In the interest of ensuring maximum utilization of the

subterranean components of the building currently not

apportioned to operations department, it is recommended that an
evaluation of requisites for storage space be initiated at the
earliest. Subject review should be initiated at the earliest
practicable opportunity and should be conducted by
administrative personnel not affiliated with operative
departments.



















ADAPTATION ILLUSTRATED
A) Last year your companys sales were $1.6 billion, which
was slightly higher than the 1.45 billion of total for the
year before. After deducting for all expenses we had 0.4
billion left over for profits compared with $ 0.2 billion for
the year 2006.

B) The corporations investment and advances in three
unconsolidated subsidiaries and in 50 percent owned
companies was $ 12 million on December 31, 2006. The
excess of the investments in certain companies over net
asset values on the date of acquisition was $1.6 million.
The corporations equity in the net assets as of December
31, 2006 was $11.5 million.
Selecting the Right Words

Use Familiar Words
Choose Short Words
Use Concrete Language
Avoid Overuse of Camouflaged Verbs
Select the Correct Idiom
Use Technical Words and Acronyms with Caution
Select words with precise meaning

BUSINESS WRITING: ADAPTATION AND SELECTION OF WORDS
Use Familiar Words
Unfamiliar Words
Familiar Words.
Ms. Sunitas idiosyncrasies
supply adequate justification
for terminating her
employment status
Ms Sunitas peculiar behavior
justifies her termination
This antiquated scheme is
ineffectual for achieving
accelerated growth
This scheme is obsolete for
achieving fast growth
Company operations for the
preceding accounting year
terminated with substantial
deficit
The company lost much
money last year
BUSINESS WRITING: ADAPTATION AND SELECTION OF WORDS
Use Short Words
Long Words
Short Words
The decision was predicated on the
assumption that an abundance of
monetary funds was forthcoming.
The decision was based on the
belief
that there would be more money
They acceded to the proposition to
terminate business
They agreed to quit business.
During the preceding year the
company operated at a financial
deficit.
Last year the company lost money.
BUSINESS WRITING: ADAPTATION AND SELECTION OF WORDS
Use Concrete Language.
Abstract Expressions Concrete Expressions
A significant loss A 53 percent loss
The majority 62 percent
In the near future By noon Thursday
Substantial amount

2.5 Million
The leading company First among 3,212 competitors
BUSINESS WRITING: ADAPTATION AND SELECTION OF WORDS
Avoid Overuse of Camouflaged Verbs
Camouflaged
Verb
Construction
Acquisition Make an acquisition
Commitment Make a commitment
Liquidation Effect a Liquidation
Assistance Give assistance to
Reconciliation Make a reconciliation
BUSINESS WRITING: ADAPTATION AND SELECTION OF WORDS
Select the Correct Idiom
Faulty Idiom Correct Idiom
Authority about Authority on
Comply to Comply with
Superior than Superior to
In accordance to In accordance with
Equally as bad Equally bad
Different than Different from
BUSINESS WRITING: ADAPTATION AND SELECTION OF WORDS
Active Voice Vs. Passive Voice
The books were inspected by the Auditor (P)

The Auditor inspected the books (A)


A complete reorganization of the administration was
effected.(P)

The president completely reorganized the administration
Passive Voice
De-emphasize the doer

Avoid accusing the reader

When performer is unknown

The name of the performer has to be concealed
Not to forget.
Use words with the right vigor and strength

Use Technical Words and acronyms cautiously

Avoid gender specific phraseology