Physiological effects
Increased blood pressure, increased heart rate, sweating, hot and cold spells, etc.
Emotional effects
Anger, anxiety, depression, lowered self-esteem, etc.
Behavioral effects
Poor performance, absenteeism, high accident rates, high turnover rates, etc.
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Impacts of Stress
Health problems
Coronary heart disease, back pain, headaches, etc.
Impact on the organization Increased health insurance costs and lost work days Over 75% of industrial accidents are rooted in stress Stress-related workers compensation claims
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Alarm response
Adaptation Exhaustion
Stages of GAS
Alarm = fight-or-flight reaction Resistance = new level of homeostasis characterized by increased resistance to stress Exhaustion = life-threatening physiological exhaustion
ALARM RESPONSE
This is the Fight or Flight response that prepares the body for immediate action.
ADAPTATION PHASE
If the source persists, the body prepares for longterm protection, secreting hormones to increase blood sugar levels. This phase is common and not necessarily harmful, but must include periods of relaxation and rest to counterbalance the stress response. Fatigue, concentration lapses, irritability and lethargy result as the stress turns negative.
EXHAUSTION In chronic stress situations, sufferers enter the exhaustion phase: emotional, physical and mental resources suffer heavily, the body experiences adrenal exhaustion leading to decreased stress tolerance, progressive mental and physical exhaustion, illness and collapse.
Sympathetic activation of adrenal medula (SAM axis): Secretion of epinephrine, norepinephrine and cortisol from adrenal gland
Fight-or-Flight Reaction
Fight-or-Flight Reaction
7. Increasing breathing rate 8. Breathing airways dilate 9. Increased metabolism 10. Increased oxygen consumption 11. Increased oxygen to the brain 12. Blood shunted away from the digestive tract and directed into the muscles and limbs 13. Increased muscle contraction
14. Increased blood coagulation 15. Increased circulation of free fatty acids 16. Transient increase in blood cholesterol 17. Increased blood sugar released by the liver to provide fuel for the muscles 18. Release of endorphins from the pituitary gland 19. Pupils of the eyes dilate 20. Piloerection
21. Reduction in blood viscosity 22. Increased brain wave activity 23. Sweat glands increase secretion 24. Increased secretion from apocrine glands resulting in foul body odor 25. Peripheral vasoconstriction 26. Immune system is suppressed 27. Kidneys decrease output 28. Bowel and bladder sphincter close 29. Saliva dries up (mouth becomes dry) 30. Decreased perception of pain
Gender roles affect perception of and responses to stressors Both sexes experience the fight-or-flight physiological response to stress Women are more likely to respond behaviorally with a pattern of tend-and-befriend Gender differences may be partly tied to higher levels of the hormone oxytocin in women
Coping Strategies
What is Coping?
Process of managing the discrepancy between the demands of the situation and the available resources. Ongoing process of appraisal and reappraisal (not static) Can alter the stress problem OR regulate the emotional response.
Emotion-Focused Coping
Aimed at controlling the emotional response to the stressor. Behavioural (use of drugs, alcohol, social support, distraction) and cognitive (change the meaning of the stress). Often used when the person feels he/she cant change the stressor (e.g., bereavement); or Doesnt have resources to deal with the demand.
Emotion-Focused Coping
Seeking social support can be either problem or emotion-focused coping. Distancing cognitive effort to detach Escape-avoidance wishful thinking or taking action to escape or avoid it. Self-control attempting to modulate ones feelings in response to the stressor. Accepting responsibility acknowledging ones role in the situation while trying to put things right. Positive reappraisal create positive meaning.
Problem-Focused Coping
Aimed at reducing the demands of the situation or expanding the resources for dealing with it. Often used when the person believes that the demand is changeable.
Problem-Focused Coping
Planned Problem-Solving analyzing the situation to arrive at solutions and then taking direct action to correct the problem. Confrontive Coping taking assertive action, often involving anger or risk taking to change the situation.
Cognitive Re-structuring
Process by which stress-provoking thoughts are replaced with more constructive one.
A B C of Stress Management
A = AWARENESS
What causes you stress? How do you react?
B = BALANCE
There is a fine line between positive / negative stress
How much can you cope with before it becomes negative ?
C = CONTROL
What can you do to help yourself combat the negative effects of stress ?
Re-framing
Positive thinking
Positive Thinking:
Forget powerlessness, dejection, despair, failure. Focus on positives Focus on your strengths Learn from the stress you are under Look for opportunities. Seek out the positive and make a change for the better.
Past Experiences
Past experiences influence the cognitive evaluation of a potential stressor Effective behavioral responses can overcome the effects of negative past experiences
1. Be assertive:
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Extending the range of communication skills - Stand up for your personal rights - - Try and replace the Fight and Flight reaction with the more amiable Tend and Befriend reaction.
Express your thoughts, feelings and beliefs directly, honestly and spontaneously.
