The Academic Staff Workload

The Academic Staff Workload: A
Case Study in Department of

Mechanical Engineering
Zahratul Laily Binti Edaris
Suriana Bt Ismail
Presentation Outline
Introduction
Objective
Literature Review
Methodology
Results and Discussions
Conclusions
Introduction
As part of professionalism, academic staffs
duties are not limited to teaching but involve
other very important elements, which are
administration work and services
Verbal complaints among lecturers workloads are imbalanced.
Some burdened with excess teaching duties,
or too tied up by numerous of work services in
the department
Introduction
Expectations of individuals in time spent at work
must be reasonable, as in any organization. The
current benchmark in the Public Service of 37.5
hours per week was seen to be a reasonable
required maximum (Soliman,1999).
For all teaching and related staff, formal
scheduled teaching responsibilities should not
exceed 18 hours in any week, or a total of 550
hours in the teaching year of each individual
lecturer(University of Sanderland,2008)
Introduction
This study has been carried out to determine
the weights of the workload for teaching and
administration workload in Mechanical
Engineering Department, Polytechnic Sultan
Abdul Halim Muadzam Shah
Objectives
To determine the total working time of the
Mechanical engineering academicians in
teaching
To determine the total working time of the
Mechanical Engineering academicians in
administrative work and other services
Literature review
The workload weightings relative to contact hours are

taken to be averages in that staff may put in more
workload effort to a particular activity on some occasions
Three different categories of subject development are
given for guidance:
a) Innovative new subject, without the availability of a
suitable text book, no previous notes or materials available
to lecturer = 5 hours per hour of lecture time. (University of
Wollongong,2006)
b) Standard subject with useful text but not taught before by
the staff member concerned = 3 hours per hour of lecture
time.
Literature review
Routine
Non academic divided into 2:
Non-routine
; routine-;timetabling; examination boards;

preparing prospectuses ;admissions and other
committees related to teaching; attending courses
or meeting;industrial liaison ;counselling; initial
course development (where the future of the
course is not certain; preparing materials module
reviews)
Literature review
Non-routine-; any tasks besides than teaching
area such as; convocation; sports day; and etc.
If the task outside designated teaching periods.

these hours, which will be calculated on the basis
of half of the teaching hours allocated (University
of Wollongong,2006)
Methodology
In this study we focus on multi criteria tasks

concerning academic staff workload. The criteria
were obtained from a previous method used to
measure academic staff workload in Mechanical
Engineering Department, POLIMAS
Workload under criteria of teaching and
administrative works for each academic staff
gathered from the Timetable Unit.
Divided into two (2) categories which are, (a)
teaching time allocation (b) administration and

Table 1: Number of Respondent
No
Session
1 July 2010
2 December
No
Session
1
July
2010
2010
2
December 2010
Men
64
63
Women
23
19
Total
87
82
64
63
23
19
87
82
Men
Women
Total
Table 2: Number of Subjects Offered
No
1
2
Session
July 2010
December 2010
Total Subjects
90
106

Table 3: Teaching Time Allocation
No
1
2
1
23
No
3
4
5
6
7
8
9
4
5
6
7
8
9
Academic Routine
Total average
working time in a
week
Teaching specific module
12
Academic Routine
Total average working
Teaching workshop time in a week 12
12
Teaching/assisting
in 3
Teaching
workshop
12
Teaching/assisting in laboratory
3
laboratory
Lesson plan preparation
2.5
Preparing
with
the
teaching
aids
3
2.5
Teaching and assessment preparation
3
Marking
the assessment with the teaching
8
Preparing
3
Industrial visit
3
Industrial
2
aidsinterview and assessment
TOTAL
48.5
Teaching and assessment 3
preparation
Marking the assessment
8
Industrial visit
3
Industrial interview and 2
assessment
TOTAL
48.5

Figure 3: Teaching Time Allocation
12
10

Teaching workshop
Teaching/assisting in laboratory
Preparing with the teaching aids
Teaching and assessment preparation
2
0
Marking the assessment

Industrial visit
Industrial interview and assessment

Table 4: Administration and Services
Time Allocation
Type of Job
Number of
Type of Job
Number of various
Number of
Number of teachers
various
jobs
jobs
Class
Teachers
Class
Teachers
Non-class teacher
Non-class teacher
Total
1
-
Percentage
Percentage
teachers
36
46
82
36
46
44
56
100
44
56
Co-curriculum
13
Total
Non
co-curriculum
69
82
84
100
82
13
100
16
Non co-curriculum -
16
69
19.5
84
32
39.0
31
37.8
82
3.7
100
82
16
100
19.5
Total
Co-curriculum
Special Tasks
Total
TOTAL
Special Tasks
TOTAL
16
32
39.0
31
37.8
3.7
82
100

Table 5: Administrative and Services Time
Allocation included Class teachers and
Co-curriculum
Number of
JobNumber of Job
Number of Lecturers
Number of Lecturers
Percentage
Percentage
Responsible
1
Responsible
2
13
16
19.5
31
37.8
31
24
TOTAL
82
16
31
37.8
3.7
19.5
37.8
1.2
31
100
37.8
3.7
1.2
82
100
TOTAL
Conclusions
Based from this study, it is clear that lecturers in
polytechnics burdened by the heavy workload of
48.5 hours/week +24.25 hours/week=72.75
hours/week, compared to other areas in
government sector the workload is 39.75
hours/week {(7x5 days)+(4.75x 1days)}.
THANK YOU

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The Academic Staff Workload: A

Case Study in Department of

The workload weightings relative to contact hours are

Non academic divided into 2:

; routine-;timetabling; examination boards;

If the task outside designated teaching periods.

In this study we focus on multi criteria tasks

Results and Discussions

Table 2: Number of Subjects Offered

Results and Discussions

Results and Discussions

Teaching specific module

Lesson plan preparation

Preparing with the teaching aids

Teaching and assessment preparation

Marking the assessment

Results and Discussions

Results and Discussions

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