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Chapter 3

Basic Application Software

McGraw-Hill

Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Competencies (Page 1 of 2)
• Discuss common features of most software applications. • Discuss word processors and word processing features. • Describe spreadsheets and spreadsheet features. • Discuss database management systems and database management features.

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Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Competencies (Page 2 of 2)
• Describe presentation graphics and presentation graphics features. • Discuss integrated packages. • Discuss software suites and the different types of suites.

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Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

All rights reserved. • A microcomputer can be an electric tool. • Competent end users need to understand the capabilities of basic application software including: – – – – Word processors Spreadsheets Database management systems Presentation programs 1-4 Copyright © 2011 by The McGraw-Hill Companies. . trained specialists were required to perform many of the operations you can now do with a microcomputer. Inc.Introduction • Not long ago.

Inc.Application Software • Application software is end user software that is used to accomplish a variety of tasks • Two categories – Basic applications (focus of this chapter) – Specialized applications 1-5 Copyright © 2011 by The McGraw-Hill Companies. . All rights reserved.

.Common Features • • • • • Graphical User Interface (GUI) Icons Windows Menus Toolbars 1-8 Copyright © 2011 by The McGraw-Hill Companies. All rights reserved. Inc.

Inc.Toolbars • Quick access to commonly used commands • Contain buttons that provide shortcuts • Examples – Standard Toolbar – Speech Recognition Standard  1-9 Copyright © 2011 by The McGraw-Hill Companies. All rights reserved. .

Microsoft Office 2007 • Newest version of Microsoft Office • New Interface – Ribbons – Contextual Tabs – Galleries 1-10 Copyright © 2011 by The McGraw-Hill Companies. Inc. . All rights reserved.

Making IT Work for You Speech Recognition • Allows your voice to control application software • For best results. . Inc. All rights reserved. use your voice and mouse or keyboard – Train the software – Control a program – Dictate a document 1-11 Copyright © 2011 by The McGraw-Hill Companies.

All rights reserved. Inc. and brochures • Word processing programs – Microsoft Word – Corel WordPerfect – Apple Pages 1-12 Copyright © 2011 by The McGraw-Hill Companies. and faxes – Newsletters. .Word Processors • Used to create text-based documents – Memos. manuals. letters.

Word Processor Features • Word Wrap • Editing – Thesaurus – Find and Replace – Spelling and grammar checkers • Formatting – Font and font sizing – Character effects – Bulleted and numbered lists 1-13 Copyright © 2011 by The McGraw-Hill Companies. All rights reserved. . Inc.

Word Processor Case • Creating a Flyer • Creating a Report 1-14 Copyright © 2011 by The McGraw-Hill Companies. All rights reserved. Inc. .

All rights reserved.Creating a Flyer Return 1-15 Copyright © 2011 by The McGraw-Hill Companies. Inc. .

. Inc. All rights reserved.Creating a Report 1-16 Copyright © 2011 by The McGraw-Hill Companies.

. All rights reserved.Spreadsheets • Programs that manipulate numeric data • Spreadsheet programs – Microsoft Excel – Corel Quattro Pro – Apple iWork's Numbers 1-17 Copyright © 2011 by The McGraw-Hill Companies. Inc.

.Spreadsheet Features • • • • • Workbook files Worksheet or spreadsheet or sheet Formulas Functions Analytical graphs or charts • What-if Analysis 1-18 Copyright © 2011 by The McGraw-Hill Companies. All rights reserved. Inc.

All rights reserved. Inc.Spreadsheet Case • Creating a Sales Forecast • Creating a Chart • Analyzing Your Data 1-19 Copyright © 2011 by The McGraw-Hill Companies. .

All rights reserved. Inc.Creating a Sales Forecast Return 1-20 Copyright © 2011 by The McGraw-Hill Companies. .

Creating a Chart Return 1-21 Copyright © 2011 by The McGraw-Hill Companies. . All rights reserved. Inc.

Inc. All rights reserved. .Analyzing Your Data 1-22 Copyright © 2011 by The McGraw-Hill Companies.

All rights reserved. .Database Management Systems (DBMS) • A collection of related data • Sets up a structure for data storage • Database programs – Microsoft Access – Corel Paradox – Lotus Approach 1-23 Copyright © 2011 by The McGraw-Hill Companies. Inc.

Database Features • Relational • Tables – Records – Fields • Record sorting • Queries • Forms • Reports 1-24 Copyright © 2011 by The McGraw-Hill Companies. All rights reserved. . Inc.

All rights reserved.Database Case • Creating a Database • Creating a Query 1-25 Copyright © 2011 by The McGraw-Hill Companies. Inc. .

. All rights reserved.Creating a Database Return 1-26 Copyright © 2011 by The McGraw-Hill Companies. Inc.

Inc. . All rights reserved.Creating a Query 1-27 Copyright © 2011 by The McGraw-Hill Companies.

Inc.Presentation Graphics • Programs that create visually interesting presentations • Presentation programs – Microsoft PowerPoint – Corel Presentations – Lotus Freelance Graphics 1-28 Copyright © 2011 by The McGraw-Hill Companies. . All rights reserved.

Presentation Graphics Features • • • • Slides AutoContent wizard Design templates Master slide 1-29 Copyright © 2011 by The McGraw-Hill Companies. . Inc. All rights reserved.

.Presentation Graphics Case • Creating a Presentation • Updating a Presentation 1-30 Copyright © 2011 by The McGraw-Hill Companies. All rights reserved. Inc.

. Inc.Creating a Presentation Return 1-31 Copyright © 2011 by The McGraw-Hill Companies. All rights reserved.

All rights reserved. Inc. .Integrated Packages • A single program that provides the functionality of several widely used programs – Popular with many home users – Classified as personal or home software • Advantages are cost and simplicity • Disadvantages are limited functions • The most widely used package is Microsoft Works 1-32 Copyright © 2011 by The McGraw-Hill Companies.

Inc. All rights reserved.Software Suites • Collection of separate application programs sold as a group • Four types of suites – – – – Productivity suite or Office Software Suite Alternative office suite Specialized suite Utility suite 1-33 Copyright © 2011 by The McGraw-Hill Companies. .

. All rights reserved. Inc. and shop on the internet – Intelligent programs – Primitive agents currently exist – Next generation may provide the most efficient way to locate information on the Web 1-35 Copyright © 2011 by The McGraw-Hill Companies. pay bills.A Look to the Future • Agents will help write papers.

All rights reserved. Inc. • What is the difference between a function and a formula? How is a formula related to what-if analysis? 1-36 Copyright © 2011 by The McGraw-Hill Companies. • Discuss the common features of most software programs.Open-Ended Questions (Page 1 of 2) • Explain the difference between generalpurpose and special-purpose applications. Describe the new interface introduced with 2007 Microsoft Office. .

Open-Ended Questions (Page 2 of 2) • What are presentation graphics programs? How are they used? • What is the difference between an integrated package and a software suite? What are the advantages and disadvantages of each? 1-37 Copyright © 2011 by The McGraw-Hill Companies. All rights reserved. . Inc.