Assertive People
Respect themselves and others Take responsibility for actions and choices Ask openly for what they want Disappointed if want denied Self - confidence remains intact Not reliant on the approval of others
Benefits
Higher self-esteem Less self-conscious Less anxious Manage stress more successfully Appreciate yourself and others more easily Feeling of self-control
2. Get organised:
- Structured approaches offer security against out of the blue problems. - Prioritising objectives duties and activities makes them manageable and achievable. - Dont overload your mind. - Organisation should help to avoid personal and professional chaos.
- Develop a support network through friends or colleagues to talk with. - Writing a diary or notes may help release feelings but do not re-read what has been written.
- Abstinence is best. - Smoking and alcohol consumption are potent stressors. There are thousands of free radicals present in cigarette smoke that can cause immense damage to the body.
Exercise: - Acts as a de-stressor - Improves blood circulation - Lowers blood pressure and prevents CHD - Clears the mind of worrying thoughts and improves self image - Makes you feel better about yourself - Increases social contacts.
Sleep: - Good stress reducer - A good nights sleep ensures that you wake refreshed and have plenty of daytime energy.
Leisure & Relaxation: - Develop interest in hobbies and activities - Do something different and diversify your activities - Spend leisure time with your family.
Benefits of Relaxation
Lowers blood pressure Combats fatigue Promotes sleep Reduces pain Eases muscle tension
Time Management
Make a list What MUST be done What SHOULD be done What would you LIKE to do Cut out time wasting Learn to drop unimportant activities Say no or delegate
Plan your day Set achievable goals Dont waste time making excuses for not doing something
Creating a healthy and safe workplace requires employers and employees to work systematically together to identify hazards and manage them
Organizational view
Employers and employees have a responsibility to address work-related stress
Management
Giving staff the skills to cope / manage
Treatment
Professional medical and psychological support
SRA aims to identify: 1. The level stress (the harm) 2. The main sources of work-related stress (the hazards) 3. What practicable steps can be taken to eliminate the sources of stress (hazards), if possible
An International Perspective
An international review of stress prevention in the workplace highlights that there has been a lack of systematic Stress Risk Assessment (Kompier and Cooper, 1999).
The UK Health and Safety Executive (HSE) Guidance recommends that a risk assessment approach be followed when tackling work-related stress
Step 1:
Identify Hazards What might cause harm?
Step 2:
Evaluate Harm Who could be harmed, and how?
Step 3 (a):
Evaluate Risks How likely is it that the hazard could cause harm?
Step 3 (b):
Introduce controls What can we do to reduce the risk that hazards will cause harm?
StressTools
A Tool for Tackling Work-related Stress
StressTools aims to help organisations identify and manage work-related stressors. StressTools takes a preventive approach emphasising removing work-related stressors rather than treating stress symptoms
StressTools
3 Work Stress Risk Assessments(SRA) Task-based SRA
Team-based SRA
Future-focused SRA
Task-based SRA
Identify and control stressors and other human factors hazards arising from an unusual, complex or hazardous task To be included in pre-existing Risk Assessment process
Emphasises links between stress and safety Tackles stigma associated with mentioning stress
Future-focused SRA
Involve cross-section of employees identifying work-related stressors likely to be associated with a future project or organisational change and planning preventative measures Focuses on preventing future work-related stress
Team-based SRA
The team-based SRA method, which identifies levels and sources of stress in teams doing similar work in organisations and identifies locally relevant solutions through employee involvement is particularly relevant in light of the changes to the Health and Safety in Employment Amendment Act 2002.
Identify sub-groups Choose comparison group for benchmarking purposes Add local work-related stressors Add additional questions. Questions need a yes no answer format
Collect data
StressTools
14 Management Standards Providing Guidance on How to Prevent Work-related Stressors
Workload Job Insecurity Team working Performance feedback Training & development Hours of work Job design Management support Tools and equipment Communication Role ambiguity Skill under-utilisation Work-life balance Effort-reward imbalance
A table which includes: States which describe a well-managed organisation, in relation to this stressor A space to record current organisational practice, enabling a gap analysis to be done Examples of the types of best practice which exemplify the state A space to record next steps/actions
Organizational Culture
Organizational culture is one of the key factors in determining how successful an organization will be in managing work stress Organizational culture is reflected in the attitudes of staff, their shared beliefs about the organization, their shared value systems and common approved ways of behaving at work.
A WHO report states that India* will incur an accumulated loss of $236.6 billion by 2015 due to unhealthy lifestyle and faulty diets.
$54 billion of income loss has been predicted by 2015 for Indians* due to the above reasons
(*WHO Global health Satistics, 2008)
Mental Health
Job Satisfaction Employee Morale
Motivation
Commitment Climate
Employee Involvement
Thank You
Every day is a new beginning. Treat it that way. Stay away from what might have been, and look at what can be