Key Solution to Efficient Prisons Management

Government of Goa Inspector General of Prisons Collectorate Building, Panaji, North Goa, -Goa Tel: 91-832-2421921

Prisons Administration..
3 Facets of Prison Administration Jail Authorities

Prisoners
Security Prison Laws and Rules THE PRISONS ACT 1900

GOA PRISON RULES 2006

THE PRISON MANUAL 2006

Drawbacks of Manual System

Duties and responsibilities of Executive/ clerical staff involves substantial calculations and figures
Time Consuming

Prone to human errors

P R I S M S

Cumbersome and taxing

Necessity to maintain innumerable records & registers

Difficult to maintain antecedents of Prisoner

Difficult to retrieve, compile and analyze data Difficult to satisfactorily implement rule of law

Project Highlights.
100% Processes related to Prisoner covered 100% implementation across all jails and levels of Prison administration Centralized database -3 Tier-web based system P R I S M S Eighteen Functional Modules 2 Mbps Connectivity across all Jails/Judicial Lockups Capacity building with focus on e-Governance Better manpower utilization Complete ownership of the project with the department within 1 year

Major Modules of PRISMS.. Accurate PDR Calculation

Prisoner Info Management Module
Personal information of the inmate Registration Number, nationality, age & height, Biometric Identification, Photographs, marks of identity, employment, address, religion etc A list of visitors expected to visit the jail to meet the inmate with details of contact and relation with the inmate

Prisoner Admission & Release

Maintains Admission and Release register . One Click Release by considering all aspects affecting release

Major Modules of PRISMS.. Accurate PDR Calculation

Remission Management
Remission Classification master Eligibility calculation (Not exceeding 2/3rd of total period, annual good conduct <= 60 days etc) Calculates remission based on conservancy work. Automatic up-dation of PDR Fast track module

Court Information System Including Crime and Charge-sheet

Information includes court, authority, Act and under-section details, parties involved etc. Provision to track all court hearings and generate Court diary Auto calculation of sentence period and PDR based on concurrency or consecutive sentences Provision to enter Crime and charge-sheet details

Major Modules of PRISMS.. Work Wages & PPC

Prisoners Property & Cash Management
Personal items and clothing of an inmate are tracked. A receipt is generated at Admission Maintains inmates cash account Wages earned is credited from works module Limit for expense Fast track module

Prisoners Work Allotment and Monitoring

Master with classification of Labor and wages Auto contribution of wages in accordance with the rules 50% Victim Compensation Fund 15% Joint Savings Account 15% Legal Aid 20% Personal Expense Fast Track Module

Major Modules of PRISMS.. Parole/Furlough and Medical

Parole and Furlough Management
Process: Application -Police letter -Police report Issue of order Complete history of all applications and orders (rejected/approved) Details about the surety in terms of person and money. List of prisoner expected to surrender after Parole/furlough

Prisoners Medical Management

Tracks illness and checkup details Report listing all medication to be given to all inmates on a specified date Complete Medical History can be generated Helps in Determining work allocation.

Major Modules of PRISMS..

Victim Information Management
Complete Victim Information Provision to notify victims of the inmate's activity such as court appearances, release or execution. In case of furlough & parole release of the prisoner this module notifies the administrative section with required information of the victim.

Visitor Info Management

List of visitors with names, phone numbers, address, photo and relation details Visitors transaction log tracks all visits to inmates including visit number, the visit date and begin and end times and approving authority Impersonation is prevented.

Modules of PRISMS..
Prisoners Transfer Management
Deals with all applied transfers Records are automatically transferred Process includes ---- Handover & Acceptance Deals with transfers due to change in status i.e. UT to Convict

Prisoners Movement Management

Tracks movement of Prisoner IN/OUT of Jail Authorized entry from Parole/ Furlough / Case hearing /Medical Module initiates a movement

Modules of PRISMS..
Commissary (Canteen) Management
Commissary Items Maintain record for each commissary stock item Purchases and sale of each item is updated in the stock A warning is posted when an item reaches an assigned re-order point Transaction Log Tracks purchases by inmates and automatically adjusts both the commissary stock records and inmate PPC account.

Prisoners Bail Management

Prevention of release if other cases are pending to be bailed All Prisoner released on Bail Includes Surety bond details Tracks return date in case of Interim Bail

Modules of PRISMS..
Gate Management
Tracks the date, hour and minute of opening of each gate of the prison Keeps an account of all the articles and persons entering or leaving the gate at any given time.

Escape Management
Maintenance of Escape Register with the statement details

Escort Management
Automated Selection of Escort Generation of request letters Tracks Actual Escort Details

Benefits of PRISMS..
Transformation and Transparency
Code Masters provides uniform data entry and validation.

Prisoner identification based on finger impression.

Helps faster analysis and reporting. Centralized Database with 3 Tier Architecture

Instant generation of court diary for each prison

Expenditure Limit fixed on PPC by system Work, Remission and PPC includes Fast Track Module

Tightly integrated system with auto data posting between modules avoids redundant data entry and management. Work and PPC Remission and Case Work and Remission Remission, Case and Release

Benefits of PRISMS..
Transparent & Humane Approach to Prisoner Empowerment
Accurate and Fast Calculation of PDR Instant information on wages earned and PPC Accurate Information of Status of Parole/Furlough/ Transfer application

Police Department
Provision to access all information related to Prisoners, his/her Visitors and relatives